The Accounting Assistant reports to the Assistant Controller –
Accounts Payable and Payroll and is responsible for processing
expense reports submitted by employees for credit card transactions
or reimbursement as well as supplier invoices for payment. Assists
with customer contact at the counter and transaction entry
assistance to accounts receivable and/or cash receipts. Performs
other related duties as assigned.
Washington and Lee University actively promotes a dynamic and
inclusive environment that allows students and employees of
multiple backgrounds, cultures, and perspectives to learn, work,
and thrive together. Successful candidates will contribute to that
environment and exhibit potential for excellence in their areas of
Essential and Related Functions:
- Processes expense reports for credit card transactions in
Workday. Reviews the expense reports for proper receipt
documentation and evidence of business purpose and compliance with
University expense policies. This may include expense reports for
reimbursements as well during times of high Accounts Payable
- Assists with following up on delinquent credit card transaction
- Performs designated procedures to conduct audits of credit card
transactions on a periodic basis to gather evidence of compliance
with University credit card and expense policies.
- Processes supplier invoice requests in Workday during times of
high Accounts Payable volume.
- Assists with the physical inventory of fixed assets on a
bi-annual basis by sending departments a list of assets assigned to
their department and updating the fixed asset system with changes
- Processes cash receipts and accounts receivable invoices as
needed during times of high volume.
- Performs customer service duties at the office counter as
- Additional related duties as assigned.
High school diploma or equivalent
required with a minimum of one year’s work experience in an
administrative support capacity. Must have strong attention to
detail and be able to multitask. Strong interpersonal and
communication skills with the ability to provide customer service
courteously and work effectively with diverse groups of people are
essential. Must be proficient in Microsoft Word and Excel.
Experience in the use of a centralized accounting system is
This is a part-time benefits eligible
position working approximately 20 hours weekly during business
: $17.75 Pay commensurate with experience.
Review of applications will begin
immediately and continue until the position is filled. Please
submit a resume and cover letter with your application. You will be
asked to provide three professional references in the application
External Applicants: Application instructions for external
applicants are located on the jobs.wlu.edu or here
Current W&L Employees: Apply from your existing Workday
account. Instructions are located at jobs.wlu.edu.
- Fingering: Picking, pinching, typing or otherwise working,
primarily with fingers rather than with whole hand or arm as in
- Grasping: Applying pressure to an object with the fingers and
- Repetitive motions: Making substantial movements (motions) of
the wrists, hands, and/or fingers.
The worker is not substantially exposed
to adverse environmental conditions.
Types of Work:
Sedentary work: Exerting up to 10 pounds of
force occasionally and/or a negligible amount of force frequently
or constantly to lift, carry, push, pull or otherwise move objects,
including the human body. Sedentary work involves sitting most of
the time. Jobs are sedentary if walking and standing are required
only occasionally and all other sedentary criteria are met.
Non-Exempt, Part Time, Benefit Eligible
The university requires employees to become fully vaccinated for
COVID-19, including a minimum of one booster. New employees must
provide proof of at least their first shot prior to the first day
of employment. Individuals may seek a medical or a religious
exemption to the vaccination requirement.