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Administrative Program Coordinator

Employer
Johns Hopkins University
Location
Minnesota, United States
Salary
Salary Not Specified
Date posted
Sep 1, 2022

We are seeking a Administrative Program Coordinator.

Specific Duties & Responsibilities
  • Provide high-level administrative support for the Center for American Indian Health.
  • Manage high-level projects including building purchases, cost reduction measures, and new administrative policy development to ensure smooth operation and efficiency.
  • Compose and/or prepare documents for content, quality, and style, turning rough drafts into finished documents on behalf of the Administrative Team.
  • Initial point of contact for field sites. Triages to appropriate faculty member, , staff, etc. to oversee responses, compose responses, and see that all requests and purchase orders are closed in the appropriate timeframe.
  • Provide administrative support as needed for the Field Director and other faculty, as needed. This would include calendar scheduling, agendas, meeting material, minutes, etc. for the meetings.
  • Prepares executive level monthly reporting to Administrative Team leadership. Production of multiple reports and summaries that are requested.
  • Provide administrative back up to the Center’s Baltimore Finance team as necessary.
  • Provides screening interview support for open administrative support staff positions within the Center as requested.
  • Prioritize telephone messages left for the Administrative Team. Triage and direct, calls and messages coming into the Field Director and handle as appropriate where necessary.
  • Communicates operating policies, announcements, and correspondence by email to all Center teams as appropriate.
  • Exercise leadership in highlighting Departmental and Center policies, resources and benefits and distributing these to others as needed.
  • Coordinate Administrators daily, weekly, monthly, and yearly calendars. Will exercise independent judgment to rank and prioritize meeting requests and timelines.
  • Coordination of major field sites’ activities, faculty meetings, and social events including developing program agendas and producing publication materials.
  • Exercise independent judgment in prioritizing meeting schedules and preparing a timeline. Initiate, develop and prepares agendas; and prepare and distributes materials. Provide follow-up information regarding committee actions and decisions. Maintains records via compilation of the minutes of the meeting, prepares handbooks and procedures manuals.
  • Track Administrative Team’s filing and correspondence documentation.
  • Maintain confidentiality of documents and files.
  • Perform miscellaneous related duties as assigned.


Minimum Qualifications
  • Bachelor's Degree.
  • Three years progressively responsible professional level administrative or finance experience.
  • Additional experience may substitute for education, to the extent permitted by the JHU equivalency formula.
*Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.

Preferred Qualifications
  • Experience in program administration in an academic environment.
  • Project management experience.

Classified Title: Administrative Program Coordinator
Role/Level/Range: ATP/03/PC
Starting Salary Range: $52,230-$71,890 Annually (Commensurate with experience)
Employee group: Full Time
Schedule: M-F/ 8:30a-5p
Exempt Status: Exempt
Location: ​​​​​​​Hybrid/Minnesota
Department name: ​​​​​​​Ctr for Amer IndnAlskn Nat Hlth CAIANH
Personnel area: School of Public Health

Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines:
30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

The successful candidate(s) for this position will be subject to a pre-employment background check.

The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion.

Equal Opportunity Employer

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

EEO is the Law
Learn more:
https://www.eeoc.gov/sites/default/files/migrated_files/employers/poster_screen_reader_optimized.pdf

Accommodation Information

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit accessibility.jhu.edu.

Johns Hopkins has mandated COVID-19 and influenza vaccines, as applicable. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry. For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/ and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/.

The following additional provisions may apply, depending on campus. Your recruiter will advise accordingly.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

Note: Job Postings are updated daily and remain online until filled.


The successful candidate(s) for this position will be subject to a pre-employment background check.

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711.

The following additional provisions may apply depending on which campus you will work. Your recruiter will advise accordingly.

During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

Equal Opportunity Employer
Note: Job Postings are updated daily and remain online until filled.

EEO is the Law
Learn more:
https://www1.eeoc.gov/employers/upload/eeoc_self_print_poster.pdf
Important legal information
http://hrnt.jhu.edu/legal.cfm

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