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Operations Manager & Assistant to the Chair

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Position Type
Faculty Positions, Science, Technology & Mathematics, Physics & Space Sciences, Administrative, Business & Administrative Affairs, Financial Affairs
Employment Level
Employment Type
Full Time
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Job Details

Responsible for planning, managing, directing, and supervising the daily functions and operations of the Department of Physics.  Collaborates with the Graduate and Undergraduate Program Directors and department faculty to implement strategic goals for the department.  Responsibilities also include developing, proposing, and/or implementing policies and procedures for departmental personnel, facilities/space utilization and equipment/supplies (used for teaching, research, and administration) and for departmental supervision of repairs, alterations, and modifications to those facilities, as well as departmental management (purchase, assignment, set-up, accounting, and disposition) of equipment.  These responsibilities further include management of departmental budgets, University and ODU Research Foundation (ODURF), and administrative support of such budgets, and coordination with ODURF and Thomas Jefferson National Accelerator Facility (JLab) on research and student-related budget matters.  The incumbent directly supervises the classified staff of the Department.  The incumbent must exercise these responsibilities in an independent manner within policy guidelines established by the Chair of the Department of Physics and Dean of the Colleges of Sciences.

Required Qualifications: Master’s Degree in business, finance, sciences, or other field of study. 

Considerable knowledge of budget maintenance and generally accepted accounting principles. Considerable knowledge of procurement policies and practices including those pertaining to negotiating maintenance contracts, equipment purchases, and vended services. Considerable knowledge of effective customer service and problem resolution techniques when serving diverse customers. Demonstrated ability to be adaptable and simultaneously work on different projects, managing multiple deadlines throughout the day. Demonstrated ability establish goals, structures, and processes to implement policies. Demonstrated ability to understand and implement state policies and those related to large federal facilities. Demonstrated ability to optimize space utilization. Demonstrated ability to communicate effectively, both verbally and in writing, to a diverse array of internal and external customers, staff and faculty using tact, diplomacy, discretion while maintaining confidentiality. Ability to utilize enterprise software to carry out a wide variety of transactions and retrieve data related to the administration of academic units including payroll, financial reporting, Human Resources Information Systems or Human Capital Management systems, and student records. Ability to identify and create constructive partnerships with diverse collaborators and stake holders. Ability to create a professional collaborative work environment among reporting staff members that facilitates their independence.                         

Considerable experience in the development, management, strategic analysis, and forecasting of large budgets (with considerable bookkeeping experience) utilizing a variety of spreadsheets, database programs and enterprise software to gather data. Considerable experience extracting data from relational databases and other sources, conducting data analysis, analyzing, researching, and synthesizing large amounts of data to prepare sound and relevant proposals and complex reports. Considerable experience in staff supervision leading and managing the work of others. Experience in procurement, service or equipment upgrades, facilities management/improvements, and liaising with various suppliers negotiating contracts for services.  Proficient with desktop and cloud-based Microsoft Office software programs (especially Excel), Adobe Acrobat, other commonly used shared workspace software such as Google Docs. Excellent organization, time, and project management skills to prioritize work and meet tight deadlines. Excellent problem-solving and analytical skills, using independent judgment to make decisions and solve complex problems.

Conditions of Employment: The final candidate is required to complete a criminal history check

Review Date: Initial application review date will be on 10/1/2022 and will remain open until filled.
To apply, please visit . It is the policy of Old Dominion University to provide equal employment, educational and social opportunities for all persons, without regard to race (or traits historically associated with race including hair texture, hair type, and protective hairstyles such as braids, locks, and twists), color, religion, sex or gender (including pregnancy, childbirth, or related medical conditions), national origin, gender identity or expression, age, veteran status, disability, political affiliation, sexual orientation or genetic information. Minorities, women, veterans, and individuals with disabilities are encouraged to apply.


Old Dominion University, located in the City of Norfolk in the metropolitan Hampton Roads region of coastal Virginia, is a state-assisted, Carnegie doctoral/research-extensive institution that serves its students and enriches the Commonwealth of Virginia, the nation, and the world through rigorous academic programs, strategic partnerships, and active civic engagement. Its 24,000 students, including over 6,000 graduate students, form a diverse and multicultural community in six academic colleges. Through a collaborative and innovative approach to education and research, the University focuses on student learning and addresses critical needs in the professions. ODU’s programs are offered on the main campus, at higher education centers in the region, and at numerous distance learning sites.

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