The Manager of Art Gallery Operations is responsible for
facilitating daily procedures of The Art Galleries at TCU by
assisting the Gallery Director to implement gallery and educational
activities; devising and implementing marketing and promotional
materials; maintaining archives; and providing administrative
Duties & Essential Job Functions:
1. Coordinates all activities and events for the Art Galleries
TCU in consultation with Gallery Director/Curator; interpreting and
communicating policies; providing information and procedures for
facility use; responding to requests and answering questions from
TCU students, faculty and staff, and the public.
2. Prepares facilities for exhibitions and events by coordinating
changes or repairs to building and gallery venue with appropriate
departments, artists, and outside vendors; supervising the
installation, maintenance, and removal of exhibits; coordinating
shipping, receiving and insurance.
3. Documents all programming by the Art Galleries at TCU including
photographing, producing video and audio recordings of lectures,
gallery tours, and other activities occurring in conjunction with
exhibitions; promoting all programming through social media
platforms and other digital assets; where necessary, functioning as
draft designer, copy editor, and schedule manager of gallery
brochures and catalogue design.
4. Communicates regularly with the College of Fine Arts Marketing
& Communications Coordinator to manage marketing and publicity
by drafting and distributing press releases and reminders of events
through print and digital means; communicating with the local,
national and international art media to increase gallery
5. Managing digital mailing and professional contact lists;
collaborating with Gallery Director/Curator to identify and
implement strategies and programs to increase audiences and enhance
participation in the gallery programs.
6. Assists Gallery Director/Curator in the administration of
exhibitions, including artist liaison (booking travel and
accommodation, and preparing contracts and payments for visiting
artists) and maintaining records for all works on exhibition
(checklists, loan forms and condition reports).
7. Maintains facilities by coordinating with the appropriate
departments for scheduling routine maintenance and minor to major
renovations; designing layout of space, considering factors of
lighting, location, and size; recommending purchases for the Art
Galleries at TCU; inventorying and monitoring storage areas.
8. Maintains safe environment by maintaining locked/unlocked doors
at assigned times; controlling access to keys and combination codes
for venues and facilities; monitoring and changing keys and codes
to secured areas as needed. Maintains safe environment by managing
safety protocols (COVID-19) and risk-assessing large projects as
9. Monitors expenses by gathering and reporting budget information;
monitoring invoices and purchase orders, scheduling and reconciling
expenditures, providing reports for management.
10. Manages public relations by greeting visitors and guests;
providing information and assistance regarding gallery functions;
providing general information about events on campus; acting as a
liaison with faculty, students, and artists, other galleries and
institutions; providing a positive impression of TCU.
11. Accomplishes staff results by interviewing and hiring new
attendants, training, prioritizing, scheduling and assigning work;
monitoring work results; managing the schedules of work study
gallery attendants and graduate gallery assistants; processing pay
and maintaining records.
12. Performs other related duties as assigned.
Required Education & Experience
• Bachelor’s degree in Studio Art, Art History, or related
field of study.
• 1 year experience in an environment providing gallery and
educational program development, including marketing of gallery
Preferred Education & Experience:
• Master’s degree in Studio Art, Art History, or related field
• 2 years’ experience in an environment providing gallery and
educational program development, including marketing of gallery
• Skill in Adobe Creative Suite software (Photoshop, Lightroom,
• Skills in the use of power tools.
Required Licensure/Certification/Specialized Training:
Preferred Licensure, Certification, and/or Specialized
• Valid Texas Driver’s License.
• Must be insurable under the university motor vehicle
Knowledge, Skills & Abilities:
• Knowledge of basic exhibition installation and standard
• Knowledge of basic research techniques.
• Knowledge of basic accounting processes.
• Knowledge of basic bookkeeping and record keeping
• Skill in Microsoft Windows navigation.
• Skill in some or all components of Microsoft Office.
• Skill in some or all components of Adobe Creative Suite software
(Photoshop, Lightroom, Premiere, Illustrator)
• Skill in customer relations.
• Ability to manage multiple projects and meet deadlines.
• Ability to clearly communicate information.
• Ability to draft grammatically correct correspondence.
• Ability to assume administrative tasks and make independent
decisions regarding daily activities.
• Ability to schedule, plan and coordinate events.
TCU Core Competencies:
Physical Requirements (With or Without
• Manual dexterity for typing, writing, standing and reaching,
flexibility, body movement for bending, crouching, walking,
kneeling and prolonged sitting.
• Working at height on ladders to adjust lighting and install art
• Visual acuity to read information from computer screens, forms
and other printed materials and information.
• Able to speak (enunciate) clearly in conversation and general
• Hearing ability for verbal communication/conversation/responses
via telephone, telephone systems, and face-to-face
• Lifting and moving objects and equipment up to 30lbs.
• Work is generally indoors and a combination of active and
sedentary. The role involves moving between two gallery spaces on
campus, including carrying/moving equipment.
• This role is an on-campus, in-person position.
• Work is subject to schedule changes and/or variable work
• There are no harmful environmental conditions present for this
• The noise level in this work environment is usually
As an AA/EEO employer, TCU recruits, hires, and promotes
qualified persons in all job classifications without regard to age,
race, color, religion, sex, sexual orientation, gender, gender
identity, gender expression, national origin, ethnic origin,
disability, genetic information, covered veteran status, or any
other basis protected by law.
August 24, 2022 Central Daylight Time