Assistant to the Faculty Senate

Salary for Announcement

$41,200 – $61,800. ($30,900 – $46,350 at .75FTE).
The salary of the finalist selected for this role will be set based upon a variety of factors, including but not limited to, internal equity, education, experience, specialty and training.

The above salary ranges represent the University’s good faith and reasonable estimate of the ranges of possible compensation at the time of posting. MSU Denver offers a full benefits package.

Posting Details

Posting Number

A02282

Position Title

Assistant to the Faculty Senate

Position Number

E01346

Pay Grade

14

Employee Category

Professional staff

Department

Academic Affairs

EClass Code

Admin less than full time with benefits

Position Summary

This position provides administrative, operational, and technical support for the Faculty Senate Officers, Committee Chairs, Executive Committee, and Faculty Senate members; this position also backs up the front desk and provides administrative support for the Office of Academic Affairs. A strong candidate will be able to build relationships, work independently, be thorough and thoughtful, detail-oriented, and be able to balance a workload of ebbs and flows.

This is a ten-month position from August 1 through May 31 at 30 hours/week; Wednesday afternoons and some evenings required.

Duties/Responsibilities

20% – Administrative and Clerical Support for Faculty Senate Officers

• Provide calendar support and manage meeting requests for the Faculty Senate President.
• Compose, format, edit, and disseminate Faculty Senate correspondence, meeting minutes, meeting agendas and/or notices. Assist Faculty Senate Officers and Committee Chairs as needed.
• Initiate communications to Provost and President on Faculty Senate actions.

60% – Support to Faculty Senate

• Schedule Faculty Senate and Executive Committee meeting locations.
• Take and transcribe minutes for Faculty Senate Meeting meetings and other meetings as

necessary.

• Plan, organize and provide set up and support for Faculty Senate and Executive Committee meetings on campus.
• Schedule and support virtual/hybrid and in-person Faculty Senate meetings.
• Set up catering and deliver necessary supplies/goods, when necessary.
• Maintain Faculty Senate rosters and election data.
• Assist with Teaching Excellence Awards process.
• Monitor and report on supplemental pay, certificates, evaluations, and reassigned time.
• Oversee election process for Faculty Trustee, Colorado Faculty Advisory Council Representative and Faculty Senate elections.
• Serve as the primary liaison between the Faculty Senate and campus community partners to resolve problems, answer questions, and provide information or advice using historical knowledge of the basic principles, rules, regulations, policies, precedents, and Faculty Senate guidelines.
• Scan and index historical files and maintain Iron Mountain storage account.
• Maintain SharePoint site, website, and all Faculty Senate related records.
• Onboard new officers.

15% – Support to Academic Affairs

• Assist the Academic Affairs front office with reception and other administrative tasks.

5% – Other Duties as Assigned

Required Qualifications

• At least two years’ experience in an administrative assistant role or comparable position.
• Experience supporting executives,
• Experience using Microsoft Office Suite and scheduling meetings.
• Experience in customer service.

Preferred Qualifications

• Bachelor’s Degree from an accredited institution of higher education
• Experience working as a staff member in an institution of higher education.
• Experience working in a diverse environment.
• Experience with proofreading and editing documents.
• Detail-oriented, organized and able to manage multiple tasks at one time.
• Experience using Elucian’s Banner or Workday database system or similar system.
• Experience with web design and/or maintenance.
• Experience running Teams and/or Zoom meetings or other comparable software applications.
• Experience taking minutes or notes at meetings.
• Knowledge of state and federal regulations regarding confidentiality ( FERPA, HIPAA, GAAP, etc).

Work Hours

This is a ten-month position from August 1 through May 31 at 30 hours/week; Wednesday afternoons and some evenings required.

Posting date

09/08/2022

Closing date

Closing Instructions

Open Until Filled

To ensure full consideration, applications must be received by 11:59pm (MT)

09/22/2022

Special Instructions to Applicants

Please see Special Instructions for more details.
IMPORTANT : In order to be considered as an applicant you must apply via the online application system, http://www.msudenverjobs.com.

References refers to a list of three professional references and their contact information.

Official transcripts will be required of the candidate selected for hire.

Talent Team Representative

Amy Hamik

Talent Team Representative E-mail

hamika@msudenver.edu

Benefits

MSU Denver is pleased to offer our current and potential employees a wide array of benefit options. To learn more, please visit the following link:

Employee Benefits Offerings

Diversity Statement

Metropolitan State University of Denver is a unique, access-oriented campus community that values diversity, equity, and inclusion in all its forms. Our student population consists of nearly 50% first generation students and over 45% students of color. We are a designated Hispanic Serving Institution located in downtown Denver.

We create an equitable learning and working environment in concert with individuals who consistently demonstrate commitment to equity and inclusion. We greatly value the diverse identities and perspectives of our students, faculty, and staff and recognize that in order to achieve a just and equitable society, diversity must go beyond simple representation. It requires critical inquiry and dialogue and a commitment to action. We strive to provide a culture of belonging for all community members to achieve personal and professional success.

MSU Denver is committed to creating and fostering a work environment and culture of belonging; we are proud of the work our employee affinity groups contribute to our culture. For more information on our employee affinity groups please visit this link .