Office Administrator

Salary for Announcement

The salary range for this position is $46,000 – $57,000. The salary of the finalist selected for this role will be set based upon a variety of factors, including but not limited to, internal equity, experience, training, and qualifications.

MSU Denver offers excellent benefits that include medical, dental, retirement, tuition benefit, RTD pass, and more. To learn about these options, visit our Employee Benefits summary page.

Posting Details

Posting Number

A02279

Position Title

Office Administrator

Position Number

E01362

Pay Grade

15

Employee Category

Professional staff

Department

Health Professions

EClass Code

Full Time Professional Staff

Position Summary

The Department of Health Professions at Metropolitan State University of Denver is currently seeking an Office Administrator. This position serves as the operational manager for the department, implementing operational and budget transactions at the direction of the department chair. The position also serves to assist faculty and students with registration, scheduling, and access to university support services.

MSU Denver is a designated Hispanic Serving Institution ( HSI ) located on a vibrant tri-institutional campus in the heart of downtown Denver. More than half the approximately 18,000 undergraduate students are first-generation students and over 48% are students of color. As the third largest institution of higher education in Colorado and the only institution with an open access mission, MSU Denver is a model university for today’s college students. We are particularly interested in applicants who have experience working with students from diverse backgrounds and a demonstrated commitment to improving access to higher education for under-represented and historically minoritized groups.

Duties/Responsibilities

Administrative (50%)
This position serves the department by assisting the Department Chair, full-time and part-time faculty, and students by managing all administrative functions of the Health Professions office. The incumbent will assemble needed work in the department, delegate that work to others and follow up; assist students with course enrollment difficulties such as overrides; manage the advising calendar for department advisors; advise and direct students to faculty or university advising resources based on identified needs; and manage the department website.

Budgeting (20%)
Maintain compliance with payroll and leave reporting processes; develop and implement reporting procedures to inform department policy decisions; enforce department, university and state procurement and asset protection policies and procedures; monitor budgetary expenditures; authorize payments of outstanding invoices; purchase office and instructional supplies; prepare and submit routine and ad hoc management reports to CPS and relevant offices.

Supervision (30%)
The position is responsible for direct supervision, training, and evaluation of student hourly employees who provide reception and clerical support to the department and faculty.

Required Qualifications

• Bachelor’s degree or equivalent education and related office administration experience (one year of education is equal to two years of professional experience)
• Demonstrated experience providing administrative support
• Experience using Microsoft Office Suite to include Word, Excel, Power Point, and Outlook
• Experience with web content management and use of web page creation tools

Successful applicants will ensure their resumes clearly demonstrate that their work experience describes how they meet all required qualifications.

Preferred Qualifications

• Excellent customer service skills
• Experience making purchases and paying outstanding invoices in compliance with state, federal, and/or institutional purchasing rules and regulations
• Experience conducting analysis and monitoring of department expenditures and monitoring performance against budget targets
• Experience preparing and writing reports, leveraging online reporting tools where appropriate
• At least one year of administrative experience with supervisory responsibility in a higher education setting
• Experience supervising student staff including hiring, evaluating, training, and where necessary, conducting corrective training and performance improvement counseling
• Experience using Banner or related student information system

Work Hours

This is a hybrid position designed to support flexibility with both in-office work, as well as some remote schedules.

Posting date

09/06/2022

Closing date

Closing Instructions

Open Until Filled

To ensure full consideration, applications must be received by 11:59pm (MT)

09/27/2022

Special Instructions to Applicants

In order to be considered as an applicant, you must apply via the online application system, http://www.msudenverjobs.com .

References refers to a list of three professional references and their contact information. At least one reference provided must be a supervisor (either current or former).

Official transcripts will be required of the candidate selected for hire.

Talent Team Representative

Tanya Rogowsky

Talent Team Representative E-mail

trogowsk@msudenver.edu

Benefits

MSU Denver is pleased to offer our current and potential employees a wide array of benefit options. To learn more, please visit the following link: Employee Benefits Offerings

Diversity Statement

Metropolitan State University of Denver is a unique, access-oriented campus community that values diversity, equity, and inclusion in all its forms. Our student population consists of nearly 50% first generation students and over 45% students of color. We are a designated Hispanic Serving Institution located in downtown Denver.

We create an equitable learning and working environment in concert with individuals who consistently demonstrate commitment to equity and inclusion. We greatly value the diverse identities and perspectives of our students, faculty, and staff and recognize that in order to achieve a just and equitable society, diversity must go beyond simple representation. It requires critical inquiry and dialogue and a commitment to action. We strive to provide a culture of belonging for all community members to achieve personal and professional success.

MSU Denver is committed to creating and fostering a work environment and culture of belonging; we are proud of the work our employee affinity groups contribute to our culture. For more information on our employee affinity groups please visit this link .