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Sr. Director, Business & Auxiliary Services



Position Title:

Sr. Director, Business & Auxiliary Services

Job Description:

POSITION TITLE: Sr. Director, Business & Auxiliary Services

STATUS: Full time

DEPARTMENT: Business & Auxiliary Services

DIVISION: Administrative Services

CLASSIFICATION: Exempt

UNION: Non-union

REPORTS TO: Vice President of Finance and Administrative Services

PLACEMENT: Administrative staff, grade S15

MINIMUM PAY RATE: $96,171.00 annually

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The student population at the college is diverse in ethnicity, gender, language, age and background. Joliet Junior College is an AA/EO employer and strongly encourages applications from candidates who would enhance the diversity of its staff.

POSITION SUMMARY

Primary responsibilities include the coordination, direction, and budget oversight of the following areas: procurement, contract administration, mail center and print services operation records disposal, information center, and shipping and receiving as well as the following revenue-generating operations: campus bookstore, food services, banquet facility, early childhood, land lab manager, and external facilities rentals. The Senior Director of Business & Auxiliary Services also manages the relationships with external entities that lease space from the College. The Senior Director of Business & Auxiliary Services is also responsible for managing all aspects of the college’s Disadvantaged Business Enterprise (DBE) Program to ensure compliance with the State of Illinois’ Business Enterprise for Minorities, Females, and Persons with Disabilities Act. Must possess the ability to think critically, analytically, and strategically to address the needs in higher education.

ESSENTIAL JOB DUTIES AND KEY RESPONSIBILITIES

1. Integrate, coordinate, and manage the work of the auxiliary sub-divisions and articulate the work of his/her area with that of the other college activity. Includes managing and oversight of personnel and operations.

2. Oversee preparation and approval of all contracts, agreements, and licenses pertaining to Joliet Junior College; including administrative and technical review.

3. Manage and coordinate all procurement regulations and procedures for administrators, faculty and staff, and provide for all purchasing at Joliet Junior College

4. Provide administrative oversight and be responsible for the marketing, coordination, and revenue generation of the following operations: campus bookstore, food service, leased facilities such as the banquet facility and the early childhood center.

5. Manage and oversee operations for mail center, print services, central stores.

6. Provide administrative oversight for the college's purchasing card program.

7. Manage and oversee all travel and payment requests for faculty, staff, and students.

8. Manage and oversee control of inventory of all furniture, equipment, and surplus owned by the institution.

9. Coordinate, prepare, and manage annual college budget for applicable reporting operations.

10. Prepare operational reports as required by state, federal, and local agencies and as needed by the vice president for administrative services and the president.

11. Create and implement an annual compliance plan and participatory outreach strategies to increase the number of college contracts awarded to businesses owned by minorities, females, and persons with disabilities. Lead the development of procurement policies for DBE utilization. Act as the college’s sole liaison to the State of Illinois’ Business Enterprise Council and to DBE-certified vendors. Oversee the information tracking, data analysis, and reporting of DBE utilization and contract compliance. Prepare various reports for Board approval and submittal to the State of Illinois’ Business Enterprise Council.

12. Make recommendations to the Vice President of Finance and Administrative Services regarding plans, policies, and procedures for areas of responsibility.

13. Assist in providing professional leadership in the recruitment and in-service training of staff members in his/her area.

14. Perform related duties as assigned.

MINIMUM QUALIFICATIONS

1. Bachelor’s degree from a regionally accredited college or university, and extensive experience with contract creation, review, oversight, and maintenance.

2. Five (5) years professional work experience in higher education, or transferrable skills from another industry.

3. Advanced knowledge and experience with Microsoft Office products.

4. Must possess strong collaboration skills, effective problem solving, teambuilding, and communication skills.

PREFERRED QUALIFICATIONS

1. Master’s degree in business administration, finance, or accounting with advanced work or certification training.

2. Familiarity with Workday Enterprise Resource Planning system.

3. Seven (7) years professional work experience in higher education, or transferrable skills from another industry.

4. Proven success in implementing supplier diversity initiatives.

5. Experience with community engagement as it pertains to business and auxiliary services.

6. Experience creating and presenting state-regulated and other reports to a Board of Trustees.

PHYSICAL DEMANDS

1. Normal office physical demands.

2. Ability to travel between campus locations and to and from community events. Ability to travel in state and nationally.

WORKING CONDITIONS

1. Duties are performed indoors in the usual office environment.

Full Time/Part Time:

Full time

Union (If Applicable):

Scheduled Hours:

40
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