The W.A. Franke College of Forestry
invites applications for
an Administrative Associate III
to join their team. This
position will provide administrative support for W.A. Franke
College of Forestry and Conservation’s (FCFC) faculty and staff and
other programs in the College as assigned. They will be supervised
by the W.A. Franke College of Forestry & Conservation
The Administrative Associate III will be expected to operate with
minimal supervision in administrative support by assisting current
and prospective students, answering FCFC main line, scheduling
calendars and assisting faculty as well as supporting other admins
and the accounting department as needed. Duties also include
developing and maintaining tracking systems, providing summary data
as needed, and assisting faculty and students with accounting
paperwork (field trip budgeting, travel paperwork, Procard
receipts, vehicle reservations, etc.). This position will also
record and maintain meeting minutes.
While College and Departmental policies provide specific direction
for some projects, the Administrative Associate III is expected to
be able to work under limited supervision and to provide high-level
support on complex and unstructured tasks. This position will
oversee budgets including: reconciling finances, conducting
research, preparing reports, following up on information requests.
In addition, the Administrative Associate III is expected to take
the initiative to develop and improve administrative support
systems within the College.
Upon completion of training, the incumbent will have a working
knowledge, skill, and ability in:
- Navigating Banner, UMDW and Grizmart, i.e. print reports and
- Knowledge of UM travel authorization and reimbursement
- Effective problem solving and customer service skills.
- Ability to work cooperatively with fellow employees as a member
of a team, willingness to learn and be proactive.
- Excellent oral and written communication skills.
- Ability to maintain confidential records.
- Knowledge or ability to learn of University, College, and
departmental policies, procedures, organizational structure, and
- Ability to learn Moodle, Banner, UMDW and InfoGriz.
- Ability to research and compile data in support of departmental
- Ability to maintain confidential records and adhere to FERPA
- Ability to help prepare annual departmental budget, monitor
expenditures during the fiscal year, budget oversight
- Knowledge of purchasing including use of University issued
Procard and Grizmart
- Knowledge of departmental, University, Federal and State
financial policies and procedures, including recordkeeping.
- Ability to reconcile and resolve bookkeeping transactions in
conjunction with FCFC Accounting staff.
- Ability to maintain bookkeeping records, identify errors, and
- Ability to use a University issued Procard to purchase
departmental supplies, plane tickets and supplies for PI’s, and pay
other FCFC related bills.
- Knowledge of or ability to learn how to use Grizmart and run
Banner budget related inquiries and transcripts, etc.
- Working knowledge of, or ability to learn the web content
- A high level of professionalism and the ability to represent
FCFC programs to multiple audiences.
About the College of Forestry and UM
- High school diploma and at least three (3) years of related
experience or an equivalent combination of education and experience
The mission of the W.A. Franke College of Forestry and Conservation
is to advance research and education that fosters sustainability
and empowers a holistic understanding of social-ecological systems.
Through innovative teaching, research, and service, the W.A. Franke
College of Forestry and Conservation empowers society and its
future leaders to better understand and more effectively conserve,
restore, and sustain complex social-ecological systems in the Rocky
Mountains and beyond.
The W.A. Franke College of Forestry and Conservation staff provides
services to faculty, staff, students, the University campus and the
general community through accounting, administrative, information
technology, and academic and field properties support. We provide
this in an environment that fosters trust, integrity, teamwork,
positive communication, and a sense of belonging in an expedient,
professional, courteous, competent, and respectful manner. We do
this because we believe in the larger W.A. Franke College of
Forestry and Conservation mission and vision.
The University of Montana is flagship, research institution with
approximately 10,000 undergraduate and graduate students. It is
located in Missoula, a culturally vibrant community of about
75,000, surrounded by mountains and three rivers converge. Abundant
recreational opportunities in surrounding state and national
forests and nearby Glacier National Park and Yellowstone National
Park complement a thriving intellectual atmosphere. The University
of Montana offers eligible employees a generous benefits package
that positively separates UM from other local employers and offers
many programs and policies to support work-life balance for its
The University of Montana is an Affirmative Action/Equal
Opportunity employer and has a strong institutional commitment to
the principle of diversity in all areas. In that spirit, we are
particularly interested in receiving applications from a broad
spectrum of qualified people who would assist the University in
demonstrating its five priorities for action
: Place student
success at the center of all we do; drive excellence and innovation
in teaching, learning, and research; embody the principle of
“mission first, people always"; partner with place; and proudly
tell the UM story.
To learn more about the University of Montana, please visit the
Position Title: Administrative Associate III
Department: College of Forestry
Full-time, 1.0 FTE (40 Hours a week), Monday
through Friday 8:00 am to 5:00 pm, 12 months/year
–Current employee’s rate of
pay for this position will be determined by the staff compensation
plan and will minimally be this posted salary. For questions and
details regarding the staff compensation plan, email
the Compensation Department
Six months minimum
Benefits Include :
package, mandatory retirement plan, partial tuition waiver, and
Criminal Background Investigation is required prior to the Offer of
Employment In accordance with University regulations, finalists for
this position will be subject to criminal background
investigations. ADA/EOE/AA/Veteran's Preference
accommodations are provided in the hiring process for persons with
disabilities. For example, this material is available in
alternative format upon request. As an Equal
Opportunity/Affirmative Action employer, we encourage applications
from minorities, veterans, and women. Qualified candidates may
request veterans’ or disabilities preference in accordance with
state law. References:
References not listed on the
application materials may be contacted; notice may be provided to
the applicant. Testing:
Individual hiring departments at UM
may elect to administer pre-employment tests, which are relevant to
essential job functions. Employment Eligibility:
Employees must be eligible and show employment eligibility
verification by the first date of employment at UM, as legally
required (e.g., Form I-9).
How to Apply
Priority Application Date Extended: Tuesday, September 13,
2022 by 11:59 PM (Mountain Time)
Complete applications received by the ‘Priority Application Date’
will be guaranteed consideration. The position will remain open
until filled. Candidates are required to submit the following
materials online via "New Resume/CV" button below
*Please note, only five (5) attachments allowed per application.
Please combine documents accordingly.
A complete application Includes:
- Letter of Interest – addressing your qualifications and
experience related to the stated required skills for the position.
A general letter salutation such as “Dear Search Committee” or
“Dear Hiring Manager” is acceptable.
- Detailed Resume – listing education and describing work
- Professional References – names and contact information
for three (3) professional references.
Montana, United States