Administrative Specialist – Communication Sciences and Disorders

The administrative specialist performs various customer service, clerical and administrative duties according to established policies and procedures. This position is the first point of contact for the Communication Sciences and Disorders Department and the Herndon Speech-Language-Hearing Clinic. This position will assist with all billing and insurance functions of the Herndon Clinic within the department. The candidate should possess the ability to work in a fast paced, high activity area while maintaining a flexible and positive student and client-centered environment. A successful candidate will have the ability to work proficiently in a team environment, work independently, and be well-organized with attention to detail.

Minimum Qualifications: High School diploma or GED equivalency and two years of office experience or two years of post-secondary education.

Preferred Qualifications:

• Associate degree or higher 
• More than two years of office experience
• Outstanding customer service skills
• Strong written communication skills
• Strong oral communication skills
• Experience in supervision, especially in working with student employees
• Demonstrated ability to use and be proficient with Quickbooks and Microsoft Office suite (Outlook, Word, Excel, Access, PowerPoint)
• Experience with medical billing/claims

Appointment Date: Start date will be determined after acceptance of an offer and background check clearance.

Priority Application Date:  August 29, 2022.  Review of applications will begin immediately and continue until the position is filled.

Salary: $15.06 per hour plus benefits

Benefits: Competitive benefit package http://www.fhsu.edu/humanresourceoffice/Prospective-Employees/

Responsibilities:

• Primary contact person for students, faculty, staff, and clients who come to, email or telephone the department or clinic.
• Manage day to day operations for the Department of Communication Sciences and Disorders.
• Hire, train and supervise student employees.
• Prepare department deposits and reconcile daily activities.
• Schedule calendar events, building spaces, and office trainings.
• Prepare budgets and maintain budgetary accounts according to university policies and procedures. Reconcile the department’s financial transactions and prepare purchase requisitions. 
• Prepare travel authorizations and travel payment vouchers.
• Develop brochures and prepare written correspondences.
• Maintain existing website and assist with social media sites.
• Reviews purchase orders, vouchers, bills and forms to approve merchandise and/or reimbursements or to make payment for goods and services.
• Other duties as assigned by the Department Chair.
• Oversee day to day operations for the Herndon Clinic (e.g., communicate with insurance companies and clients as needed, maintain and ensure HIPAA compliance, schedule and oversee the daily patient flow process, etc.), while working alongside the Insurance Specialist, Clinic Coordinator, and student employees.
• Maintains confidentiality in accordance with federal and state laws applicable to educational and healthcare institutions.    

Additional Benefits: 

• Set schedule Monday through Friday
• Earn up to 272 hours of paid leave per year, (176 vacation, 96 sick leave)
• State paid holidays

     -New Year’s Day, MLK Day, Memorial Day, Independence Day, Labor Day, Veterans Day, Thanksgiving & Christmas

• Tuition Assistance for you and your family after one year of employment
• Positive and collaborative work environment
• Opportunities for community engagement through interactions with clients and families 

Application Process:  To apply for this position, please visit https://fhsu.wd1.myworkdayjobs.com/CAREERS.  Only electronic applications submitted through the webpage will be accepted.

Required Application Documents:  Submit a cover letter detailing qualifications for the position, resume and the names and contact information of three professional references. Please submit all application documents in one PDF document.

If you have questions regarding the position, please contact:

Name: Tara Marshall  

Email:  tmarshal@fhsu.edu

Phone:  785.628.4450 

About the Department:

The Department of Communication Sciences and Disorders is one of six departments within the College of Health and Behavioral Sciences. The CSD department is active in teaching, research, and service through integrated academic and clinical coursework. The department offers a Bachelor of Science degree and a CAA accredited Master of Science degree in Speech-Language Pathology. The Herndon Speech-Language-Hearing Clinic is housed within the department and serves the Hays area and surrounding communities. For more information about the department and clinic, please visit www.fhsu.edu/commdis/. 

About the College:

The College of Health and Behavioral Sciences is home to challenging and exciting degree programs in the fields of allied health, communication sciences and disorders, health and human performance,  nursing, psychology and social work.  With 80 full-time faculty serving nearly 2700 undergraduate and graduate students, the departments offer programs that prepare students for careers in some of the fastest-growing occupations in the United States. Outstanding facilities, comprehensive and demanding curricula, and a reputation for innovation and excellence in teaching provide a framework for graduates to excel in their chosen field. In addition to discipline specific coursework, students have numerous opportunities to gain experience and knowledge through research projects, field trips, service-learning activities, teaching apprenticeships, internships, and student exchange.  Students develop skills and competencies that prepare them to be practitioners, scientists, health care providers, educators, managers, and policy makers destined for key roles in the health and behavioral sciences.