Financial Aid Supervisor (BC)

Financial Aid Supervisor (BC)

Kern Community College District


Salary: $58,142.12 - $76,287.49 Annually

Job Type: Full Time

Job Number: FY22-23-00042

Location: Bakersfield, CA

Department: Financial Aid

Basic Function
Under general direction of the Director of Financial Aid & Scholarships or assigned Administrator, the Site Supervisor will oversee reconciliation and technology processes with the following major responsibilities: supervise, assign, review, and participate in the work of staff responsible for financial aid processes; maintain fund control records in accordance with funding level limitations; provide insight and leadership regarding various functions of compliance review, communications, systems review, and budget assessment; perform a variety of technical and complex financial aid duties including interviewing students and assisting in making determination regarding student financial aid and work study program eligibility and award levels; assist students in the interpretation of financial aid regulations and program policies.

Representative Duties
1. Supervise assigned staff including the assignment of duties and responsibilities; monitor and review work activities; identify training needs and develop and implement training plansas appropriate; evaluate the performance and participate in the screening and selection process of assigned staff.

2. Participate in the planning, development, and management of the budget; provide insight to leadership regarding various functions of compliance review, communications, systems review, and state and federal budget assessment.

3. Maintains knowledge of relevant and current State, federal, and district policies and regulations, and assures that office operations and personnel are in compliance.

4. Oversee grant programs on a campus; award, disburse and reconcile program funds based on established program guidelines; assure proper steps and analyses are performed and documented for each student.

5. Work with the Business Services and District Information Technology to ensure proper fund management and disbursement as well as accurate and timely exchange of information between school information systems.

6. Coordinate internal reconciliation efforts and report to reviewing entities such as auditors, program reviewers, CAL Grant, PELL, Loans and state funds.

7. Create and maintain financial aid recipient files; maintain financial aid records and prepare financial aid reports for various grant and loan disbursements; revise budgets and awards as necessary to prevent overspending of awards.

8. Plan and schedule staff to assure coverage in accordance with applicable regulations and efficient use of personnel.

9. Prepare detailed reports as required; develop and generate statistical data and reports related to various programs supervised.

10. Perform the most technical and complex tasks of the work unit; may perform intake and registration tasks.

11. Attend and participate in professional group meetings; maintain awareness of trends and developments in the field of financial aid; incorporate new developments as appropriate.

12. Perform related duties as assigned

Minimum Qualifications
Any combination equivalent to: A Bachelor's degree from an accredited college or university with major course work in Business or other related field AND three (3) years of related experience.

OR Associate degree from an accredited college/university and five (5) years of related experience. Two years of demonstrated experience providing lead direction to lower level staff.

Knowledge and Abilities
Knowledge of:

• Federal and State rules and regulations pertaining to the financial aid application process and eligibility.
  
• Various financial aid programs and related regulations.
  
• Principles of supervision, training, and performance evaluation.
  
• Basic principles and practices of budget preparation and administration.
  
• Principles and procedures of record keeping.
  
• Principles of business letter writing and basic report preparation.
  
• Office procedures, methods, and equipment including computers and applicable software applications.
  
• Pertinent federal, state, and local laws, codes, and regulations.
  
  Ability To:
  
• Interpret, apply, and ensure compliance with applicable federal and state rules and regulations.
  
• Explain complex regulations and requirements of various financial aid programs.
  
• Maintain a satisfactory level of progress toward the Professional Development requirement for the purpose of training staff and high school counselors.
  
• Train, supervise, and evaluate personnel.
  
• Exercise leadership and maintain good working relationships with faculty, students, and staff.
  
• Effectively communicate orally and in writing.
  
• Oversee the preparation and presentation of workshops.
  
• Establish and maintain cooperative and effective working relationships with others.
  
• Effectively work within a system of participatory governance.
  
• Facilitate change in a productive and positive manner.
  
• Foster teamwork and to establish consensus.
  
• Demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, and ethnic backgrounds of students and personnel, including those with physical or learning disabilities.
  
  SALARY RANGE$58,142.12 - $ 76,287.49annuallyMaximum Entry Level Salary: $ 61,085.56 annually
  SPECIAL INSTRUCTIONSFirst Review of Applications: Complete application packets will be accepted until the position is filled; but those received by September 12, 2022 are assured consideration. The College reserves the right to extend time limits or reinitiate the recruitment/selection process at any point.
  
  Completed application packet must include:
  

• Completed Online Application for Employment form
• Current resume
• Letter of interest (Cover Letter)
• Copy of legible transcripts, if applicable
• List of five (5) professional references - Listed on application form

It is the applicant's responsibility to redact (or remove) any personal information from all documents prior to uploading. This includes Social Security Numbers, Date of Birth, and any photos of the applicant.

Foreign Degree: Applicants with foreign degrees from colleges or universities outside of the United States must have their coursework evaluated by a professional association that is a member of the National Association of Credential Evaluation Services (NACES) or Academic Credentials Evaluation Institute, INC. (ACEI). A copy of the evaluation must be submitted with your on-line application.

Applicants who require reasonable accommodation to participate in the selection process should contact Human Resources to make the necessary arrangements. EEO Plan 2021-2024

Note: The District is strongly committed to achieving staff diversity and the principles of equal employment opportunity. The District encourages a diverse pool of applicants and does not discriminate on the basis of national origin, religion, age, gender, gender identity, gender expression, race or ethnicity, color, medical condition, genetic information, ancestry, sexual orientation, marital status, physical or mental disability, pregnancy, or because he/she is perceived to have one or more of the foregoing characteristics, or based on association with a person or group with one or more of these actual or perceived characteristics or any other characteristic protected by federal, state or local law, in any of its policies, procedures or practices. Discrimination Free Work Environment

The District does not provide sponsorship for authorization to work in the United States. Work authorization should be established at the time of application submission.




All applicants must apply online at https://www.schooljobs.com/careers/kccd/jobs/3698570/financial-aid-supervisor-bc. Emails will not be accepted.




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