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Assistant Registrar of Graduate and Summer Programs

Gettysburg College
Gettysburg, Pennsylvania
Salary is commensurate with experience and complimented by an excellent benefits package.
Posted Date
Aug 26, 2022

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Position Type
Administrative, Student Affairs, Admissions, Enrollment, Retention & Registrar
Employment Level
Employment Type
Full Time
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Gettysburg College, in historic Gettysburg, Pennsylvania, is seeking a dynamic and self-motivated individual who has extensive experience as an administrator in higher education to serve in this 12 month, full-time position as Assistant Registrar of Graduate and Summer Programs. Gettysburg College is a highly selective, residential undergraduate liberal arts college, which enrolls approximately 2,500 students.  The College recently added a Master’s of Arts in American History Degree that will begin Fall 2022.  This position reports to the Registrar, with the Office of the Registrar being part of the Provost Division.




The primary responsibility of the Assistant Registrar is to support the Office of the Registrar by leading the efforts to enhance the newly approved MA in American History, and expand the Summer Course program.




Responsibilities include:


  • Point of contact for the Master of Arts in American History program and Summer Online programs
  • Office of the Registrar Liaison to the Gilder Lehrman Institute (GLI)
  • Maintain and revise Office of the Registrar procedures pertaining to graduate programs and summer online programs
  • Answers questions via the telephone, email or office walk-ins from students, parents, faculty and staff on matters of College and office policies and procedures relating to the Office of the Registrar
  • In collaboration with GLI, establish the academic calendar and course schedules
  • In collaboration with APPC and the Provost’s Office, establish the summer online course schedules
  • Assist the Registrar with course enrollment for graduate and summer programs, including the setup for enrollment appointment times
  • Manages student registration functions including pre-registration, registration and add/drop
  • Records and verifies final course grades and grade changes for graduate and summer programs
  • Evaluates and awards transfer credit for graduate level course credits
  • Responsible for advising GLI students in regards to degree audit and degree completion
  • Works with faculty and staff to ensure compliance with FERPA
  • Responsible for reporting graduate program and summer program enrollment information; both internal and external reporting obligations



In keeping with its strategic focus, Gettysburg College is interested in candidates who have a demonstrated commitment to contributing to an inclusive, equitable and diverse campus community. Information about the College’s commitment to diversity, equity, and inclusion is available from the Office of Inclusion and Diversity. Successful candidates will have experience working with campus partners to integrate their position’s primary responsibilities with creating a campus environment in which underrepresented students will thrive. This includes an interest and desire to work with students through a variety of initiatives, including, but not limited to, student advising and counseling, supporting student clubs/organizations, program planning, and assessment.


A Bachelor’s Degree is required, with a Master’s degree in Higher Education, Student Affairs Administration, or a related field preferred.  A minimum of three years of relevant experience working with student records in higher education is required.  Qualified candidates will possess excellent record keeping and communication skills both written and oral as well as organizational skills.  




The Assistant Registrar of Graduate and Summer Programs is 12-month, full-time administrative appointment.  Salary is commensurate with experience and is complemented by an excellent benefits package. 




Please visit our website to submit application materials (cover letter, resume and contact information for three professional references) through our on-line system:




Application materials received by September 16, 2022 will receive full consideration. Position will remain open until filled. Gettysburg College is committed to creating a more diverse community. As part of that process, the College encourages candidates from historically underrepresented groups to apply.




Gettysburg College, an equal opportunity employer, complies with all applicable federal, state, local laws and regulations regarding nondiscrimination. All qualified applicants will receive consideration for employment and admission. The College prohibits discrimination and harassment, and provides equal opportunity without regard to race, ethnicity, color, religion, national origin, disability, veteran status, marital/familial status, possession of a General Education Development Certificate (GED) as compared to a high school diploma, sexual orientation, gender identity, gender expression, sex, age, or genetic information in all aspects of employment, educational programs, activities, and admissions. Pursuant to Title IX of the Education Amendment of 1972, Gettysburg College prohibits discrimination on the basis of sex (i.e., which includes but is not limited to the prohibition of sexual misconduct and relationship violence, including sexual assault and harassment) in all of its educational programs and activities.


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