Endowment Assistant- Part Time
- Employer
- Phillips Exeter Academy
- Location
- New Hampshire, United States
- Salary
- Salary Not Specified
- Date posted
- Aug 29, 2022
View more
- Position Type
- Faculty Positions, Business & Management, Accounting & Finance, Administrative, Business & Administrative Affairs, Financial Affairs, Development & Advancement
- Employment Type
- Part Time
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Part- time approx. 20 hours per week. Assist with the Academy’s endowment and related fund accounting and administration.
Job Responsibilities
- Assists the endowment and fund accountant with spending for 1,400+ endowed funds
- Performs general accounting of restricted funds, reconciliations and reporting
- Ensures that current restricted funds, plant funds, and endowed funds are spent in accordance with their restrictions
- Maintains pledge reconciliation, pledge payments, and new pledges and monitors late or missing pledge payments to follow up with major gift officers
- Coordinates meetings with institutional advancement (fundraising) to review pledges
- Prepares annual discounting and reserve entries for pledges
- Reviews backup for gifts to ensure gifts were placed into proper funds in accordance with the donor’s restrictions
- Reconciles reports prepared by institutional advancement to the general ledger and prepares cash and GAAP revenue analysis on a monthly basis
- Supports budget managers in their use of restricted and operating funds
- Prepares various reconciliations related to endowed funds, current restricted funds, plant funds and gift revenue
- Attends meetings for student life and student funding committee to assist with club funding
- Serves as a resource for the student activities office in relation to club funding and tracking
- Manages reporting and tracking needs for clubs, advisors and dorms
- Assists with split interest agreements including quarterly payments to annuitants
- Maintains record of new split interest agreements, deceased beneficiaries, and forms to be completed between finance and planned giving
- Performs fund audits to ensure sufficient governing documentation is scanned and shared with finance
- Assists with preparation of financial surveys
- Assists with filing and converting paper documents to digital format
- Understands and keeps current with generally accepted accounting principles
- Helps with preparation and maintenance of accounting procedure documentation
- Special projects and ad-hoc analysis as necessary
- Performs other duties as assigned.
- Knowledge of Generally Accepted Accounting Principles (GAAP).
- Respect for diversity of identities and experiences, an orientation toward equity and inclusion, and cultural competency in all aspects of Academy life.
- Strong interpersonal skills with ability to develop and maintain collegial relationships.
- Excellent communication (written and verbal) skills.
- Demonstrated ability to work with students by building trust and credibility.
- Excellent analytical and problem solving skills as well as a strong customer focus.
- A strict adherence to confidential policies is required.
- Ability to work independently and handle multiple priorities and deadlines simultaneously.
- Proficient in MS Office.
- Willingness and ability to learn additional applications as needed.
- High degree of organizational skills with the ability to be flexible and multi-task with accuracy.
- Ability to follow verbal and written directions, maintain a professional demeanor and restraint at all times, including stressful situations.
None.
Position Requirements
Education
- Bachelor’s degree in Finance or Accounting preferred
- 2+ years’ accounting experience.
- Experience working with adolescents in an educational setting preferred.
- Successfully complete a criminal background check (reviewed every 5 years).
COVID Vaccine Policy:
Phillips Exeter Academy requires all community members to be fully vaccinated* against COVID-19 and remain up to date with COVID-19 vaccine boosters.
*With the exception of a PEA-approved medical or religious exemption.
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