Executive Assistant for Advancement - School of Medicine

Job Description

Support the School of Medicine’s fundraising team as the Assistant to the Executive Director of Advancement.

This team member will manage scheduling and high-level relationship management for the Executive Director of Advancement for the School of Medicine, using excellent judgment and understanding along with discretion and confidentiality as required. The Executive Assistant will also manage key projects, event coordination, donor activities and priorities to ensure goals and strategies are met in support of the School of Medicine Advancement Team.

This team member will also:

• Review and assist with verification of performance metrics, gift proposals, as well as the compilation of fundraising reports for the School of Medicine Advancement Team
• Provide staff support for a variety of external and internal events including, but not limited to, donor recognition and fundraising activities;
• Assist with the communication and/or scheduling of appointments—via correspondence, digital or phone as needed with key constituents;
• Review/verify information on departmental income and expense statements to ensure accuracy using knowledge of University accounting procedures;
• Lead coordination of vouchers, requisitions and documents as needed for the Executive Director;
• Gather, organize and summarize information requested by the Executive Director in order to provide accurate data/information necessary for meetings/conferences using research techniques;
• Compile timesheets/absence summaries and record information in Peoplesoft, as well as processing monthly charges as needed for the Executive Director
• Coordinate and participate as needed in team meetings and retreats
• Develop systems and processes for Executive Director and team to reflect modernization and innovation of current and future programs;
• Create documents and presentations including some writing, editing and graphics as needed, particularly using PowerPoint and other tools;
• Perform other duties as assigned.

Salary

Compensation starting at $20.00 an hour

Grade: GGS 8

University Title: Executive Assistant

Internal applicants can determine their university title by accessing the Talent Profile tile in myHR.

Shift

Monday thru Friday, 8 am – 5 pm

Minimum Qualifications

Bachelor's degree or an equivalent combination of education and experience and at least 3 years of experience from which comparable knowledge and skills can be acquired is necessary.

Preferred Qualifications

Experience in business administration, personnel administration, or higher education administration is necessary. Proficient use of Microsoft Excel, Word, Outlook and Access; familiarity with PeopleSoft and Advance is preferred.

Other Information

Our benefits:

As one of Missouri’s largest employers, MU staff members enjoy exceptionally competitive health, PTO and retirement plans. A few highlights:

• Health Insurance - Three plans to choose from, including our Custom Network Plan; a cost-effective insurance option that utilizes our extensive network of MU-affiliated hospitals, clinics and pharmacies.
• HSA - UM provides between $400 - $1200 in contributions to health savings accounts, depending on plans and dependents
• Dental - 100% coverage for preventative care, with no restrictions on network or non-network providers
• Vision - $0 copays on frames and contact lenses along with a $140 allowance, and a $10 copay on yearly eye exams.
• Retirement - UM will match 100% of up to 8% of eligible pay contributed to a 457(b), with a three-year vesting period on University contributions.
• Tuition Assistance - Up to 75% of tuition and supplemental fees waived for employees, and 50% waived for spouses and dependents
• Time Off - Separate vacation, sick leave, and personal day accrual, as well as nine paid national holidays.
• Winter Break - The university observes a paid holiday for the period between Christmas Day and New Year’s Day.
• Business Casual Dress - Enjoy the freedom and flexibility to choose what to wear to work each day based on your schedule

About Mizzou:
Founded in 1839, the University of Missouri is the oldest public university west of the Mississippi River. MU provides all the benefits of two universities in one: It is a major land-grant institution with a statewide mission of service to citizens, as well as Missouri's largest public research university. Considered one of the nation's top-tier institutions, Mizzou is one of only 34 public universities, and the only public institution in Missouri, to be selected for membership in the prestigious Association of American Universities.

Mizzou Advancement emphasizes talent acquisition and professional development in service to our overall mission of enhancing private support of the University of Missouri. As a result, the division continues to attract top talent from around the country. Comprising 180 staff members with a presence across the United States and around the world, Mizzou Advancement announced the $1.3 billion Mizzou: Our Time to Lead campaign in October 2015. At its conclusion in 2020, it was the most successful philanthropic campaign in the University's history, at over $1.4 billion.

Columbia Missouri Information

Columbia, Mo., is known as an ideal college town, combining small-town comforts, community spirit and low cost of living with big-city culture, activities and resources. Home to nationally renowned public schools and other colleges and educational centers, Columbia is packed with restaurants and entertainment venues and hosts more than a dozen annual cultural festivals.

Benefit Eligibility

This position is eligible for University benefits. The University offers a comprehensive benefits package, including medical, dental and vision plans, retirement, paid time off, and educational fee discounts. For additional information on University benefits, please visit the Faculty & Staff Benefits website at http://www.umsystem.edu/totalrewards/benefits

Diversity Commitment

The University of Missouri is fully committed to achieving the goal of a diverse and inclusive academic community of faculty, staff and students. We seek individuals who are committed to this goal and our core campus values of respect, responsibility, discovery and excellence.

Equal Employment Opportunity

Equal Opportunity is and shall be provided for all employees and applicants for employment on the basis of their demonstrated ability and competence without unlawful discrimination on the basis of their race, color, national origin, ancestry, religion, sex, pregnancy, sexual orientation, gender identity, gender expression, age, disability, protected veteran status, or any other status protected by applicable state or federal law. This policy shall not be interpreted in such a manner as to violate the legal rights of religious organizations or the recruiting rights of military organizations associated with the Armed Forces or the Department of Homeland Security of the United States of America. For more information, call the Director of Employee and Labor Relations at 573-884-2577 .

To request ADA accommodations, please call the Director of Accessibility and ADA at 573-884-7278.

EEO IS THE LAW

To read more about Equal Employment Opportunity (EEO) please use the following links:

• EEO is the Law English Version
• EEO is the Law Spanish Version
• EEO is the Law Chinese Version

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