Administrative Specialist III, Center for Economic Development

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Type of Position:Clerical

Workstudy Position:

No

Job Type:Regular

Work Shift:

Sponsorship Available:

No

Institution Name: University of Arkansas at Fort Smith

The University of Arkansas - Fort Smith is a vibrant mid-sized public university dedicated to breaking the higher education mold by bringing truly transformative, hands-on experiences to every student. From high school seniors to senior professionals, first-generation students to second-chancers, our goal is to provide a high-quality, future-focused education that honors each student's unique, personal situations and goals. Our tiered approach to learning offers students access to more than 80-degree plans and programs including certificate, associate, bachelor's, and master's degrees. We seek to recruit and retain a diverse workforce as a reflection of our commitment to serve the diverse population of Arkansas, to maintain the excellence of the university, and to offer our students richly varied disciplines, and perspectives.

Located on the Arkansas-Oklahoma border and situated in a region of lakes, Fort Smith is the second-largest city in Arkansas and features a vast array of cultural activities, shopping, dining, and entertainment, including a thriving downtown entertainment district. Parks, trails, and water recreation are all within the city limits, and true outdoor enthusiasts will find the area’s lakes, streams, and mountains offer adventure only minutes away from campus. Fort Smith was recently named by Forbes as the number one city in America for the cost of living, and a top city in the nation for the highest-paying tech jobs. The city is within easy driving distance of Tulsa, Kansas City, Dallas, Little Rock, and Memphis.

Thank you for your interest in joining our university. Below you will find details for the position including any supplementary documentation and/or questions you should review before submitting your application. For general application assistance or if you have questions about a job posting, please contact Human Resources at (479) 788-7080.

If you have a disability and need assistance with the hiring process please contact Human Resources at 479-788-7080. Applicants are required to submit a request for each position to which they have applied.

Department:Center for Economic Development

Department's Website:

Summary of Job Duties:The Administrative Specialist III will provide administrative, clerical, and program support to enhance and maximize the efficiency and effectiveness of the Center for Economic Development. In addition, this position provides setup assistance and coordination for all classrooms/collaboration spaces as necessary. The position reports to the Executive Director, Center for Economic Development.

Qualifications:

Essential Job Duties and Responsibilities:

Administrative, Clerical, and Program Support

• Performs basic reception and clerical duties for the Center for Economic Development
• Supports full-time and adjunct faculty instructional needs
• Coordinates travel requests and reimbursements for all CED faculty and staff
• Maintains files, records, and logs as required
• Creates and tracks requisitions submitted by faculty and/or staff
• Assists staff with personnel actions, including organization of faulty evaluation materials and preparation of position requests/requests to hire; assistance with employment checks
• Assists or prepares correspondence and communication to and from the CED office
• Responsible for inventorying and purchasing office supplies and other program resources
• Maintains physical inventory for all CED equipment

Event Setup and Facilitation

• Identify event requirements and expectations and liaise with vendors, exhibitors, and stakeholders during the event planning process to ensure everything is in order.
• Provide setup assistance and coordination for all classrooms/collaborations spaces as necessary
• Setup tables, chairs, and computer/technology equipment as needed
• Coordinate setup, facilitation, streaming, and/or recording of events
• Assess an event’s overall success and submit finding

Other Job Duties and Responsibilities:

• 
  Other duties as assigned.
• Responsible for maintaining a positive work atmosphere by acting and communicating in a manner to foster teamwork. Requires consistent on-time attendance.

Knowledge, Skills, and Abilities: To perform the job successfully, the following competencies are required for the essential functions of this position:

• Ability to work well with diverse populations including students, faculty, administration, alumni, community, and business leaders
• Ability to exercise a strong command of grammar – both written and spoken
• Creative problem-solver
• Strong writing and copy-editing skills; ability to communicate clearly and effectively
• Excellent organization and time management skills, including ability to juggle multiple tasks and respond rapidly to new events and competing priorities
• Detail oriented, self-motivated, and comfortable working in a small, collaborative team environment or at times, independently
• Able to apply policies and procedures consistently
• Excellence in all MS Office Applications, particularly Word, Excel, and PowerPoint

Required Education and/or Work Experience: Minimum qualifications include an associates degree, plus four years of clerical experience.

Preferred Education and/or Work Experience: Bachelor’s degree in business or related field strongly preferred. Other job-related education and/or experience may be substituted for part of these requirements.

Additional Information:

Working Relationships: The Administrative Specialist III is a member of the CED Team and the College of Business and Industry and reports to the Director of the Center for Economic Development. The position involves extensive contact with university employees at all levels, community leaders, and professional colleagues. Must maintain positive collaboration with regional employers in business and industry. Frequent contact with personnel from other agencies, institutions and the general public is a requirement. Recurrent contact and collaborations with unemployed or underemployed individuals to business professionals at the C-Suite level is typical.

List Employees Supervised: None.

Special Job Dimensions: The position requires some physical demands such as standing for prolonged periods, lifting, bending, pushing, and travel. Work is preformed primarily in an office setting with frequent meetings and events both on and off site. Occasional travel required for attendance at conferences and out of town events. Extended hours sometimes required. Typical office hours are 8:00 am – 5:00 pm.

Background Check Requirements. Financial and Criminal Background Check and Motor Vehicle Registry (MVR) Check

Salary Information:

$26,000/Year

Required Documents to Apply:

Cover Letter/Letter of Application, List of three Professional References (name, email, business title), Resume, Unofficial/Official Transcript(s)

Optional Documents:

Proof of Veteran Status

Special Instructions to Applicants:For full consideration, please apply by 9/09/2022.

Recruitment Contact Information:

HR 479-788-7080

All application materials must be uploaded to the University of Arkansas System Career Site https://uasys.wd5.myworkdayjobs.com/UASYS

Please do not send to listed recruitment contact.

Pre-employment Screening Requirements:Child Maltreatment, Criminal Background Check, Motor Vehicle Reports Check

This position may be subject to a pre-employment criminal background check, sex offender registry check, financial history background check, and/or drug screening. A criminal conviction or arrest pending adjudication and/or adverse financial history alone shall not disqualify an applicant in the absence of a relationship to the requirements of the position. Background checks and drug screening information will be used in a confidential, non-discriminatory manner consistent with state and federal law.

The University of Arkansas is an equal opportunity, affirmative action institution. The university welcomes applications without regard to age, race, gender (including pregnancy), national origin, disability, religion, marital or parental status, protected veteran status, military service, genetic information, sexual orientation or gender identity. Persons must have proof of legal authority to work in the United States on the first day of employment. All applicant information is subject to public disclosure under the Arkansas Freedom of Information Act.

Constant Physical Activity:N/A

Frequent Physical Activity:N/A

Occasional Physical Activity:N/A

Benefits Eligible:Yes