Events Assistant
- Employer
- Middlesex College
- Location
- New Jersey, United States
- Salary
- Salary Not Specified
- Date posted
- Aug 17, 2022
View more
You need to sign in or create an account to save a job.
SALARY: $23.00 per hour
OPENING DATE: 8/16/2022
CLOSING DATE: 9/6/2022 11:59 p.m.
UNIT: Unaffiliated (Part-Time)
DEPARTMENT: Events
REPORTS TO: Event Manager
PRINCIPAL RESPONSIBILITIES:
MINIMUM QUALIFICATIONS:
SCHEDULE: 20 hours per week
Hours flexible, weekends or evenings may be required.
OPENING DATE: 8/16/2022
CLOSING DATE: 9/6/2022 11:59 p.m.
UNIT: Unaffiliated (Part-Time)
DEPARTMENT: Events
REPORTS TO: Event Manager
PRINCIPAL RESPONSIBILITIES:
- Works with internal and external constituencies to schedule meetings and space reservations according to the campus’ fee structure.
- Collaborates with campus partners (e.g. student life, athletics, police, theater, buildings, and grounds) to provide efficient campus facility operations.
- Ensures that campus policies and procedures are followed for all internal conferences, and external group events that are held at the College.
- Develops and maintains group reservation and confirmation policies and procedures. Acts as primary contact person for information and correspondence confirmation.
- Develops and disseminates written reservation and confirmation correspondence, including reservation/interest forms, contracts, and confirmation letters/forms.
- Coordinates and monitors payment policies and procedures to ensure timely and accurate collection of deposits and fees.
- Provides event advice, makes specific recommendations, and coordinates efforts to achieve the goals established by the College.
- Coordinates internal and external events, streamlines communication, and enforces event policies and procedures throughout the College.
- Attends events and serves as a point of contact for customers; contacts customers prior to events to confirm requests; and determines potential needs and makes suggestions.
- Supports the Event Manager with the planning, coordination, and implementation of visits and events.
- Performs the functions of the Event Manager when the Event Manager is not present.
- Performs other duties as assigned.
MINIMUM QUALIFICATIONS:
- Associate degree
- One year of events-related work experience
- Strong computer skills with knowledge of Microsoft Office and Event Management System (EMS)
- Excellent verbal, written, and interpersonal communication
skills
- Bachelor’s degree
- Experience working in higher education
SCHEDULE: 20 hours per week
Hours flexible, weekends or evenings may be required.
You need to sign in or create an account to save a job.
Get job alerts
Create a job alert and receive personalized job recommendations straight to your inbox.
Create alert