Events Management Coordinator

Events Management Coordinator

The George Mason University Schar School of Policy and Government, invites applications for the position of Events Management Coordinator. George Mason University has a strong institutional commitment to the achievement of excellence and diversity among its faculty and staff, and strongly encourages candidates to apply who will enrich Mason’s academic and culturally inclusive environment.

About the Position:

The Events Management Coordinator will support the Schar School by providing administrative and logistic planning and execution for conferences, workshops, receptions, seminars, and other School events, both in-person and online. The Events Management Coordinator will ensure all Schar School events are presented and promoted in a polished and professional manner in line with best practices in events management to optimize participation and impact in terms of achieving Schar School goals.

Responsibilities:

• Coordinate and manage events sponsored by the Schar School. Serve as the primary point of contact for faculty, staff, directors, administrators, and Mason events management; Provide project management, logistic, and administrative services, including budgeting as needed for meetings, conferences, workshops, panels, receptions, seminars, and other School activities; Work with Schar School internal and external groups to fulfill event needs such as securing space, audiovisual needs, marketing, catering, transportation, facilities management, and more; When necessary, coordinate, facilitate and lead virtual events, webinars and meetings using video conferencing platforms such as Zoom and MS Teams. Possess advanced conversancy with such platforms for optimally professional-quality presentations and recordings. (For instance, understand how to organize meeting and webinar logistics such as seamlessly managing breakout rooms, facilitating Q&A, and preparing polished recordings); Responsible for managing event support and staffing; Coordinate with Schar School Marketing, Admissions, Development, and Alumni Affairs as needed to maximize event outreach potential; Coordinate with Marketing and Print Services to create promotional posters, flyers and other materials, including social media, for distribution virtually and in hard copy.

Required Qualifications:

• Bachelor’s degree or equivalent combination of relevant education and experience; Demonstrated experience in events management; Knowledge of scheduling and events management applications; Skilled in providing effective customer service and vendor management; Demonstrated skill in effective verbal, interpersonal, and written communication; Advanced skill use of Microsoft Office Suite (Word, Excel, Outlook and PowerPoint); Ability to be well-organized and detail oriented; multi-task; anticipate issues, prioritize tasks, meet deadlines, and adapt plans in a dynamic environment; Ability to identify and forecast operational needs and manage daily operations; Ability to communicate effectively with faculty, staff, and administrators across multiple disciplines and administrative offices; Ability to work well with co-workers and diverse faculty, visiting VIPs, and outside individuals and groups; Familiarity with MS Teams, Zoom, and other video conference platforms, and ability to organize, facilitate, and lead video conference meetings, webinars, and other events; and Occasional evening and weekend work will be required.

Preferred Qualifications:

• Enthusiasm for and interest in the mission of the School and the wider field of public affairs, government or policy; Knowledge of Mason event or other university applications and operational needs in a university academic building; Knowledge of university policies and procedures; and Familiarity with university scheduling applications (such as 25Live; calendar/scheduling) and events management.

For full consideration, applicants must apply at https://jobs.gmu.edu/postings/55013; complete and submit the online application; and upload a cover letter, resume, and a list of three professional references with contact information. For full consideration apply by September 10, 2022.

George Mason University is an equal opportunity/affirmative action employer, committed to promoting inclusion and equity in its community. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or veteran status, or any characteristic protected by law.