Administrative Assistant for Accounting

Posting Details

Position Information

Job Title
Administrative Assistant for Accounting

Posting Number
S1160P

Position Summary Information

Summary

This position will assist the Associate VP and Director for Accounting with daily, monthly, and yearly responsibilities by performing the following duties.

Essential Duties and Responsibilities

1. Assist with general office duties including organizing office files, filing, and workflow.
2. Responsible for month-end and year-end journal entries to the General Ledger.
3. Compiles and analyzes financial information of the University.
4. Participate in the quarterly and year-end audits.
5. Data entry of journals in the General Ledger for the department.
6. Provides administrative, secretarial, and accounting support to the Associate VP and Director for Accounting.
7. Manages supervisor’s calendar and independently schedules appointments.
8. Composes and prepares confidential correspondence, reports, and other documents.
9. Creates and maintains database and spreadsheet files.
10. Assists the Associate VP and Director for Accounting on specific projects.
11. Orders and maintains supplies for the office, and arranges for equipment maintenance.
12. Organizes and prepares arrangements for professional development training for the Department.

Supervisory Responsibilities

This position could be responsible for assigning work and/or giving direction to part-time Student Workers in order to complete office work assignments.

Other Knowledge Skills and Abilities

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

• Skill in the use of personal computers and related software applications.
• Thorough knowledge of Business English and arithmetic; general office methods, procedures, and practices.
• Ability to plan, develop and coordinate multiple projects.
• Ability to use independent judgment, and to manage and impart confidential information.
• Skill in examining and re-engineering operations and procedures, formulating policy, and developing and implementing new strategies and procedures.
• Ability to gather data, compile information, and prepare reports.
• Strong interpersonal and communication skills, and the ability to work effectively with a diverse faculty, staff, and student body.
• Strong organizational skills and detail-oriented.
• Knowledge of finance, accounting, budgeting, and cost control procedures.
• Ability to interpret, adapt and apply guidelines and procedures.
• Knowledge of general accounting principles.
• Ability to develop and maintain recordkeeping systems and procedures.
• Ability to investigate and analyze information and to draw conclusions.
• Ability to maintain confidentiality.

Education and/or Experience

Bachelor’s degree from four-year college or university; or equivalent combination of education and experience and one to two years’ related experience and/or training.

Posting Detail Information

Open Date
09/09/2022

Remove from Web

Open Until Filled
Yes

Special Instructions to Applicants

Nondiscrimination Statement

State and Federal law permit California Baptist University to discriminate on the basis of religion in order to fulfill its purpose. The University does not discriminate contrary to either State or Federal law.

Quick Link to Posting
https://jobs.calbaptist.edu/postings/7429

Supplemental Questions

Required fields are indicated with an asterisk (*).

1. * Are you a Christian?
   • Yes
   • No
2. * Do you attend church regularly?
   • Yes
   • No
3. If no, please explain (required):
   
   (Open Ended Question)
   
   
4. * Are you both familiar with and not in conflict with the fundamental doctrines and practices of the California Southern Baptist Convention as stated in the Baptist Faith and Message dated June 14, 2000? (Please see above link for more information)
   • Yes (I am familiar and not in conflict)
   • No (I am in conflict or not familiar)

Applicant Documents
Required Documents Optional Documents

1. Resume
2. Cover Letter
3. Letter of Reference 1
4. Letter of Reference 2
5. Other Document
6. Other Document 2