Administrative Associate

Position Information

Position Information

Vacancy Number: S-00933 Position Title: Administrative Associate Classification Title: Administrative Associate Department: Theatre Operations Employment Type: Full-Time Duties and Responsibilities:
The department of Communication and Theatre is seeking an Administrative Associate. The overall job functions are to support the mission of the department, the mission of the College and the mission of Auburn University at Montgomery.

For each of the four Theatre productions each academic year the Administrative Associate will:

• Procure royalties, order scripts, attend production meetings, announce auditions, craft publicity artwork including designing and printing posters, announce performances, design and print theatre playbill, design and print tickets, attend at least one dress rehearsal and all performances, complete daily ticket and concession sales paperwork, audit production/cashier paperwork, production bookkeeping, process donations
• Coordinate front of house operations to include reservations, ticket office and sales, greeting patrons, operating concession, assisting with event planning and opening night reception, curtain speech, working with student stage management team and ushers, and helping to facilitate emergency plan/evacuation/medical/other
• Budget and reconcile the annual theatre season
• Maintain audition list and patron list, audience development, social networking; Maintain theatre production archives
• Maintain theatre Inventory and area specific Supplies, Purchasing, coordinate area specific Shipping and Receiving
• Assist with student organization: Theatre AUM Guild ( TAG )
• Maintain theatre program memberships in professional organizations
• Assist with theatre recruiting fairs
• Arrange Theatre Guest Artist Details
• Coordinate and Process Team Travel
• Assist with assessments
• Process Hiring, Timesheets, and Scheduling for Student Assistants and Peer Mentors
• Attend department meetings, university/college staff meetings, and campus training sessions

Knowledge, Skills, and Abilities:

• Theatre skills such as scenery, electrics, costumes, properties and sound
• Knowledge of word processing software and the ability to operate standard PC/PC software applications
• Knowledge of Excel and other spreadsheet software
• Knowledge of applicable university policies and procedures
• Knowledge of general office procedures and professional office behavior
• Knowledge of assigned department forms, rules, etc.
• Interpersonal skills and cultural competence
• Oral and written communication skills
• Analytical skills
• Ability to review materials and identify discrepancies or mistakes (i.e., proofreading)
• Ability to perform basic mathematical computations
• Ability to respond to several demands at one time
• Ability to prioritize assignments
• Ability to coordinate the work of others

Minimum Qualifications:
High school diploma or equivalent and two (2) years clerical/administrative experience. Additional relevant education may be substituted for experience requirement.

The successful candidate will provide administrative support for Theatre Operations and must be available some evenings and some weekends during scheduled theatre productions and recruiting fairs. Job Open Date: 08/26/2022 This posting will remain open until closed: Yes Job Close Date: Salary Band: 103 Special Instructions to Applicants:
Auburn University at Montgomery reserves the right once interviewing has begun to stop accepting applications. About the University/College
Located in Alabama’s vibrant state capital, Auburn University at Montgomery is a fast-growing university on the rise. Don’t just take our word for it: The Princeton Review rates us as one of the best colleges in the Southeast, while U.S. News & World Report recently ranked us No. 22 among regional universities in the South for the quality of undergraduate teaching and 38th among all public institutions in the region.

Auburn University at Montgomery is an equal opportunity employer committed to excellence through diversity; therefore, we encourage applications from historically underrepresented groups, veterans, and individuals with disabilities. Additionally, the safety and security of our campus community is a top priority. All employees at AUM are considered to be Responsible Employees and have the duty to immediately report information that has the potential to adversely impact safety or wellness on our campus.

Auburn University at Montgomery is committed to keeping its campus community safe and will follow applicable local, state and federal guidelines and regulations regarding COVID -19 policies and protocols. Quick Link https://www.jobs.aum.edu/postings/5655 Position Profile Link Applicant Documents
Required Documents

1. Resume
2. Cover Letter
3. Professional Reference Sheet

Optional Documents Posting Specific Questions

Required fields are indicated with an asterisk (*).