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Admissions Application Coordinator - Systems

Colorado School of Mines
Colorado, United States
Salary Not Specified
Posted Date
Aug 31, 2022
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Position Title Admissions Application Coordinator - Systems The Opportunity

The Office of Admissions welcomes applications for the Admissions Application Coordinator - Systems. This is a full-time, 12-month, administrative faculty professional exempt position at Colorado School of Mines. The position reports to the Associate Director of Admissions - Systems and is a member of the Enrollment Management Division.

The Admissions Application Coordinator is responsible for oversight and maintenance of the systems used to process all incoming admissions applications. This position manages the daily processing of admissions applications for both undergraduate and graduate admissions. The position collaborates with ITS and the Associate Director of Admissions- Systems to ensure efficient business processing and accurate and timely reporting.


Admissions Application Processing: (50% -essential function)
  • Responsible for daily processing and loading of application data, electronically and manually, into Banner and Slate; undergraduate and graduate. Ensure timeliness, effectiveness and routine evaluation of process to ensure all application files are prepared accurately for evaluation, decision­ processing, and meeting reporting requirements.
  • Accurately creates and manages undergraduate admissions records in both systems. Ensure the completeness and 100% accuracy of both databases thru ongoing data cleanup processes and by following best practices in data management as outlined by supervisor. Manage processes that determine if information is correct and make timely corrections to any errors found.
  • Independently troubleshoot suspended records (errors) in the data transfer process between Slate (Admissions CRM System) to Banner (Mines Student Information System)
  • Works closely with the Associate Director of Admissions to troubleshoot and find solutions to common suspended records to further streamline the application loading process.
Admissions Application File Format Management and Updates: (15% -essential function)
  • This position will work with the vendor for the data transfer software used to load application data from Slate to Banner to make adjustments to the file formats as needed throughout the year.
  • Annually, as a part of the cycle prep process, this position will engage the vendor to make updates to the undergraduate and graduate application file formats to address any changes being made to the admissions application.
  • These tasks require an in depth understanding of the file formats and a basic knowledge of coding to help guide the vendor through the update process.
Non-Degree and Exchange Application Management and Enhancement: (15% -essential function)
  • Daily processing of non-degree and exchange student applications; undergraduate and graduate. Coordinate with staff in the Office of the Registrar, International Student and Scholar Services and Associate Director of Admissions – Undergraduate Recruitment to support interested students through the application and enrollment process.
  • Contact and follow up with students who are missing required prerequisite materials needed for processing.
  • Lead the evaluation of the current application processes for non-degree and exchange students. Work closely with the Associate Director of Admissions – Systems on implementing suggested enhancements to the processes.
Other Responsibilities: (10% -essential function)
  • The Admissions Application Coordinator - Systems will support other Admissions programs as needed. This support includes application file evaluation, participating in on-campus visitation programs, serving on various internal and external committees, and other special projects and duties as assigned. During some periods in the Admissions cycle, frequent weekend and evening work will be required. Also, this position may travel up to two weeks per year.
Minimum Qualifications
  • 1-3 years relevant experience
  • This position requires a bachelor's degree.
  • Experience in college admissions or college student services processing and operations.
  • 1 year of demonstrated experience working in either a student information system (preferably Banner) or admissions CRM (preferably Slate).
  • A record of effective collaboration with other campus offices and demonstrated ability to make decisions independently.
  • Strong process management, resourcefulness, use of good judgement, and the ability to work well under pressure and meet deadlines are important.
  • Successful facilitation of projects as a member of a core team is a must. The Admissions Application Coordinator - Systems must have the ability to balance multiple priorities, responsibilities, and programs simultaneously.
  • Strong speaking, writing, and interpersonal communication skills are a must. Position interacts routinely with prospective students and families. This position must prepare regular written reports and may make oral presentations on behalf of Admissions to internal, as well as external audiences.
Preferred Qualifications
  • 2+ years of progressive experience in college admissions or college student services processing and operations.
  • 2+ years of significant demonstrated experience managing a student information system; preferably Banner.
  • Strong understanding of relational databases and data best practices
  • Working knowledge of SQL, CSS and HTML

About Mines & Golden, CO
Mines is consistently ranked among the top engineering colleges in the United States and ranks number one as the best public school in the state for best value colleges. Mines is located in the heart of Golden, Colorado, a western suburb of Denver. The campus location offers a small-town ambiance with close proximity to all that the Denver metropolitan area has to offer with an abundance of cultural events, museums, theaters and sporting venues. An arid climate and an average 300 days of sunshine per year make the area an ideal place to live, work and play. We seek individuals who value a diverse and inclusive community – offering different perspectives, experiences, and cultures that enrich the educational and work experience. Learn more about the Admissions team at Equal Opportunity

Colorado School of Mines is committed to equal opportunity for all persons. Mines does not discriminate on the basis of age, sex, gender (including gender identity and gender expression), ancestry, creed, marital status, race, ethnicity, religion, national origin, disability, sexual orientation, genetic information, veteran status or current military service. Further, Mines does not retaliate against community members for filing complaints regarding or implicating any of these protected statuses.

Mines’ commitment to nondiscrimination, affirmative action, equal opportunity and equal access is reflected in the administration of its policies, procedures, programs and activities and in its efforts to achieve a diverse student body and workforce.

Through its policies, procedures and resources, Mines complies with federal law, Colorado state law, administrative regulations, executive orders and other legal requirements to prevent discrimination (including harassment or retaliation) within the Mines campus community and to address potential allegations of inequity or concerns for safety.

Pay Range

$50,000 - $55,000

Mines takes into consideration a combination of candidate’s education, training and experience as well as the position’s scope and complexity, the discretion and latitude required in the role, work location, and external market and internal value when determining a salary level for potential new employees.

Total Rewards Mines is proud to provide exceptional benefits that include pay, health & wellness and work/life balance offerings. Our portfolio of benefits includes medical, dental, vision, disability insurance, flexible spending accounts, life insurance, and retirement savings plans. Additionally, Mines employees are eligible for tuition benefits (for employees and dependents), generous paid holidays and leaves and discount programs. For more information, visit Mines benefits . How to Apply Applicants will be asked to complete an online application (personal information, demographic information, references, veterans status) and upload a resume and cover letter (required). References will collected later in the selection process and you will be informed before that contact is made.

Contact Kathleen Feighny, Human Resources, at with any questions. Background Investigation Required Yes COVID-19 Vaccine Requirement This position will require documented proof of full COVID-19 vaccination or exemption because of a medical or religious exclusion. New employees will be required to provide attestation to their status with proof of vaccination upon hire. Religious and medical exemptions and reasonable accommodation shall be addressed as required by law pursuant to the Equal Employment Opportunity Commission’s vaccination guidance.

Advertised: Aug 31, 2022 Mountain Daylight Time
Applications close:

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