Bond Fiscal Agent - Fiscal Services

BASIC FUNCTION:

Under the direction of an assigned administrator, the Bond Fiscal Agent provides accurate and timely budget and financial reports that can be used for current and future financial and program decisions for the District's General Obligation Bonds (G.O. Bonds). Advises Fiscal Services, Procurement Services, and Facilities Management on the financial position of G.O. Bond funds and serves as a technical resource for allocation of bond proceeds in accordance with the requirements set forth in official statements of the District's G.O. Bonds and state law.

This position is solely funded through Measure E bond revenue which is expected to be available through 2026-27, with the possibility of a new bond measure in either fiscal years 2022-23, or 2023-24.

REPRESENTATIVE DUTIES:

Reviews budgets and prepares entry postings to the general ledger for G.O. Bond projects. Reconciles balance sheet accounts. Updates journal entries as needed. Monitors expenditures of funds carried over from prior fiscal years. Ensures all transactions comply with established procedures for G.O. Bond budgets.

Analyzes budget reports to assure expenditures do not exceed appropriations. Generates year-end accrual activity reports for G.O. Bond funds to ensure that revenues and costs are recorded to the appropriate year.

Prepares line item transfers for entry by Fiscal Services unit staff.

Performs regular cash flow analysis of G.O. Bond funds.

Coordinates with and responds to external auditors for annual G.O. bond audits.

Prepares for the Citizens' Bond Oversight Committee weekly, monthly, and annual reports on G.O. Bond project budgets and expenditures. Ensures project expenses and other requisitions are compliant with applicable standards, rules, regulations, and approved budgets.

Prepares periodic and/or ad hoc financial reports on G.O. Bond funds, including variance analysis. Notifies supervisor of identified variances and recommends allocations that comply with stipulations set forth for G.O. Bond funds.

Participates in aspects of the budget development process for G.O. Bond funds including preparation work, data collection, and prior-year performance analysis. Prepares and distributes documents and schedules to support the budget planning and development process.

Interprets, administers, and complies with established policies, rules, and regulations including accounting controls established by the District's Fiscal Services management. Contributes to the development of systems and procedures for maintaining internal controls and sound fiscal policies and procedures as needed.

Maintains up-to-date knowledge of regulations and reporting requirements and procedures connected with restricted, special, and general fund programs.

Cross-trains co-workers for back-up support when determined appropriate by supervisor.

Maintains the confidentiality and security of sensitive information.

Performs other related duties as assigned.

JOB QUALIFICATIONS

Education and Experience:

Bachelor's degree in accounting, finance, or similar field of study; and

Four (4) years of progressively responsible experience in public agency governmental accounting and budgeting that includes monitoring of restricted funds.

OTHER QUALIFICATIONS:

Knowledge/Areas of Expertise:

Experience in General Obligation Bond accounting.

Knowledge of in-depth technical principles and procedures of accounting.

Expertise in budget preparation and control.

Knowledge of in-depth financial processes and programs.

Knowledge of laws, codes, and regulations related to financial operations.

Knowledge of audit documentation requirements.

Knowledge of automated accounting systems and relational databases.

Knowledge of financial management, control, and reporting processes for bond funds.

Knowledge of practices and techniques in accumulating and allocating cost accounting information to determine standard costs or rates.

Abilities/Skills:

Ability to train others in data entry and accounting transactions.

Ability to troubleshoot errors and exceptions.

Ability to prepare complex analyses.

Ability to organize and prioritize work to meet rigid schedules and budget timelines.

Ability to conduct technical research and complete algebraic computations.

Ability to sole highly technical problems associated with financial transactions.

Skilled at math to perform complex accounting and statistical computations.

Skilled at writing reports which adequately communicate problems and solutions.

Proficient language skills suitable for oral explanations and external publishing.

Skilled at explaining detailed information and work with others in an advisory capacity.



WORKING CONDITIONS:

Office environment engaged in primarily sedentary work.

Sitting for extended periods of time.

Subject to frequent interruptions from administrators, staff, and vendors.

Extensive use of computers and peripheral office equipment.

Extensive communication via phone, in-person, and email.

Occasional contact with distraught employees and/or the public.

STARTING SALARY: $6,553 (Step A) per month.

Salary increases are granted on the first day of the month following each year of service, until step F is reached.

Employees contribute 8% of their earnings toward the Public Employees Retirement System (PERS).

CONDITIONS OF EMPLOYMENT

This position is designated a categorically funded, temporary, full-time, twelve-month classified position, and is contingent upon available funding. This position is subject to a one-year probationary period. The standard work week is 40 hours of scheduled duty per week of not more than five consecutive work days. Excellent fringe benefits include eight 32-hour workweeks during the summer.

Offer and acceptance of employment is subject to verification of all information provided on the employment application, credential(s), and transcripts. Candidates selected for employment must agree to be fingerprinted, submit Certificate of Completion of the Tuberculosis Risk Assessment and/or Examination, provide proof of eligibility for employment in the United States, and present a valid Social Security card upon hire.

TO APPLY:

Applicants must submit the following documents by the closing date:

1) Online application: https://elcamino.igreentree.com/css_classified

2) Cover Letter in word format describing how applicant meets the qualifications.

3) Resume including educational background, professional experience and related personal development and accomplishments.

4) Pertinent transcripts as stated in the required qualifications. (Unofficial computer-generated academic records/transcripts must include the name of the institution and degrees awarded to be acceptable.) Multiple page transcripts must be loaded as ONE pdf document.

Foreign Transcripts: Transcripts issued outside the United States of America require a course-by-course analysis with an equivalency statement from a certified transcript evaluation service verifying the degree equivalency to that of an accredited institution within the USA. For information on transcript evaluation services, please visit: http://www.ctc.ca.gov/credentials/leaflets/cl635.pdf

Applicants with disabilities requiring special accommodations must contact the ADA Compliance Officer at least five (5) working days prior to the final filing date:
ADA Job Applicant Accommodation Request (maxient.com)

Please Note: Documents submitted or uploaded for a previous position cannot be reused for other positions. You must submit the required documents for each position you apply for by the closing date. Failure to do so will result in an incomplete application. Applications with an incomplete status will not receive consideration. You may check the status of your application online.

If you should need assistance please call (310) 660-3593 Ext. 3807 or by email at hr@elcamino.edu.

Due to the large volume of calls received on closing dates, we highly recommend that you do not wait until the last day to apply so that we may assist you with questions or technical matters that may arise. Give yourself sufficient time to complete the profile, which may take 45 minutes or more. Positions close promptly at 3:00 p.m. PST (pacific standard time).

EXTENDED CLOSING DATE: FRIDAY, OCTOBER 7, 2022 at 3:00 p.m.

* Previous employment performed in a different public retirement system may allow eligibility to continue in the same retirement system.

I n accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, El Camino College has published Annual Security Reports and all required statistical data, which can be found on the Police Department webpage at www.elcamino.edu/about/depts/police/cleryact/index.aspx . These publications include Clery crime statistics for the previous three years relevant to El Camino College classes and activities, in addition to institutional policies concerning campus safety and security. The information is also available in printed form in the lobby of the Police Department and in select locations on campus. Upon request, the Campus Police Department can provide or mail out copies of this publication. Contact them at 310-660-3100.

El Camino College is an Equal Opportunity Employer

The El Camino Community College District is committed to providing an educational and employment environment in which no person is subjected to discrimination on the basis of actual or perceived race, color, ancestry, national origin, religion, creed, age (over 40), disability (mental or physical), sex, gender (including pregnancy and childbirth), sexual orientation, gender identity, gender expression, medical condition, genetic information, marital status, military and veteran status, or retaliation; or on any other basis as required by state and federal law