Department Administrative Assistant
# of Openings:
The Department of Astrophysical
Sciences seeks a full
time Administrative Assistant
to directly support the
Academic Program Administrator and provide general administrative
support to the department as a whole. Astrophysics is a diverse and
vibrant community of faculty, research staff, and students. Ranked
as one of the top academic programs in Astronomy, the Department
serves 25 undergraduate majors and 25 graduate student researchers.
In addition, Astrophysics hosts a summer undergraduate research
program that brings together Princeton students with STEM students
from minority serving institutions. As a community, we take pride
in creating an inclusive and equitable department climate.
As the Assistant to the Academic Program
As an administrative generalist to the
- Provides support for student related events, assists students
with travel arrangements, initiates and monitors student employment
opportunities, sets up classroom schedules, and performs other
tasks as assigned by the Program Administrator.
- Delivers general support to the Directors of Undergraduate and
Graduate studies and other instruction related tasks.
- Assists faculty as needed with reference letters.
Function as the department's purchasing
assistant by submitting purchases of less than $5K in value
including supply ordering, shipping supplies and labeling, and
other minor purchases.
Manage a purchasing credit card and
organize records as needed, such as the capital inventory file and
- Occupy the front office and serve as first informational point
of contact for the department.
- Coordinate guest visits including apartment scheduling and room
and key assignments.
- Serve as the telephone and facilities coordinator and will
ensure that general office equipment is maintained and
- Provide guidance and assistance to the coffee hour
- Monitor and organize general office supplies.
A high school diploma or GED with two
to three years related expereince; bachelor's degree can be
substituted for required experience.
Ability to proof read and edit
diverse written materials.
Strong math aptitude, attention to
detail and customer service skills.
Ability to interact and coordinate with colleagues and diverse
audiences as a welcoming professional.
Familiarity with MS applications such
Must have strong interpersonal and
Experience in an academic setting
especially in research and the sciences or a background in higher
Experience with Concur and/or
Peoplesoft applications and a higher education degree
For full consideration please include
a cover letter
Princeton University is an Equal
Opportunity/Affirmative Action Employer
and all qualified
applicants will receive consideration for employment without regard
to age, race, color, religion, sex, sexual orientation, gender
identity or expression, national origin, disability status,
protected veteran status, or any other characteristic protected by
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