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Grant Writer

Southwestern Community College District
California, United States
Salary Not specified
Posted Date
Sep 1, 2022

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Grant Writer

Southwestern Community College District

Work Site: 900 Otay Lakes Road, Chula Vista, CA 91910

Department: Foundation

District Values
Incumbents in District positions are expected to exhibit an equity-minded focus, responsiveness, and sensitivity to and understanding of the diverse academic, socioeconomic, cultural, gender identity, sexual orientation, and ethnic backgrounds of community college students, and employees, including those with physical or learning disabilities, and successfully foster and support an inclusive educational and employment environment.

Under direction of assigned administrator, perform a variety of professional level administrative, technical, and analytical duties in support of District's grant development/writing activities and functions including preparation of proposals and grant applications; research, identify, develop, and respond to grant opportunities; monitor the implementation and administration of funded grants as legally required; assist other staff in obtaining and implementing grants, and in developing and writing grant proposals.
REPRESENTATIVE DUTIES: The following duties are typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices.
  1. Research and identify new government, public agency, and/or private funding prospects; use grants and grant development to support District vision, mission, values, goals, program development, and institutional advancement; plan, develop, implement, monitor, and evaluate grants.
  2. Generate proposals and supporting documents in response to solicitations; follow District policies and procedures and learn federal and state regulations governing grant funded projects; provide continuous operational and management assistance for faculty and staff assigned as project directors of grant funded programs; evaluate program activities and outcomes to assure that funds are appropriately expended.
  3. Write reports to government, foundations, and other funders; maintain files, records, and database of all grant proposals and activities; maintain and implement funding calendar activities.
  4. Serve as liaison with appropriate departments and divisions including but not limited to Human Resources and Business Operations; interact with other staff to provide needed data to support grant applicants; work with outside agencies that provide grants to build partnerships.
  5. Facilitate advocacy relationships with personnel in funding agencies, corporate and private foundations, legislative staffs, and associations; represent the District in community, governmental, and professional organizations as appropriate and/or as assigned; attend meetings as required.
  6. Act as a technical resource and provide information to District administrators, managers, faculty, and staff regarding project/grant needs and potential resources; disseminate information about grant opportunities to appropriate staff; prepare and circulate a manual of guidelines for the preparation of grant applications; provide individual and small group assistance in identifying potential funding sources for programs and preparing submissions.
  7. Monitor grant proposal development and submission; assist faculty and staff with grant concept development; provide training in grant writing; write and edit grant proposals.
  8. Assure compliance with a variety of applicable laws, rules, regulations and restrictions related to the expenditure of grant funds; provide technical support to faculty and staff in developing grant budgets and preparing comprehensive reports and summaries of activities.
  9. Prepare reports, final claim and various other program reports for submission to funding agency; maintain official project/grant files, including award document/contract, all financial expenditure documents, Board approval, personnel documents, reports, and claims.
  10. Perform related duties and responsibilities as required.

Knowledge and Abilities:
  • Operations, services, and activities of a grant development/writing program.
  • Grant writing resources, funding information, and online/electronic grant submission systems.
  • Principles and practices of grant writing, researching, administering, and monitoring.
  • Local, state, and federal agencies, private foundations and corporate partnerships that provide funding for education.
  • Local, state, and federal laws, regulations, restrictions and requirements related to grants.
  • Methods and techniques of budget preparation and control.
  • Principles and practices of fiscal, statistical, and administrative research and report preparation.
  • Principles of business letter writing.
  • English usage, spelling, grammar, and punctuation.
  • Methods and techniques of public relations.
  • Interpersonal skills including tact, patience and diplomacy.
  • Principles and procedures of record keeping.
  • Office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, and databases.

  • Perform a variety of professional, technical, and analytical grant development/writing duties with minimum guidance and supervision.
  • Apply excellent communication skills including English language writing and grammar skills; communicate effectively via written correspondence, listening, speaking, and communicating complex ideas clearly.
  • Develop and implement cost saving measures.
  • Maintain current knowledge of trends related to external funding for education.
  • Work collaboratively, congenially, and effectively with a diverse group of staff to encourage, support, and provide information for the grant proposal development and writing process.
  • Understand government rules, regulations, RFP guidelines, and legislation.
  • Analyze problems, identify alternative solutions, project consequences of proposed actions, and implement recommendations in support of goals.
  • Research, collect, compile, analyze, and interpret information and data.
  • Understand and analyze statistical information.
  • Make complete and accurate analyses, reports, and recommendations in a variety of grant development/writing areas.
  • Develop budgets, make routine calculations, and apply concepts of basic algebra.
  • Prepare clear and concise oral and written reports both narrative and statistical.
  • Operate office equipment including computers and supporting word processing, spreadsheet, and database applications.
  • Respond tactfully, clearly, concisely, and appropriately to inquiries from the public, staff, or other agencies on sensitive issues in area of responsibility.
  • Work independently in the absence of supervision.
  • Manage multiple projects simultaneously and be sensitive to changing priorities and deadlines.
  • Plan and organize work to meet changing priorities and deadlines.
  • Work with and exhibit sensitivity to and understanding of the diverse racial, ethnic, disabled, sexual orientation, and cultural populations of community college students.
  • Communicate clearly and concisely, both orally and in writing.
  • Establish and maintain effective working relationships with those contacted in the course of work.

Education and Experience:
Any combination equivalent to: a Bachelor’s degree in finance, business administration, education, or a related fieldANDThree (3) years of responsible experience in grant writing and contract administration.

Minimum Qualifications: (Faculty and Academic Administrator Positions Only)

Desirable Qualifications:

Range 31, Steps 1-7, $5,780.25-$7,316.89. Initial placement for external applicants is Step 1. An excellent benefits package which includes medical, vision, dental, retirement, vacation, generous sick leave package, and life insurance is available for the employee and eligible dependents.

Start Date

As soon as the successful candidate is identified and following the subsequent governing board approval.

Screening Deadline
All application materials must be received on-line at Position is open until filled. Applications received by the first screening deadline of 11:59 p.m. on Friday, September 9, 2022are guaranteed to be reviewed by the selection committee. Any application received after the deadline is not guaranteed a review.

Work Schedule:
Monday-Friday: 8:00 a.m.-5:00 p.m. (Approximately). Work schedule may be adjusted to meet the needs of the department.Successful candidate may be assigned to any of the campus sites (Chula Vista, National City, Otay Mesa, and/or San Ysidro).

Additional Information:
We regret we are unable to accept faxed, e-mailed, mailed, or hand delivered application materials. Only complete application materials submitted through SWC online system will be accepted. To complete and submit your application for this position, please visit our online employment website at All required information must be submitted online before the review date and time indicated on the job posting.

A confirmation number will be assigned if your application packet has been successfully submitted. Assistance with the online application process is available through the Human Resources Office at 900 Otay Lakes Road, Chula Vista, CA 91910; telephone: (619) 482-6395 or e-mail to

It is the sole responsibility of the applicant to ensure that all application materials are received by the review deadline date. A separate, complete application packet is required for each position for which you are applying for. All materials included in your application packet become District property, will not be returned, will not be copied, and will be considered for this opening only.

Candidates selected for employment with Southwestern Community College District must be fingerprinted by an electronic fingerprinting service (i.e. LiveScan) within 10 days of employment; provide clearance of tuberculosis (dated within the past 4 years and renewed every four years as a condition of continued employment) within 60 days of employment; provide proof of eligibility to work in the United States.

In addition to the above, for Faculty/Administrator positions (only), successful candidate must submit official (sealed) college transcripts confirming date degree conferred and/or a valid CA Community College Credential.

Reasonable accommodations will be provided to candidates with verified disabilities. Accommodation requests should be made at the time the interview appointment is scheduled.

As an Equal Opportunity Employer and in compliance with the Americans with Disabilities Act, Southwestern Community College District will make reasonable accommodations for individuals with disabilities.

The Southwestern Community College District shall not discriminate against any person in employment or in any program affiliated with the District on the basis of age, ancestry, color, ethnic group identification, national origin, religion, race, sex, sexual orientation, physical or mental disability, veteran status, or on the basis of these perceived characteristics, or based on association with a person or group with one or more of these actual or perceived characteristics.

Notice of Availability of the Annual Security Report - Southwestern College is committed to assisting all members of the community in providing for their own safety and security. The Annual Security Report is available on the SWCPD website at">

If you would like to receive a hard copy of the Annual Security Report, which contains this information, you can stop by the SWC College Police Department or you can request that a copy be mailed to you by calling (619) 482-6390.

The report contains information regarding campus security and personal safety including topics such as: crime prevention; public safety authority; crime reporting policies; programs to prevent dating violence, domestic violence, sexual assault, and stalking; the procedures the College will follow when one of these crimes is reported; and other matters of importance related to security on campus. The report also contains information about crime statistics for the three most recent calendar years concerning reported crimes that occurred on campus; in certain off-campus buildings or property owned or controlled by the College or a recognized student organization; and on public property within, or immediately adjacent to and accessible from the campus.

This information is required by law and is provided by the SWC College Police Department.

Drug and Alcohol Abuse Prevention Plan (DAAPP) - More information about the DAAPP, including the Drug Free Environment and Drug Prevention Program Policy and Procedure and Biennial report can be found in the Health and Safety Section of the campus Consumer Information page (

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