Admissions Application Coordinator - Systems
The Office of Admissions welcomes applications for the Admissions
Application Coordinator - Systems. This is a full-time, 12-month,
administrative faculty professional exempt position at Colorado
School of Mines. The position reports to the Associate Director of
Admissions - Systems and is a member of the Enrollment Management
The Admissions Application Coordinator is responsible for oversight
and maintenance of the systems used to process all incoming
admissions applications. This position manages the daily processing
of admissions applications for both undergraduate and graduate
admissions. The position collaborates with ITS and the Associate
Director of Admissions- Systems to ensure efficient business
processing and accurate and timely reporting.
Admissions Application Processing: (50% -essential function)
- Responsible for daily processing and loading of application
data, electronically and manually, into Banner and Slate;
undergraduate and graduate. Ensure timeliness, effectiveness and
routine evaluation of process to ensure all application files are
prepared accurately for evaluation, decision processing, and
meeting reporting requirements.
- Accurately creates and manages undergraduate admissions records
in both systems. Ensure the completeness and 100% accuracy of both
databases thru ongoing data cleanup processes and by following best
practices in data management as outlined by supervisor. Manage
processes that determine if information is correct and make timely
corrections to any errors found.
- Independently troubleshoot suspended records (errors) in the
data transfer process between Slate (Admissions CRM System) to
Banner (Mines Student Information System)
- Works closely with the Associate Director of Admissions to
troubleshoot and find solutions to common suspended records to
further streamline the application loading process.
Admissions Application File Format Management and Updates: (15%
- This position will work with the vendor for the data transfer
software used to load application data from Slate to Banner to make
adjustments to the file formats as needed throughout the year.
- Annually, as a part of the cycle prep process, this position
will engage the vendor to make updates to the undergraduate and
graduate application file formats to address any changes being made
to the admissions application.
- These tasks require an in depth understanding of the file
formats and a basic knowledge of coding to help guide the vendor
through the update process.
Non-Degree and Exchange Application Management and Enhancement:
(15% -essential function)
- Daily processing of non-degree and exchange student
applications; undergraduate and graduate. Coordinate with staff in
the Office of the Registrar, International Student and Scholar
Services and Associate Director of Admissions – Undergraduate
Recruitment to support interested students through the application
and enrollment process.
- Contact and follow up with students who are missing required
prerequisite materials needed for processing.
- Lead the evaluation of the current application processes for
non-degree and exchange students. Work closely with the Associate
Director of Admissions – Systems on implementing suggested
enhancements to the processes.
Other Responsibilities: (10% -essential function)
- The Admissions Application Coordinator - Systems will support
other Admissions programs as needed. This support includes
application file evaluation, participating in on-campus visitation
programs, serving on various internal and external committees, and
other special projects and duties as assigned. During some periods
in the Admissions cycle, frequent weekend and evening work will be
required. Also, this position may travel up to two weeks per
- 1-3 years relevant experience
- This position requires a bachelor's degree.
- Experience in college admissions or college student services
processing and operations.
- 1 year of demonstrated experience working in either a student
information system (preferably Banner) or admissions CRM
- A record of effective collaboration with other campus offices
and demonstrated ability to make decisions independently.
- Strong process management, resourcefulness, use of good
judgement, and the ability to work well under pressure and meet
deadlines are important.
- Successful facilitation of projects as a member of a core team
is a must. The Admissions Application Coordinator - Systems must
have the ability to balance multiple priorities, responsibilities,
and programs simultaneously.
- Strong speaking, writing, and interpersonal communication
skills are a must. Position interacts routinely with prospective
students and families. This position must prepare regular written
reports and may make oral presentations on behalf of Admissions to
internal, as well as external audiences.
About Mines & Golden, CO
- 2+ years of progressive experience in college admissions or
college student services processing and operations.
- 2+ years of significant demonstrated experience managing a
student information system; preferably Banner.
- Strong understanding of relational databases and data best
- Working knowledge of SQL, CSS and HTML
Mines is consistently ranked
among the top engineering colleges
in the United States and ranks number one as the best public school
in the state for best value colleges. Mines is located in the heart
of Golden, Colorado, a western suburb of Denver. The campus
location offers a small-town ambiance with close proximity to all
that the Denver metropolitan area has to offer with an abundance of
cultural events, museums, theaters and sporting venues. An arid
climate and an average 300 days of sunshine per year make the area
an ideal place to live, work and play. We seek individuals who
value a diverse and inclusive community – offering different
perspectives, experiences, and cultures that enrich the educational
and work experience. Learn more about the Admissions team at
Colorado School of Mines is committed to equal opportunity for all
persons. Mines does not discriminate on the basis of age, sex,
gender (including gender identity and gender expression), ancestry,
creed, marital status, race, ethnicity, religion, national origin,
disability, sexual orientation, genetic information, veteran status
or current military service. Further, Mines does not retaliate
against community members for filing complaints regarding or
implicating any of these protected statuses.
Mines’ commitment to nondiscrimination, affirmative action, equal
opportunity and equal access is reflected in the administration of
its policies, procedures, programs and activities and in its
efforts to achieve a diverse student body and workforce.
Through its policies, procedures and resources, Mines complies with
federal law, Colorado state law, administrative regulations,
executive orders and other legal requirements to prevent
discrimination (including harassment or retaliation) within the
Mines campus community and to address potential allegations of
inequity or concerns for safety.
$50,000 - $55,000
Mines takes into consideration a combination of candidate’s
education, training and experience as well as the position’s scope
and complexity, the discretion and latitude required in the role,
work location, and external market and internal value when
determining a salary level for potential new employees.
Mines is proud to provide exceptional benefits that include
pay, health & wellness and work/life balance offerings. Our
portfolio of benefits includes medical, dental, vision, disability
insurance, flexible spending accounts, life insurance, and
retirement savings plans. Additionally, Mines employees are
eligible for tuition benefits (for employees and dependents),
generous paid holidays and leaves and discount programs. For more
information, visit Mines
How to Apply
Applicants will be asked to complete an online application
(personal information, demographic information, references,
veterans status) and upload a resume and cover letter (required).
References will collected later in the selection process and you
will be informed before that contact is made.
Contact Kathleen Feighny, Human Resources, at email@example.com
Background Investigation Required
COVID-19 Vaccine Requirement
This position will require documented proof of full COVID-19
vaccination or exemption because of a medical or religious
exclusion. New employees will be required to provide attestation to
their status with proof of vaccination upon hire. Religious and
medical exemptions and reasonable accommodation shall be addressed
as required by law pursuant to the Equal Employment Opportunity
Commission’s vaccination guidance.
Aug 31, 2022 Mountain Daylight Time