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Assistant Director, Orientation, Family Programs, and Major Events

Employer
Colorado State University Pueblo
Location
Colorado, United States
Salary
$43,000.00 - $45,000.00
Posted date
Aug 23, 2021

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Position Type
Administrative, Student Affairs, Other Student Affairs, Student Activities & Services
Employment Level
Administrative
Salary Band
$30,000 - $49,999
Employment Type
Full Time
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Department Information

The mission of Student Engagement and Leadership (SEAL) is to provide students with co-curricular learning and leadership development opportunities through activities, events, student organizations, fraternity and sorority life, Associated Students’ Government, and orientation which promote and enhance their student experience and provide them with a sense of belonging at CSU Pueblo. SEAL also oversees the planning and facilitation of the University Commencement Ceremonies and Major Events.
 
The events and activities sponsored by SEAL provide opportunities for students to become active participants in the CSU Pueblo campus by attending and participating in events intended to provide opportunities for students to interact with each other, learn about new ideas and perspectives, develop new interests and skills, enjoy the true college experience, and have fun.

Description of Job

The Assistant Director (AD) of Orientation, Family Programs, and Major Events, who reports to the Director of Student Engagement, Events, and Leadership, is responsible for delivering quality orientation, transition programs, and services for CSU Pueblo students and their families. The AD will consistently demonstrate skills, attitudes, character, and values that support the richness of our CSU Pueblo identity while fostering student learning outcomes.
 
This position is responsible for all aspects of  New Student Orientation, including purposeful programming meant to promote student engagement, transition to academic life, enhance the sense of community on campus, increase CSU Pueblo pride and student retention, further student leadership development, and advance the educational value of the student involvement experience.  
 
Primary duties
Orientation

  • Coordinate New Student Orientation programs.
  • Supervise Orientation CORE Members.
  • Oversee Orientation Team Hiring, Training, separation, and timesheets.
  • Coordinate logistics for New Student Orientation Programs including technology needs, room set up, reservations, transition of rooms, etc.

Online Orientation

  • Video production assistance and text content management.
  • Manage Comevo Online Orientation software.
  • Coordinate integration of Comevo software with AIS (Banner) by communicating with IT.

Military-Veteran, Post-Traditional Student, and Transfer-Student Orientation

  • Work with Veteran Support Center to further develop online and in-person military-veteran orientation track.
  • Intentionally create schedule for military-veteran, transfer students, and post-traditional students based on assessment data.

Orientation Communication

  • Correspond with new students and their families via telephone and email, including troubleshooting the website and registration site, processing payments and refunds, and modifying registrations for Student and Pack Family Orientation Programs.

Pack Pre-Orientation Program (New Initiative)

  • Assist with creation and implementation of weeklong Pack Pre-Orientation Program including scheduling, budget, registration, hiring of staff, and other duties as needed.

Spanish Orientation Program

  • Ensure online Spanish-language orientation is updated and current.
  • Work with appropriate parties to develop in-person Spanish Orientation.
  • Work with appropriate parties to create website and marketing materials in Spanish.

Budgets

  • Monitor budget expenditures for Orientation programs and track payments/refunds for paid programs.

Parent and Family Programs

  • Coordinate Pack Family Orientation Program.
  • Supervise Pack Family Student Orientation CORE Members.
  • Oversee hiring, training, separation, and timesheets of Pack Family student staff.
  • Coordinate logistics for Pack Family Orientation, including technology needs, presenters, room set up, and reservations.

Parent and Family Association

  • Develop contact list for Parent and Family Association.
  • Create and disseminate quarterly communications including a Pack Family Newsletter.
  • Oversee Parent and Family Weekend in conjunction with Homecoming Events including event management, reservations, payment processing.
  • Oversee University Tickets ticket sales center for special events.
  • Serve as point of contact for special event ticketing. Correspond with individuals purchasing tickets, requesting refunds, etc.

Work collaboratively with other campus departments, faculty, and staff. Participate in University functions and committees as appropriate. Provide supervision and on-going staff development for student staff and orientation team including student staff evaluations.
 
Assist with coordination of the annual Student Employment and Involvement Festival and Welcome Week programs, including Pack Kickoff. Work with outside vendors and contractors regarding SEAL contracts. Assist with all SEAL events, including Packfest, Commencement, and weekly events. Assist with Pack Pantry pickups and stocking. Provide procurement support, including processing of contracts, purchase orders, check requests, and deposits. Assist with updating websites for SEAL departments.
Assist with reservations, grad fairs, marketing, and event logistics for Commencement Exercises.
 
Other duties as assigned by the Assistant Dean or Director of Student Leadership, Engagement, Events, and Leadership.

 

Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights

Minimum Qualifications

  • Bachelor’s degree from accredited university
  • At least two years of experience working in a leadership/planning role in New Student Orientation Programs

Preferred Qualifications

  • Master’s degree from accredited university
  • Bilingual (Spanish)
  • Graphic Design (Adobe Creative Suite)
  • Video Production/Editing (Adobe Final Cut ProX)

 

Supplemental Information

All interested candidates must apply through the on-line application system. No other format of application materials will be accepted.

Applicants must attach the following documents, in order to be considered for this position: 

  1. a letter of intent (cover letter);
  2. a current resume or CV;
  3. an unofficial transcript; and
  4. three professional references with contact information to the on-line application.

Applications submitted without the required attachments above will be considered incomplete and will not move forward in the selection process. Once submitted, applicants will not be able to make changes or add information to their application packet, with the exception of their personal contact and demographic information.

Early submission of application materials is encouraged. Screening of application materials will begin immediately and continue until the job is filled; however, applications submitted by 4:00 p.m. (MST) on Monday, September 6, 2021, will be given full consideration.
 
About Colorado State University-Pueblo
Colorado State University-Pueblo is a comprehensive state university with an enrollment of 4,000 students.  CSU-Pueblo provides relevant professional coursework and superior instruction with a small professor-to-student ratio for an ever-changing global economy.  Students can choose from 28 undergraduate programs with 70 fields of study in the College of Science and Mathematics, the Hasan School of Business, the College of Humanities and Social Sciences, and the College of Education, Engineering, and Professional Studies and 10 graduate programs.
 
CSU-Pueblo is equally committed to serving the diverse population of the region; this emphasis is reflected in the demographic characteristics of the student body. Because more than 25 percent of our students are Hispanic, the Federal Government has designated CSU-Pueblo a Hispanic Serving Institution.  Besides reflecting our commitment to serve this critically important and rapidly-growing segment of the student population, that designation also allows the University to compete for certain federal grant funds to support its ability to better serve all students.  The University also seeks to provide a rich and diverse cultural environment that allows freedom of expression within a spirit of civility and mutual respect.  The public service expected of all members of our community benefits our society - local and global - and builds our sense of citizenship.

Among its unique features, CSU-Pueblo is one of seven schools in the nation to offer a degree in mechatronics, which combines electrical and mechanical engineering. The Hasan School of Business ranks among the top 15 percent of all business schools internationally with graduate and undergraduate programs in business administration accredited by the AACSB International Board of Directors. The College of Education, Engineering and Professional Studies houses an undergraduate engineering program that was ranked in the nation's top 100 by U.S. News and World Report and a School of Nursing and Health Sciences, which was ranked the top nursing program in the state of Colorado.
 
At CSU-Pueblo, Student Life offerings have increased significantly with the transition of the campus from a commuter environment to a more traditional collegiate experience.  Competing at the NCAA Division II level, CSU-Pueblo is a member of the Rocky Mountain Athletic Conference and offers 22 varsity intercollegiate sports and also has active intramural and club sports teams that allow students to get involved in campus life.
 
About Pueblo, Colorado 
The city of Pueblo is a historically and culturally rich, diverse city of more than 100,000, located in the southern part of the state along the Arkansas River near the Wet Mountains and the majestic Sangre de Cristo range. Pueblo enjoys ideal year round climate with four distinct mild seasons, crisp mountain air and 300+ days of sunshine per year. Pueblo attracts outdoor enthusiasts to a full slate of summer and winter recreational activities, encompassing water sports at Lake Pueblo, biking or running along Pueblo's beautiful river trail system, golfing, tennis, hiking or skiing in the mountains to the west.  The region is heavily agricultural, with large and small-scale farming and ranching, and a diverse mix of service, manufacturing, and technology industries.

CSU-Pueblo is committed to providing a safe and productive learning and living community. To achieve that goal, we conduct background investigations for all final candidates being considered for employment. Background checks may include, but are not limited to, criminal history (felony and misdemeanor), national sex offender search, and motor vehicle history, if applicable. Candidates who are extended an offer of employment must submit to and pass a background check prior to beginning employment. Some positions depending on the job duties may be required to complete a DMV and/or credit check.
 
The University reserves the right to check additional references, with prior notification given to the candidate.

Note: The successful candidate must provide official transcripts of academic work completed and, under U.S. Citizenship and Immigration Services regulations, be able to submit evidence of the ability to accept work in the U.S. by the day employment begins.
 
It is the policy of Colorado State University-Pueblo to provide reasonable accommodations for employees and applicants with disabilities.  If you need accommodations, please contact the Human Resources at (719) 549-2441 or hr@csupueblo.edu.

In compliance with the Clery Act of 1990, the University's annual security report is available at: https://www.csupueblo.edu/campus-safety.

 

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