Administrative Assistant, Electrical Engineering and Computer Science Department

Job Description

About Embry-Riddle Aeronautical University:

Embry-Riddle Aeronautical University is an independent, culturally diverse institution providing quality education and research in aviation, aerospace, engineering, and other related fields with residential campuses located in Daytona Beach, Florida and Prescott, Arizona. The University's Worldwide campus provides educational opportunities online and at approximately 130 locations throughout the United States, Asia, Europe, and Central/South America.

As the largest and most comprehensive aviation and aerospace-focused university in the world, Embry-Riddle is a unique institution. Over the past 90 years, the University has evolved with industry to break new ground and produce top-level graduates who serve the ever-changing needs of aviation and aerospace and other STEM-related disciplines. Embry-Riddle offers programs in seven primary fields of study including: Applied Science; Aviation; Business; Computers and Technology; Engineering; Safety, Security, and Intelligence; and Space.

For Academic Year 2020-21, there were over 10,700 undergraduate, graduate, and doctoral students that attended the University's residential campuses and approximately 32,700 students in total enrolled with the University around the world.

The Opportunity:

The Department of Electrical Engineering and Computer Science at Embry-Riddle Aeronautical University in Daytona Beach, Florida invites applications for a full-time Administrative Assistant position. The position provides assistance to the department chair, associate chair, program coordinators, and faculty with operational, academic, financial, and communication administration. Prior experience working with university students, faculty, staff, and administration is strongly desired.

Responsibilities include:

• Operational administrative: manage and coordinate department chair schedule; schedule and arrange meetings for chair and other faculty; reserve rooms; support department activities (graduation, orientation, open houses); assist department guests, advisory board, and ABET evaluators visits; assist with organizing departmental events; assist chair, faculty, students, and departmental guests with travel arrangements and expense reporting; maintain files and records, process purchases, check requests, and reimbursements; assist with selection and procurement of merchandise and gifts; assist faculty with office needs; maintain department information boards; oversee student office assistants.
• Academic administrative: assist chair, associate chair, and program coordinators with academic administration; assist faculty with book orders and class materials; securely collect and distribute materials for evaluation, promotion, and tenure; schedule exit interviews; assist with data collection and analysis for program and course assessment and faculty evaluation; maintain course, book, and grade records; prepare PhD and GA contracts.
• Fiscal/financial: administration of multiple budgets, including procurement and receiving of equipment and supplies; transfer of funds; monitoring budget needs, expenses, and balances; preparation of budget reports.
• Communication: coordinate with the College of Engineering and IT regarding department website, digital signage, and other visibility opportunities; coordinate with university print services for program recruitment brochures, flyers, and other materials; maintain copy/print/fax facilities; assist faculty with IT/phone; communicate/coordinate with facilities, materials management, and other university departments.

Qualifications

Required Qualifications:

• Associate’s degree required; Bachelor’s degree preferred.
• Minimum of 1-3 years of related work experience.
• Experience in advising and interacting with students.
• Strong written and verbal communication skills.
• Knowledge of spreadsheets and Microsoft Office suite, and strong computer literacy.
• Experience using web-based communication applications such as Zoom and Microsoft Teams.

To be considered for the position, please include a resume and contact information for three professional references. Review of applications will begin immediately and will continue until a suitable candidate is identified.