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Director, Auxiliary Business Affairs & Budget

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Job Summary

Rhode Island School of Design (RISD) seeks a Director of Auxiliary Business Affairs and Budget for the Auxiliary Services department. This is an exciting opportunity to play a key role in the department responsible for delivering an exceptional campus experience for students through the provision of high quality auxiliary services, including dining, events, and retail. The Director of Auxiliary Business Affairs and Budget, under the direction of the Executive Director of Auxiliary Service, provides effective oversight of administrative functions, data analysis, planning, budgeting, and financial management within the department.

We seek applications from equity-minded candidates who promote a culture of inclusion and respect throughout their work ; who work strategically to reach operational and financial goals; and who have a thorough understanding of complex financial reporting systems and industry best practices. The successful candidate will thrive in a campus environment that is committed to advancing the principles of social equity and inclusion, environmental and climate justice, and equal access to resources and opportunities.

With a commitment to centering inclusivity, diversity, and equity in executing key responsibilities, the Director of Auxiliary Business Affairs and Budget supports the Executive Director of Auxiliary Service in providing effective oversight of administrative functions, data analysis, planning, budgeting, and financial management. Manages the budgets and financial operations for dining, retail, and mailroom and warehouse, and conference, and events. Provides guidance and support for joint strategic financial planning of budgets and for the design and implementation of coordinated Auxiliary initiatives. Develops external business relationships.

The Director of Auxiliary Business Affairs and Budget l iaises with the Vice President of Campus Services as well as other financial and administrative offices, including Finance, Procurement, General Counsel, and Human Resources in a manner that builds and fosters positive relationships and demonstrates respect and inclusivity.

Essential Functions

1. With an understanding of department and institutional goals and strategic initiatives, plans and reports on all resource budgets, including operating and capital budgets, forecasting models and projections, purchasing, and inventory management.

2. Provides operational management and oversight of Auxiliary services financial and business administration staff. Hires, trains, guides, and mentors Auxiliary services accounts receivable/accounts payable staff. Analyzes, monitors, and evaluates the performance of assigned staff; establishes work priorities and conducts performance reviews.

3. Identifies operational issues and areas of improvement and implements solutions to improve processes and operational efficiency in conjunction with RISD central budgeting.

4. Coordinates and ensures effective execution of the collaborative financial and planning efforts of Auxiliary Services. Monitors and maintains fiscal accounts and ensures compliance to institutional standards.

5. Oversees business accounts, purchasing, payment, and reconciliation, and ensures teams are following purchasing protocols. Oversees and reviews internal audit materials.

6. Completes industry benchmarking tools and reviews results with Executive Director of Auxiliary Service.

7. Oversees, maintains and prepares annual budget requests including new initiatives, capital purchases, and adaptive long-range budget modeling.

8. Provides training and oversight to Auxiliary Services management staff in the implementation and management of business policies, technical and procedural information, Payment Card Industry (PCI) compliance as well as administrative processes and procedures employed by the institution.

9. Creates RFPs related to bid processes within Auxiliary Services. Manages and coordinates activities associated with assigned contracts; participates in research and evaluation of proposed contractual obligations and agreements; assists in contract negotiations and administration; monitors compliance with applicable contractual agreements.

10. Coordinates and ensures completion of inventory processes and reconciliation for all areas. Proactively engagesWorks with receivers to complete on year-end inventory and reporting.

11. Identifies, researches and establishes relationships with potential vendors, partnerships and other areas of growth for the department.

12. Models, analyzes, and evaluates strategies, plans, and new initiatives, provides data analysis, prepares to forecast, and other financial reports or executive summaries, assuring accuracy, timeliness, and compliance.

13. Develops and analyzes Auxiliary Services area and department budgets, identifying areas for efficiencies and opportunities to maximize institutional resources.

14. Prepares complex technical, administrative, and financial dashboards and statistical reports that present and interpret data.

15. Participates in institutional budget meetings in support of Auxiliary Services.

16. Plans for and coordinates capital and other large requests for the coming year from annual review submissions.

17. Recommends priority orders for proposed projects, and tracks strategic initiatives and annual goals.

18. Approves, and maintains necessary accounting and licensing records. Manages all credit card payments, invoices and other payments in Workday.

Required Knowledge/Skills/Experience
  • Commitment to centering inclusivity, diversity and equity in executing key responsibilities.

  • Detailed knowledge and understanding of strategic financial planning, including operational and revenue budgets and accounts receivable processes and functions, with proven ability to understand market-driven pricing.

  • Previous experience guiding, mentoring or supervising others in a culturally diverse environment required. Must possess strong self-awareness and the ability and desire to continue to learn.

  • Keen understanding of the supply chain for various products and services, with knowledge of inventory best practices and impact on financial well-being.

  • Comprehensive knowledge of data, reporting systems, database systems, and operating systems, preferably Workday, CBORD, Lightspeed (retail systems), inventory systems. Excellent knowledge in Microsoft office suite, prolific in excel and word.

  • Ability to communicate effectively in oral and written formats with multiple diverse populations, with demonstrated knowledge and skill to engage across a wide variety of individual differences and identities through meaningful interactions characterized by respect, mutual understanding, and reciprocity.

  • Proven ability to work in a fast-paced team environment .

  • B.S. in Business Administration/Accounting or equivalent combination of education and experience.

  • Minimum of seven years’ financial or accounting experience preferably in a higher education environment with at least three years working with internal and external auditors, understanding complex financial reporting systems and analyzing financial reports for reasonableness and accuracy.

Union:

No



Work Schedule:

35 hours per week

12 months per year

Employment Status:

Full-time; Exempt



Grade:

08/AD



Documents Needed to Apply:

Resume

Cover Letter

Salary Grade Structure

Incomplete applications will not be considered. Please upload all required documents.

The successful candidate will be required to meet our pre-employment background screening requirements.

RISD recognizes diversity and inclusivity as fundamental to its learning community and integral to an art and design education. We welcome candidates whose experience has prepared them to contribute to our commitment to diversity and excellence. RISD is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, sex, age, national origin, disability, veteran status, sexual orientation, gender identity or expression, genetics, or any other protected characteristic as established by law.

For internal use only - Job Family:

Dining - Operations
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