Administrative Associate III, College of Forestry

University of Montana
Montana, United States
Salary Not Specified
Posted Date
Aug 18, 2022

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Position Type
Administrative, Academic Affairs, Academic Administration, Business & Administrative Affairs, Business & Administrative Support
Employment Level
Employment Type
Full Time

The W.A. Franke College of Forestry invites applications for an Administrative Associate III to join their team. This position will provide administrative support for W.A. Franke College of Forestry and Conservation’s (FCFC) faculty and staff and other programs in the College as assigned. They will be supervised by the W.A. Franke College of Forestry & Conservation Administrative Supervisor.

The Administrative Associate III will be expected to operate with minimal supervision in administrative support by assisting current and prospective students, answering FCFC main line, scheduling calendars and assisting faculty as well as supporting other admins and the accounting department as needed. Duties also include developing and maintaining tracking systems, providing summary data as needed, and assisting faculty and students with accounting paperwork (field trip budgeting, travel paperwork, Procard receipts, vehicle reservations, etc.). This position will also record and maintain meeting minutes.

While College and Departmental policies provide specific direction for some projects, the Administrative Associate III is expected to be able to work under limited supervision and to provide high-level support on complex and unstructured tasks. This position will oversee budgets including: reconciling finances, conducting research, preparing reports, following up on information requests. In addition, the Administrative Associate III is expected to take the initiative to develop and improve administrative support systems within the College.

Upon completion of training, the incumbent will have a working knowledge, skill, and ability in:
  • Navigating Banner, UMDW and Grizmart, i.e. print reports and transcripts.
  • Knowledge of UM travel authorization and reimbursement policies.
Required Skills
  • Effective problem solving and customer service skills.
  • Ability to work cooperatively with fellow employees as a member of a team, willingness to learn and be proactive.
  • Excellent oral and written communication skills.
  • Ability to maintain confidential records.
  • Knowledge or ability to learn of University, College, and departmental policies, procedures, organizational structure, and mission.
  • Ability to learn Moodle, Banner, UMDW and InfoGriz.
  • Ability to research and compile data in support of departmental programs.
  • Ability to maintain confidential records and adhere to FERPA requirements
  • Ability to help prepare annual departmental budget, monitor expenditures during the fiscal year, budget oversight
  • Knowledge of purchasing including use of University issued Procard and Grizmart
  • Knowledge of departmental, University, Federal and State financial policies and procedures, including recordkeeping.
  • Ability to reconcile and resolve bookkeeping transactions in conjunction with FCFC Accounting staff.
  • Ability to maintain bookkeeping records, identify errors, and interpret solutions.
  • Ability to use a University issued Procard to purchase departmental supplies, plane tickets and supplies for PI’s, and pay other FCFC related bills.
  • Knowledge of or ability to learn how to use Grizmart and run Banner budget related inquiries and transcripts, etc.
  • Working knowledge of, or ability to learn the web content management system.
  • A high level of professionalism and the ability to represent FCFC programs to multiple audiences.
Required Qualifications
  • High school diploma and at least three (3) years of related experience or an equivalent combination of education and experience required.
About the College of Forestry and UM

The mission of the W.A. Franke College of Forestry and Conservation is to advance research and education that fosters sustainability and empowers a holistic understanding of social-ecological systems. Through innovative teaching, research, and service, the W.A. Franke College of Forestry and Conservation empowers society and its future leaders to better understand and more effectively conserve, restore, and sustain complex social-ecological systems in the Rocky Mountains and beyond.

The W.A. Franke College of Forestry and Conservation staff provides services to faculty, staff, students, the University campus and the general community through accounting, administrative, information technology, and academic and field properties support. We provide this in an environment that fosters trust, integrity, teamwork, positive communication, and a sense of belonging in an expedient, professional, courteous, competent, and respectful manner. We do this because we believe in the larger W.A. Franke College of Forestry and Conservation mission and vision.

The University of Montana is flagship, research institution with approximately 10,000 undergraduate and graduate students. It is located in Missoula, a culturally vibrant community of about 75,000, surrounded by mountains and three rivers converge. Abundant recreational opportunities in surrounding state and national forests and nearby Glacier National Park and Yellowstone National Park complement a thriving intellectual atmosphere. The University of Montana offers eligible employees a generous benefits package that positively separates UM from other local employers and offers many programs and policies to support work-life balance for its employees.

The University of Montana is an Affirmative Action/Equal Opportunity employer and has a strong institutional commitment to the principle of diversity in all areas. In that spirit, we are particularly interested in receiving applications from a broad spectrum of qualified people who would assist the University in demonstrating its five priorities for action : Place student success at the center of all we do; drive excellence and innovation in teaching, learning, and research; embody the principle of “mission first, people always"; partner with place; and proudly tell the UM story.

To learn more about the University of Montana, please visit the links below.

Position Details

Position Title: Administrative Associate III

Position Number: NEW

Department: College of Forestry

Work Schedule: Full-time, 1.0 FTE (40 Hours a week), Monday through Friday 8:00 am to 5:00 pm, 12 months/year

Salary: $14.605/hrCurrent employee’s rate of pay for this position will be determined by the staff compensation plan and will minimally be this posted salary. For questions and details regarding the staff compensation plan, email the Compensation Department .

Union Affiliation: FOCUS-MFPE

Probationary Period: Six months minimum

Benefits Include : Insurance package, mandatory retirement plan, partial tuition waiver, and wellness program.

Criminal Background Investigation is required prior to the Offer of Employment In accordance with University regulations, finalists for this position will be subject to criminal background investigations. ADA/EOE/AA/Veteran's Preference Reasonable accommodations are provided in the hiring process for persons with disabilities. For example, this material is available in alternative format upon request. As an Equal Opportunity/Affirmative Action employer, we encourage applications from minorities, veterans, and women. Qualified candidates may request veterans’ or disabilities preference in accordance with state law. References: References not listed on the application materials may be contacted; notice may be provided to the applicant. Testing: Individual hiring departments at UM may elect to administer pre-employment tests, which are relevant to essential job functions. Employment Eligibility: All New Employees must be eligible and show employment eligibility verification by the first date of employment at UM, as legally required (e.g., Form I-9).

How to Apply

Priority Application Date Extended: Tuesday, September 13, 2022 by 11:59 PM (Mountain Time)

Complete applications received by the ‘Priority Application Date’ will be guaranteed consideration. The position will remain open until filled. Candidates are required to submit the following materials online via "New Resume/CV" button below

*Please note, only five (5) attachments allowed per application. Please combine documents accordingly.

A complete application Includes:

  1. Letter of Interest – addressing your qualifications and experience related to the stated required skills for the position. A general letter salutation such as “Dear Search Committee” or “Dear Hiring Manager” is acceptable.
  2. Detailed Resume – listing education and describing work experience.
  3. Professional References – names and contact information for three (3) professional references.

Job Location Missoula, Montana, United States
Position Type Full-Time/Regular

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