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Department Administrator

Virginia Commonwealth University
Virginia, United States
Salary Not Specified
Posted date
Aug 20, 2021

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Position Type
Faculty Positions, Business & Management, Business Administration, Management, Administrative, Business & Administrative Affairs, Business & Administrative Support, Financial Affairs, Human Resources Administration
Employment Type
Full Time
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Position Information

University Code 19911 University Title Administrator 1, General Administration University Job Family General Administration ORP Eligible Yes For more information on ORP, visit: Retirement Plans
Recruitment Pool All Applicants Recruitment Type Multi Title Scope of Search Regional Working Title Department Administrator Position Number 568110 Is this employee on a H1B Visa? Position Type Staff Job Status Full-Time FLSA Indicator Exempt Employee Group University Employee Department Office Of Health Innovation Organizational Overview

At VCU, we Make it Real through learning, research, creativity, service and discovery — the hallmarks of the VCU experience. A premier, urban, public research university nationally recognized as one of the best employers for diversity, VCU is a great place to work. It’s a place of opportunity, where your success is supported and your career can thrive. VCU offers employees a generous leave package, career paths for advancement, competitive pay, and an opportunity to do mission-driven work.

Position Primary Purpose and General Responsibilities
The Administrator is responsible for managing and monitoring the fiscal, human resource, facilities and space, sponsored programs, ARMICS (Agency Risk Management & Inventory Control Standards), and administrative aspects of the Office of Health Equity. This position will also provide programmatic support through event logistics and communications.

The Department Administrator’s responsibilities include:
1. Demonstrates a commitment to risk assessment for accuracy of data and internal controls

2. Monitors and review department operating budget

3. Provides Human Resource Management support for Department

4. Assists with department’s Program planning and implementation

5. Supports the Medicaid Administrative Claiming process

6. Supports the submission and ongoing review/reporting for grants and contracts Minimum Hiring Standards
– Bachelor’s degree in Business or Health Administration (or equivalent work experience)

– Grant administration experience and accounting/fiscal experience

– Strong organizational, leadership, personnel management, and communication skills

– Proficient in the use of personal computers for word processing, data presentation, and communications and have the ability to learn specialized databases such as RAMS - SPOT

– Demonstrated ability to set priorities and work with minimal supervision on multiple projects

– Demonstrated ability to work collaboratively and cooperatively in a large and complex organization and in a diverse work environment

– Extensive knowledge of financial management, fundamental accounting principles and practices, and fund accounting

– Demonstrated ability to monitor the use of multiple fund sources and experience managing/reconciling financial transactions in a timely manner

– Experience in budget development, budget management, and position control

– Familiarity with Research Administration and knowledge of grant funding policies and procedures and applicable local, state, federal, and university regulations

– Ability to analyze budgetary line items for compliance with budget guidelines

– Experience in Personnel Administration management

– Ability to provide detailed year-end projections and to assist in monitoring all year-end revenue and expenditure activities

– Maintain testing requirements for Banner Finance, VCU Fiscal Administrator and Personnel Administrator, and Office of Research Certificate Program for VCU Sponsored Program Administration

– Demonstrated experience working in and fostering a diverse faculty, staff, and student environment, or commitment to do so as an employee at VCU Preferred Hiring Standards
– Master’s degree in business or health administration

– Knowledge of Financial Management and Human Resource Management skills

– Familiarity with the Banner Finance and Human Resource systems or other higher education enterprise resource package(s)

– Experience in a state agency or higher education institution

– Experience working in or with an academic health center or health system Required Licenses/ Certifications Anticipated Hiring Range Commensurate with experience and qualifications Application Process/Additional Information Campus MCV Campus Hours/Week 40 hrs/week Normal Work Days/Hours Monday-Friday/8:00 a.m. - 5:00 p.m. Job Open Date 08/20/2021 Posting will close on or before Open Until Filled Yes Job Category Is this a restricted position? No Is this position eligible to participate in alternative work arrangements? No Sensitive Position No Resource Critical Yes Quick Link Posting Specific Questions

Required fields are indicated with an asterisk (*).

Optional & Required Documents
Required Documents
  1. Resume
Optional Documents
  1. Cover Letter/Letter of Application
  2. Other Document

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