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Associate Registrar

Athens State University
Alabama, United States
Salary Not specified
Posted Date
Aug 19, 2022

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Position Type
Executive, Other Executive
Employment Level
Employment Type
Full Time
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Associate Registrar

Athens State University

Closing Date:

Job Duties:
The Associate Registrar reports to the Registrar and provides support in the delivery of all phases of Student Records. The Associate Registrar must have progressive experience in post-secondary education and must be able to communicate effectively both orally and in writing with a diverse group of constituents.

  • Develop and maintain student records in compliance with Athens State University policy and appropriate state and oversight agency requirements.
  • Determine priorities and set strategic goals to ensure the office is providing relevant services, keeping current with technological demands, providing appropriate access to data, and leading key strategic initiatives.
  • Supports the Registrar with end of term and start of term processing and related business processes.
  • Provide oversight of graduation applications and preparation for graduation ceremonies.
  • Manage the processing of re-admission, change of grade, academic bankruptcy, and course forgiveness forms.
  • Manage the submission of required National Student Clearinghouse reporting.
  • Assists the Registrar with testing and promoting latest technological updates to all student operating systems, such as Banner and Degree Works.
  • Crosstrain within the Registrar's Office to provide expert support to all essential job functions of staff members.
  • Meet annual goals established by the Registrar.
  • Maintain the policy and procedures manual for Student Records.
  • Distribute materials as appropriate for Student Records services.
  • Ensure FERPA compliance with all interactions regarding Student Records.
  • Maintain up to date technological skills and use efficiently in performance of job functions.
  • Comply with all policies of the University.
  • Demonstrates flexibility and adaptability to changing work scope and tasks based on need.
  • Actively works towards building cooperative and collaborative relationships with peers
  • and internal faculty and staff.
  • Maintains “open door” to internal and external customers.
  • Identifies opportunities for improvements to work practices and offers viable solutions for implementation.
  • Proactively engages in problem solving related to tasks in this position with internal and external people.
  • Routinely practices self-monitoring by assessing self to make improvements or take corrective action to improve performance.
  • Completes other tasks as assigned

Required Qualifications:
  • Bachelor of Science degree required, Master’s degree preferred.
  • Minimum of 5 years’ progressive experience in higher education records, registration, or related work within a higher education environment required.
  • Minimum of one year of supervisory experience preferred.
  • Effective communication skills, both orally and in writing with a diverse group of constituents.
  • Ability to acquire new skills and develop effective solutions independently to meet new challenges.

Qualifications Preferred:
  • Master’s degree
  • Minimum of one year of supervisory experience.

Salary Schedule:
Salary Band: P255To view salary schedules visit: Salary will be Commensurate with experience and qualifications.

Special Instructions to Applicants
Unofficial transcripts should be from the college or university which verifies minimum qualifications for the position. Upon an offer of employment, official transcripts from all colleges and universities attended must be submitted. Continued employment is contingent upon receipt of transcripts from all colleges and universities attended.

Please provide contact information for three professional references on your application.

To be considered for this position please visit our web site and apply on line at the following link:

About Athens State University
Located in historic Athens, Alabama, Athens State University offers junior and senior-level coursework to community college graduates and transfer students holding sufficient credits from other institutions. Presently, over 3,100 students have selected Athens State because of its neighborly environment where 50 majors and degree programs are offered, with courses taught by a supportive and exceptional faculty. Approximately 80% of the students are enrolled in at least one online course. The typical student is a working adult who commutes. Recently, the University was featured in the 2015 Best Value Online College Rankings by for four online programs including computer science, accounting, education and human resources. The University offers undergraduate degree programs in Liberal Arts, Teacher Preparation, and Business. The University employs more than 350 full and part-time employees with approximately 90 full-time faculty members in three colleges: College of Arts and Sciences, College of Business, and College of Education. Seventy-five percent of the full-time faculty members hold a terminal degree. The University is accredited by the Southern Association of Colleges and Schools Commission on Colleges.
Athens, Alabama is located in north Alabama equidistant between Nashville, TN and Birmingham, AL. Athens is home to several events and festivals that have been featured as the Southeast Tourism Society’s “Top 20 Events in the Southeast” including the Athens Storytelling Festival and the Tennessee Valley Old Time Fiddlers Convention.

In accordance with Athens State University Policy and guidelines, the applicant chosen for employment will be required to sign a consent form for a criminal background check. Employment will be contingent upon the receipt of a clearance notification from that criminal background check.

Non-Discrimination Policy Statement Athens State University, as an equal opportunity/affirmative action institution, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. Athens State University does not discriminate on the basis of race, color, national origin, age, marital status, gender, gender identity, gender expression, pregnancy, sexual orientation, disability, religion, genetic information, or veteran status in employment, or admissions to or participation in educational programs and activities. Inquiries or concerns may be addressed to the Office of the Vice President of Enrollment and Student Support Services, 300 N. Beaty St., Athens, AL 35611, 256- 233-8175.

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