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Administrative Assistant III, Student Learning and Assessment

Employer
San Joaquin Delta College
Location
California, United States
Salary
Salary Not Specified
Posted Date
Sep 2, 2022

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Position Type
Administrative, Academic Affairs, Academic Administration, Business & Administrative Affairs, Business & Administrative Support
Employment Level
Administrative
Employment Type
Full Time
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DISTINGUISHING CHARACTERISTICS

This is the advanced journey level class in the Clerical series. Positions at this level are distinguished from other classes within the series by the performance of technical responsibilities and level of complexity of duties assigned. Provide administrative support to a District unit or function with very broad scope and accountability. This class is distinguished from Administrative Assistant I and Administrative Assistant II by reporting to senior level administrators. Employees at this level are required to be thoroughly knowledgeable in all policies and procedures related to assigned area of responsibility. They are depended upon to use independent judgment and discretion in regards to their area of expertise.

SUPERVISION RECEIVED AND EXERCISED

Receives general supervision from an assigned senior level management.

May exercise technical and functional oversight of lower level support staff and/or student workers.
  1. Perform a variety of complex, technical, and responsible administrative activities in support of a District operation or function.
  2. Research, compile and analyze a variety of information and data related to responsibilities; tabulate statistical data; prepare comprehensive analytical reports including charts and graphics; make mathematical and statistical calculations. Produce high quality and professional reports.
  3. Perform complex word processing, spreadsheet, and report writing tasks using a wide variety of software applications and techniques.
  4. Attend and participate in a variety of professional meetings; prepare agendas and minutes as necessary; research and compile information to assist and support.
  5. Serve as a liaison between assigned District unit or Committee and management, faculty, students, other academic departments, and the public; provide orientation and ongoing information as necessary.
  6. Assist in preparation, development, and maintenance of the unit budget; analyze and summarize budget expenditures.
  7. Assist to develop, facilitate, and implement a variety of District initiatives and programs.
  8. Process and monitor financial transactions.
  9. Participate in the development and implementation of operational, administrative, and program, policies and procedures.
  10. Prepare a variety of correspondence, letters, memos, and surveys. Prepare and disseminate information and materials;
  11. Lead, schedule and direct students and lower level staff.
  12. Develop materials for presentations; may participate in presentations.
  13. Develop and maintain databases for unit activities; coordinate with Information Services regarding computer requirements of the unit; develop and maintain unit web pages.
  14. Coordinate complex events and activities; oversee planning, preparation, arrangements, operation, staffing and evaluation, as required.
  15. Perform related duties and responsibilities as required.


Knowledge of:
  • Basic principles and practices of public administration including planning, organization, directing, and control.
  • Research and report writing methods.
  • Mathematics and statistical analysis practices.
  • Principles and practices of gathering data, analysis, and presentation.
  • Office procedures, methods and equipment including computer processes, word processing software, spreadsheets, presentation software; database software.
  • Principles of business letter writing and basic report preparation.
  • Principles and practices of filing and record keeping.
  • Proper language usage, spelling, grammar, and punctuation.
  • Pertinent Federal, State and local codes, laws and regulations.

Ability to :
  • Independently prepare correspondence and memoranda.
  • Organize and schedule work to maximize efficiency.
  • Work independently without supervision.
  • Exercise independent judgment and discretion.
  • Maintain a calendar of activities and schedule meetings appropriately.
  • Operate office equipment and machines including computers, scanners, copiers, and fax machines.
  • Respond to requests and inquiries from students, faculty, and staff.
  • Work with sensitive and confidential information and issues using tact and discretion.
  • Lead and direct students and lower level staff.
  • Maintain a variety of manual and computerized files and records.
  • Communicate clearly and concisely, both orally and in writing.
  • Establish and maintain effective working relationships
  • Sensitivity to and understanding of, the diverse academic, socioeconomic, cultural, linguistic, ethnic backgrounds and disabilities of community college students and staff.

Education and Experience Requirements:

Education:

High school diploma or the equivalent with college level course work in business administration or a related field.

Experience :

Four (4) years of progressively responsible administrative support experience.
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