Degree Audit and Transfer Credit Specialist
- Employer
- Lewis and Clark College
- Location
- Oregon, United States
- Salary
- Salary Not Specified
- Date posted
- Aug 23, 2022
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Working at Lewis & Clark College
The campus is located on 137 acres of beautifully landscaped grounds in Portland’s southwest hills. Our strong commitment to sustainability is reinforced through recycling programs, energy conservation, alternative transportation options, and farm to fork initiatives. For benefit-eligible positions, we offer a competitive benefits package that includes options for health, dental, vision, tuition, life insurance, retirement and more.
Lewis & Clark College is committed to achieving a diverse workforce. Candidates from diverse backgrounds are encouraged to apply. All qualified applicants will receive consideration for employment without regard to status as a protected veteran or a qualified individual with a disability, or other protected status, such as race, religion, color, national origin, sex, gender identity, sexual orientation, marital status or age.
Job Summary
Evaluate the transfer of undergraduate credits toward the bachelor’s degree, facilitate the development of articulation policies for transfer courses, and prescreen potential transfer courses for continuing students. Work with all aspects of degree auditing and processes associated with students' progress towards graduation. Communicate requirements to students, review degree applications for all graduating students, set up students' degree programs in the degree audit module and enter exceptions and waivers. Serve as School Certifying Officials for veterans for the CAS.
This position is represented by the Lewis & Clark College Support Staff Association Local 4912 of the American Federation of LCCSSA Collective Bargaining Agreement.
The current LCCSSA Bargaining Agreement can be found here: https://www.lclark.edu/unions/lccssa/
Application Requirements:
Degree Audit Support (35%)
Please upload your cover letter on the My Experience screen in the resume section.
Lewis & Clark College adheres to a nondiscriminatory policy with respect to educational programs, activities, employment, and admission. We do not discriminate on the basis of actual or perceived race, color, sex, religion, age, marital status, national origin, the presence of any physical or sensory disability, veteran status, sexual orientation, gender identity, gender expression, or any other basis prohibited by applicable federal, state, and local laws. The Associate Vice President of Human Resources has been designated to handle inquiries regarding employment- and disability-related non-discrimination policies. Title IX inquiries may be directed to the Title IX coordinator or deputy Title IX coordinators
( https://www.lclark.edu/about/title_ix_compliance ).
Reasonable Accommodation
Federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job or to perform your job. Examples of reasonable accommodation include making a change to the application process or work procedures, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.
Background Check
Lewis & Clark College will conduct a background check on the finalist, which will include a criminal record check. If a conviction is discovered, a determination will be made whether the conviction is related to the position for which the individual is applying or would present safety or security risks before an employment decision is made. A criminal conviction does not necessarily automatically bar an applicant from employment.
Eligibility to Work
In order to comply with US Homeland Security Department regulations, all employees must complete an I-9 form in Workday prior to or no later than the first day of work and bring originals (no photocopies) of their supporting documentation to Human Resources no later than the 3rd business day of employment. Failure to have a completed I-9 form on file with the College will result in immediate termination of employment.
Working at Lewis & Clark College
The campus is located on 137 acres of beautifully landscaped grounds in Portland’s southwest hills. Our strong commitment to sustainability is reinforced through recycling programs, energy conservation, alternative transportation options, and farm to fork initiatives. For benefit-eligible positions, we offer a competitive benefits package that includes options for health, dental, vision, tuition, life insurance, retirement and more.
Lewis & Clark College is committed to achieving a diverse workforce. Candidates from diverse backgrounds are encouraged to apply. All qualified applicants will receive consideration for employment without regard to status as a protected veteran or a qualified individual with a disability, or other protected status, such as race, religion, color, national origin, sex, gender identity, sexual orientation, marital status or age.
Job Summary
Evaluate the transfer of undergraduate credits toward the bachelor’s degree, facilitate the development of articulation policies for transfer courses, and prescreen potential transfer courses for continuing students. Work with all aspects of degree auditing and processes associated with students' progress towards graduation. Communicate requirements to students, review degree applications for all graduating students, set up students' degree programs in the degree audit module and enter exceptions and waivers. Serve as School Certifying Officials for veterans for the CAS.
This position is represented by the Lewis & Clark College Support Staff Association Local 4912 of the American Federation of LCCSSA Collective Bargaining Agreement.
The current LCCSSA Bargaining Agreement can be found here: https://www.lclark.edu/unions/lccssa/
Application Requirements:
- Resume
- Cover Letter
- Diversity Statement - The Diversity Statement should
outline your experiences with diversity, equity, and inclusion.
Those experiences can include, but are not limited to, the
following: lived experience as a member of an underrepresented
group; experience living and meaningfully interacting with
individuals with a variety of identities; and professional
development or other training in diversity, equity, and inclusion.
If your experiences are different from those listed and you have a
commitment to diversity, equity, and inclusion, please explain how
you will manifest that commitment in this position.
Degree Audit Support (35%)
- Review student progress toward graduation and notify students
of degree requirements and any deficiencies within their
requirements.
- Communicate academic policy as it pertains to graduation
requirements and provide options for completing requirements.
- Perform a final evaluation of all student degrees to ensure
that degree requirements are met and coordinate diploma printing
and distribution process.
- Manage all aspects of degree audit in the college's database
(Colleague).
- Set up student degree programs and enter all necessary
exceptions, waivers, and program changes.
- Evaluate transfer credits for all students based on college
policy and students’ academic status.
- Record completed transfer credit and coordinate course
substitution process with academic departments as needed.
- Communicate transfer credit information and academic policy to
new and continuing students.
- Maintain a database of transfer credit guidelines,
equivalencies, and academic policies and procedures.
- Communicate and implement all academic policy as it relates to
degree requirements of undergraduate students.
- Register students, record final grades, and apply courses to
general education requirements as appropriate.
- Facilitate Non-LC Study Abroad application process with the
Overseas office and provide the required documentation to third
party study abroad programs.
- Record coursework upon return and apply to degree as
necessary.
- Update the State Approving Agency of any changes in programs,
policies, and/or procedures in order to maintain status as V.A.
eligible institution.
- Explain the nuances of college policies to aid students in the
articulation of their appeals.
- Assemble required documentation, request additional
documentation as necessary, provide additional academic information
if applicable, and upload materials to the Petitions
Committee.
- Review LC transcripts and any potential transfer credit to
determine remaining degree requirements and time to
completion.
- Provide customer service and back-up for the front counter and
phone lines, assist with registration, transcript requests, and
provide office coverage as necessary.
- Bachelor's degree, or an equivalent combination of education
and relevant training/experience.
- 3 years experience in a Registrar’s office or closely related
office; knowledge of and experience with the application of
academic records policies and procedures.
- Excellent analytical skills and broad scope of independent
judgement and decision making related to regulatory and policy
guidelines.
- Ability to work independently and coordinate multiple and
varied projects at one time.
- Effective time management ability and attention to
detail.
- Superior written, verbal, and interpersonal communication
skills.
- Discretion, personal integrity, and superior ethics. This
position deals extensively with confidential and sensitive
information. Violation of these confidences could result in
financial sanctions for the College and dismissal for the
employee
- PC computer experience and MS Office suite skills, particularly
Excel.
- Ability to successfully complete Veteran’s Certifying Official
training within six months of employment.
- Proficiency with integrated educational software system such as
Colleague or Banner.
- Experience with Informer reporting software.
- LCCSSA Grade 16 ($ 28.84 /hr)
- Benefits Eligible: Yes
- Full time
- 37.5 hours per week
Please upload your cover letter on the My Experience screen in the resume section.
Lewis & Clark College adheres to a nondiscriminatory policy with respect to educational programs, activities, employment, and admission. We do not discriminate on the basis of actual or perceived race, color, sex, religion, age, marital status, national origin, the presence of any physical or sensory disability, veteran status, sexual orientation, gender identity, gender expression, or any other basis prohibited by applicable federal, state, and local laws. The Associate Vice President of Human Resources has been designated to handle inquiries regarding employment- and disability-related non-discrimination policies. Title IX inquiries may be directed to the Title IX coordinator or deputy Title IX coordinators
( https://www.lclark.edu/about/title_ix_compliance ).
Reasonable Accommodation
Federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job or to perform your job. Examples of reasonable accommodation include making a change to the application process or work procedures, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.
Background Check
Lewis & Clark College will conduct a background check on the finalist, which will include a criminal record check. If a conviction is discovered, a determination will be made whether the conviction is related to the position for which the individual is applying or would present safety or security risks before an employment decision is made. A criminal conviction does not necessarily automatically bar an applicant from employment.
Eligibility to Work
In order to comply with US Homeland Security Department regulations, all employees must complete an I-9 form in Workday prior to or no later than the first day of work and bring originals (no photocopies) of their supporting documentation to Human Resources no later than the 3rd business day of employment. Failure to have a completed I-9 form on file with the College will result in immediate termination of employment.
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