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Assistant Registrar for Records and Enrollment Services

University of North Carolina at Chapel Hill
Chapel Hill, North Carolina
$60,603 - $67,000
Posted Date
Sep 2, 2022

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Position Type
Administrative, Student Affairs
Employment Level
Non-Tenured Track
Employment Type
Full Time
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University of North Carolina at Chapel Hill

Assistant Registrar for Records and Enrollment Services

Position Number: 20049778

Vacancy ID:  P015924

Department: University Registrar-542000University Registrar - 542000

Classification/Appointment Type:  

Full Time Equivalent (FTE):  1

Full Time/Part Time Permanent/Time Limited: Full-Time Permanent

If time-limited, estimated duration of appointment:  

Hours Per Week:  40

Work Schedule:  

Monday – Friday; 8 am – 5 pm
This position includes flexibility for a hybrid work schedule. 

Job Code ID:  University Program Manager - Journey

Salary Shown to Applicants (Hiring Range):  $60,603 - $67,000

Salary Grade Equivalency:  GN13

FLSA Designation:  Exempt

Duties Exempt:  Yes

Department Description:  

The Office of the University Registrar (OUR) serves several key duties as set from the Faculty Code of University Government: 
1) OUR serves as the keeper of the academic records of all students registered in the University and issues official transcripts and reports of such records; 2) conducts the registration of all students in the University; 3) prepares and publishes the class and examination schedules; and 4) administers the faculty regulations relating to the removal of academic deficiencies incurred in this University and to compliance with probation and readmission requirements.
To fulfill these duties the office has following core service areas for and on behalf of the university community, including students, alumni, administration, faculty, staff, and other constituents.
- Classroom Scheduling
- Curriculum/Student Information System Academic Structure
- Degree Audit/Graduation
- Records and Enrollment
- Student Data/Reporting
- Training, Provisioning and Documentation
- FERPA/Regulatory Compliance Oversight

Equal Opportunity Employer:  

The University of North Carolina at Chapel Hill is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender, gender expression, gender identity, genetic information, race, national origin, religion, sex, sexual orientation, or status as a protected veteran.

Position Description:  

The University of North Carolina at Chapel Hill seeks innovative candidates for the position of Assistant Registrar for Records and Enrollment Services. This position oversees the staff and administrative systems that support the delivery of University-wide student services, including course registration, transcript generation, enrollment verification, and grading. These are essential functions that impact the academic progress and official student records of undergraduate, graduate, and professional school students. The position also oversees the document management system, coordinates the imaging of documents, and the retention schedule for critical University student records in all forms, including paper, microfilm, and electronic documents. As a senior advisor to the Associate University Registrar, this position assesses the quality and volume of student registration activity and provides reports on the registration process, which are critical to the University’s retention and graduation rates, accreditation, and reputation. Additionally, this position will assist with training campus departments and staff on the registration system and FERPA requirements. This position is an integral part of the functional analyst team that provides input on enhancements to PeopleSoft Campus Solutions and is responsible for testing the impact of the system on the Registrar’s processes, identifying risks and defining areas for improvement. The Assistant Registrar supervises a team of professional staff and temporary seasonal employees.

Essential Skills, Knowledge and Abilities:  

Broadly demonstrated excellence in planning and evaluation; substantial knowledge of computer systems and software; problem-solving and analytical skills; excellent oral and written communication skills; and the ability to work collaboratively with a diverse group of colleagues and students.

Preferred Qualifications:  
Master’s Degree is strongly preferred. Knowledge of university academic structures and of student services, such as registration, records, admissions, and other student support services, are preferred.

Qualifications and Experience:  

Bachelor’s degree and three years of experience in the area of assignment, of which at least one is supervisory or in a lead-worker capacity; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.

Quick Link for Direct Access to Posting:

Department Contact Name and Title:  Kristopher West, Associate University Registrar

Department Contact Telephone or Email:

Posting Open Date:  08/23/2022

Posting Close Date:  09/30/2022

Open Until Filled:  No

Office of Human Resources Contact Information:  If you experience any problems accessing the system or have questions about the application process, please contact the University’s Equal Employment Opportunity office at (919) 966-3576 or send an email to

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