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Administrative Assistant – Endowments

Employer
University of Missouri
Location
Missouri, United States
Salary
Salary Not Specified
Posted Date
Aug 19, 2022

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Position Type
Administrative, Academic Affairs, Academic Administration, Business & Administrative Affairs, Business & Administrative Support, Other Business & Administrative Affairs, Development & Advancement
Employment Level
Administrative
Employment Type
Full Time
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Job Description

Join the Office of Advancement as an Administrative Assistant and help donors as they track and coordinate their planned giving and philanthropy to the University of Missouri.

This position will support both the Endowment Administrator and Planned Gift Administrator, and will interact with donors, alumni, faculty and staff by answering calls and questions via phone and email. Candidates should have strong written and verbal communication skills and a commitment to confidentiality of information.

The Administrative Assistant will provide support in these key areas:
  • Endowment processing: Upload perceptive content additions and updates for endowment files, manage the DocuSign process for endowment and other gift agreements, and handle endowment stewardee additions and changes in Advance.
  • Enter updates to our Fund Management database.
  • Assist with the annual endowment donor reporting process and internal endowment reporting to various campus units and staff.
  • Answer general endowment inquiries such as: looking up account balance information; assist with Fund Management database questions; check on endowment document status; pulling pdf copies of endowments from imaging software as needed.
  • Planned gift administrative support: assist with annual trust beneficiary reports, prepare and send correspondence at the direction of the Planned Gift Administrator, other support as needed.
  • General office support duties: field phone calls from donors, alumni and internal constituents; assist with mail merges and print projects; handle outgoing express mail; periodically act as a document courier to pick up and deliver documents across campus, including University Hall.
  • Other duties as assigned.
Salary

Compensation will start at $17.00

Grade: GGS 6

University Title: Office Support Assistant IV

Internal applicants can determine their university title by accessing the Talent Profile tile in myHR.

Shift

Work Hours: Monday – Friday 8-5

Minimum Qualifications

High school diploma or equivalent and at least 5 years of experience from which comparable knowledge and skills can be acquired is necessary

Preferred Qualifications
  • Demonstrate excellent written and verbal communication skills
  • Self-starter who works well independently and has excellent judgment and attention to detail
  • Maintain high level of confidentiality of materials and information
  • Proficient use of Microsoft Office applications: Outlook, Excel, Word, Teams, Access, as well as Zoom.
  • Actively demonstrate an attitude of willing service and teamwork
  • Ability to learn new technologies including Advance (alumni database), PeopleSoft (financial database), Perceptive Content (imaging software), DocuSign (signature software), Fund Management (internet-based gift fund database), Smartsheet (project management software).
Other Information

Our benefits:

As one of Missouri’s largest employers, MU staff members enjoy exceptionally competitive health, PTO and retirement plans. A few highlights:
  • Health Insurance -Three plans to choose from, including our Custom Network Plan; a cost-effective insurance option that utilizes our extensive network of MU-affiliated hospitals, clinics and pharmacies.
  • HSA - UM provides between $400 - $1200 in contributions to health savings accounts, depending on plans and dependents
  • Dental - 100% coverage for preventative care, with no restrictions on network or non-network providers
  • Vision - $0 copays on frames and contact lenses along with a $140 allowance, and a $10 copay on yearly eye exams.
  • Retirement - UM will match 100% of up to 8% of eligible pay contributed to a 457(b), with a three-year vesting period on University contributions.
  • Tuition Assistance - Up to 75% of tuition and supplemental fees waived for employees, and 50% waived for spouses and dependents
  • Time Off - Separate vacation, sick leave, and personal day accrual, as well as nine paid national holidays.
  • Winter Break - The university observes a paid holiday for the period between Christmas Day and New Year’s Day.
  • Business Casual Dress - Enjoy the freedom and flexibility to choose what to wear to work each day based on your schedule.
  • Flexible Work - UM provides employees alternatives to working regularly scheduled hours in the office or typical work location
MIZZOU INFORMATION:

Founded in 1839, the University of Missouri is the oldest public university west of the Mississippi River. MU provides all the benefits of two universities in one: It is a major land-grant institution with a statewide mission of service to citizens, as well as, Missouri's largest public research university. Considered one of the nation's top-tier institutions, Mizzou is one of only 34 public universities, and the only public institution in Missouri, to be selected for membership in the prestigious Association of American Universities.

Mizzou Advancement emphasizes talent acquisition and professional development in service to our overall mission of enhancing private support of the University of Missouri. As a result, the division continues to attract top talent from around the country. Comprising 180 staff members with a presence across the United States and around the world, Mizzou Advancement announced the $1.3 billion Mizzou: Our Time to Lead campaign in October 2015. At its conclusion in 2020, it was the most successful philanthropic campaign in the University's history, at over $1.4 billion.

At Mizzou Advancement, we celebrate our diverse community of donors, alumni, staff, and friends. We are committed to taking bold steps to create an inclusive culture where everyone is seen, heard, and valued. Our team is continually learning and growing on our journey to embed diversity and inclusion in everything we do. We believe that diversity of views, informed by a breadth of life experiences, help us to understand our humanity more deeply and improve our service to mankind. Our efforts to be inclusive must be intentional and thoughtful, so that we might realize the full benefit of the diversity we seek to build within Advancement. Together we are stronger. Together we are better. Together we are Mizzou Advancement.

Columbia Missouri Information

Columbia, Mo., is known as an ideal college town, combining small-town comforts, community spirit and low cost of living with big-city culture, activities and resources. Home to nationally renowned public schools and other colleges and educational centers, Columbia is packed with restaurants and entertainment venues and hosts more than a dozen annual cultural festivals.

Benefit Eligibility

This position is eligible for University benefits. The University offers a comprehensive benefits package, including medical, dental and vision plans, retirement, paid time off, and educational fee discounts. For additional information on University benefits, please visit the Faculty & Staff Benefits website at http://www.umsystem.edu/totalrewards/benefits

Diversity Commitment

The University of Missouri is fully committed to achieving the goal of a diverse and inclusive academic community of faculty, staff and students. We seek individuals who are committed to this goal and our core campus values of respect, responsibility, discovery and excellence.

Equal Employment Opportunity

Equal Opportunity is and shall be provided for all employees and applicants for employment on the basis of their demonstrated ability and competence without unlawful discrimination on the basis of their race, color, national origin, ancestry, religion, sex, pregnancy, sexual orientation, gender identity, gender expression, age, disability, protected veteran status, or any other status protected by applicable state or federal law. This policy shall not be interpreted in such a manner as to violate the legal rights of religious organizations or the recruiting rights of military organizations associated with the Armed Forces or the Department of Homeland Security of the United States of America. For more information, call the Director of Employee and Labor Relations/Affirmative Action Officer at 573-884-2577 .

To request ADA accommodations, please call the Director of Accessibility and ADA at 573-884-7278.

EEO IS THE LAW

To read more about Equal Employment Opportunity (EEO) please use the following links:
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