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Transcript Evaluator/Operations Assistant

Athens State University
Alabama, United States
Salary Not specified
Posted Date
Aug 19, 2022

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Position Type
Executive, Other Executive
Employment Level
Employment Type
Full Time
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Transcript Evaluator/Operations Assistant

Athens State University

Closing Date:

Job Duties:
The Transcript Evaluator/Operations Assistant reports to the Registrar, co-manages the review, evaluation, and articulation of academic transfer credit into the student information system, including assisting stakeholders with determining course equivalencies. The Evaluator/Assistant also provides support for maintenance of the student information and degree audit systems, and the day-to-day maintenance and management of student records.

  • Co-manages evaluation of transcripts and transfer credit, determination of appropriate articulation and entering data as appropriate into the student information system
  • Co-manages updating and publishing academic catalogs
  • Provides appropriate information regarding status of evaluations to all stakeholders
  • Provides support for degree audit system configurations and maintenance
  • Provides support for curriculum setup and maintenance in the student information and degree audit systems
  • Provides support for reviewing applicants for graduation, and or graduation processes and activities
  • Serves as a member of an integrated team dedicated to effective management of student records
  • Complies with and maintains knowledge of all University policies
  • Other duties and responsibilities as assigned

    Required Qualifications:

    • Bachelor’s degree or higher from an accredited institution
    • Previous work experience in higher education student records support services
    • Experience with Microsoft Office or similar computer applications (word processing, spreadsheets, databases, etc.)
    • Experience with Ellucian Banner or similar ERP
    • Excellent written and verbal communication skills

    • Experience with Degree Works or similar degree audit system


    • Excellent organizational and planning skills
    • Ability to work independently or with minimum supervision
    • Ability to maintain technological skills and adapt to changing technology
    • Demonstrate flexibility and adaptability to changing work scope, tasks, and situations
    • Proactively engage in problem-solving to improve office processes and responses to stakeholders

    Salary Schedule:
    Salary Band: P100To view salary schedules visit: Salary will be Commensurate with experience and qualifications.

    Special Instructions to Applicants
    Unofficial transcripts should be from the college or university which verifies minimum qualifications for the position. Upon an offer of employment, official transcripts from all colleges and universities attended must be submitted. Continued employment is contingent upon receipt of transcripts from all colleges and universities attended.

    Please provide contact information for three professional references on your application.

    To be considered for this position please visit our web site and apply on line at the following link:

    About Athens State University
    Located in historic Athens, Alabama, Athens State University offers junior and senior-level coursework to community college graduates and transfer students holding sufficient credits from other institutions. Presently, over 3,100 students have selected Athens State because of its neighborly environment where 50 majors and degree programs are offered, with courses taught by a supportive and exceptional faculty. Approximately 80% of the students are enrolled in at least one online course. The typical student is a working adult who commutes. Recently, the University was featured in the 2015 Best Value Online College Rankings by for four online programs including computer science, accounting, education and human resources. The University offers undergraduate degree programs in Liberal Arts, Teacher Preparation, and Business. The University employs more than 350 full and part-time employees with approximately 90 full-time faculty members in three colleges: College of Arts and Sciences, College of Business, and College of Education. Seventy-five percent of the full-time faculty members hold a terminal degree. The University is accredited by the Southern Association of Colleges and Schools Commission on Colleges.
    Athens, Alabama is located in north Alabama equidistant between Nashville, TN and Birmingham, AL. Athens is home to several events and festivals that have been featured as the Southeast Tourism Society’s “Top 20 Events in the Southeast” including the Athens Storytelling Festival and the Tennessee Valley Old Time Fiddlers Convention.

    In accordance with Athens State University Policy and guidelines, the applicant chosen for employment will be required to sign a consent form for a criminal background check. Employment will be contingent upon the receipt of a clearance notification from that criminal background check.

    Non-Discrimination Policy Statement Athens State University, as an equal opportunity/affirmative action institution, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. Athens State University does not discriminate on the basis of race, color, national origin, age, marital status, gender, gender identity, gender expression, pregnancy, sexual orientation, disability, religion, genetic information, or veteran status in employment, or admissions to or participation in educational programs and activities. Inquiries or concerns may be addressed to the Office of the Vice President of Enrollment and Student Support Services, 300 N. Beaty St., Athens, AL 35611, 256- 233-8175.

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