Admissions Analyst

Position Details

Position Information

Position Type
Civil Service

Classification Title
Admissions & Records Officer

Position's Functional Title
Admissions Analyst

Position Start Date

Position End Date (if temporary)

Position Summary

Governors State University is seeking to hire an Admissions & Records Officer – Analyst to perform the export process and data entry of admissions applications from Slate to Colleague. The incumbent will be responsible for successful review of applicants in the CRM – Slate. This person will complete GPA calculations including, cumulative, last 60 and/or last 45 credit hours. A successful candidate will also be knowledgeable in utilization of Perceptive Content and Colleague.

ESSENTIAL RESPONSIBILITIES :

40%
Verify if applicants have previous enrollment and check for academic holds for all
students. Review for accuracy and enter applications submitted through the online
application system ( CRM Slate) into the Colleague ERP system. Receive all
supplemental application materials and update the ERP system with the appropriate data including but not limited to transcripted GPAs, degree earned, transfer credits, degrees earned, dates attended for all academic levels. Ensure that supplemental items are
marked as received in the ERP system. Maintain student application database for
accuracy and changes, additions, and deletions of information for student records.
Match miscellaneous documents received with their applications as the applications are received. Work with departments to ensure that applications are marked complete and ready for review. Provide applicants with their application status when requested.

40%
Evaluate applicant transcripts, calculate hours earned, overall grade point average,
degree(s) awarded, when necessary identify lower and upper division credit for
admission to desired academic program. Complete credential evaluation for all majors, academic levels, including GPA calculation, possible best or last 60 credit hours earned, evaluation of standardized tests including but not limited to GED / ACT / SAT / GRE / GMAT PTE / TOEFUIEL TS. Verify regional accreditation of prior schools attended and
applicant’s prior institutional standing. Complete evaluation and admit or deny applicant based on selected major, certificate, or other program. After evaluation, ensure that
critical information is forwarded to selected college for notification or for an admission
decision to be made by the college. Assign advisor per the “master list” for college
admissions workflows and note any admission conditions after evaluation is completed.
Remove any hold(s) applied to an applicant’s account once condition(s) have been met. When necessary, review college decision and update computer record of student and ensure that proper coding is entered in order to generate the appropriate subsequent activity including admission generated letters, accurate applicant lists, etc. Upon file review, ensure that appropriate work flow communication is generated and send to applicants. This might include applicant deficiencies, credential completion, or other critical admission material. Maintain professional contact with higher education and secondary education institutions as needed to decipher records, request verifications, determine student academic standing, inquire about credit levels, and other credential evaluation issues .

10%
Be a contact for prospective students, applicants, admitted students, key college personnel, and other university personnel who interact with students. The employee will converse and interact with a variety of collegiate personnel covering a wide variety of admission and recruitment issues. The employee will exercise initiative and take ownership over the process of admitting and evaluating student files. The number one initiative for Governors State University is to increase enrollment. This employee plays a critical role in processing admission applications and corresponding with applicants. The employee will work to assist the university in reaching its enrollment growth plans efficiently and effectively.

5%
Keep daily and weekly statistics of applications processed and admission evaluations.

5%
Other responsibilities as assigned (Admissions events, etc.).

Hourly Starting Wage Range: $16.28-$17.09
(This is an unionized position. Salary starts at the base up to an additional 5% based on Education and Experience exceeding the minimum qualifications per union contract).

This position qualifies for an expansive suite of fringe benefits including, various insurance options, paid time off, retirement and investment options, and tuition waivers. Visit: https://www.govst.edu/benefits/ .

Minimum Qualifications

REQUIRED : HIGH SCHOOL DIPLOMA OR EQUIVALENT MUST BE ATTACHED FOR CONSIDERATION OF THIS POSITION . COLLEGE / UNIVERSITY TRANSCRIPTS CAN BE USED AS A SUBSTITUTION .
(See “Special Instructions to Applicants” section below).

1. High school diploma or equivalent.
2. Any one or combination totaling three (3) years (36 months) from the categories below:
   1. course work in any discipline as measured by the following conversion table or its proportional equivalent:
      • 30 semester hours equals one (1) year (12 months)
      • 60 semester hours or an Associate’s Degree equals eighteen months (18 months)
      • 90 semester hours equals two (2) years (24 months)
      • 120 semester hours or a Bachelor’s degree equals three (3) years (36 months)
   2. work experience in administrative support, admissions and enrollment, customer service, public relations, records management, or closely related experience.

EXAM TYPE : CREDENTIAL ASSESSMENT ( YOU DO NOT NEED TO COME IN FOR THIS EXAM )


For more details regarding this classification, visit: www.sucss.illinois.gov. Direct link to this classification: https://www.sucss.illinois.gov/pages/classspec/Detail.aspxtblClassIndexID=3841www.sucss.illinois.gov

Preferred Qualifications

• Bachelor’s degree
• Experience working in the admissions or records/registration
• Experience with Ellucian Colleague
• Experience with Lexmark (formerly Perceptive/Image Now)
• Experience with Slate CRM
• Understanding of organization-related issues; experience using a relational database, experience with an imaging system, computer proficiency in Windows environment appropriate to position; excellent time management, organizational, and communication skills; ability to complete multiple tasks and high volume of work; mature, professional attitude and appearance; openness to continuing learning and upgrading of skills.
• Knowledge of Family Educational Rights and Privacy Act ( FERPA ) as it relates to the release of records

Posting Date
05/02/2023

Closing Date
05/15/2023

Open Until Filled
No

Posting Number
CS0700P

Type of Search
External

Quicklink for Posting
https://employment.govst.edu/postings/7528

Employee ID

Department

Special Instructions to Applicants

DOCUMENTATION REQUIREMENT :
For consideration, applicants are required to attach the following:

1: High School Diploma or GED . College/university transcripts can be used as a substitution.
2: Online Application – Must be fully completed, include all dates of employment, employment status (full-time or if part-time, include percentages), job duties and responsibilities (full details).
3: Cover Letter.
4: Resume.
5: A list of three Professional References.

RESIDENCY REQUIREMENT :
Illinois residency required within 180 days of the hire date.

CREDENTIAL ASSESSMENT EXAM DETAILS :
This vacancy involves a Credential Assessment Examination which consist of a review and rating of the applicants Education, Experience, Licenses, and other qualifications. Applicants are required to provide electronic documentation as listed above to verify that the minimum qualifications for this position has been met.

VETERAN’S PREFERENCE POINTS :
Veterans may be eligible to receive additional points on a passing final examination score. To determine eligibility, submit one of the following documents to the Department of Human Resources:
1: Department of Defense – DD214/DD215
2: National Guard – NGB22 Form
3: Discharge Orders
4: Reserves – DD256 Discharge Certificate

Notes: Must be received by the closing date of this posting

Supplemental Questions

Required fields are indicated with an asterisk (*).

1. * Do you have a high school diploma or equivalent?
   • Yes
   • No
2. * Do you have a Bachelor's degree?
   • Yes
   • No
3. * Please list the field(s) in which you earned your degree(s).
   
   (Open Ended Question)
   
   
4. * Do you have at least two to three years of customer/patron service or public relations related experience?
   • Yes
   • No
5. Have you completed the entire application including beginning and end dates of employment, full time/part time status, and percentages?
   • Yes
   • No
6. Have you attached a copy of your college/university transcript to have your college credits considered for meeting the minimum qualifications?
   • Yes
   • No

Required Documents
Required Documents

1. Cover Letter
2. Resume
3. List of Three Professional References
4. High School Diploma or GED
5. Transcripts

Optional Documents

1. Veteran’s/Military Preference Points Documentation
2. Other
3. Other2
4. Other3
5. Other4