Coordinator, Airport Operations Support

Position Details

Position Information

Requisition Number

S1930P

Home Org Name

Auburn Univ Regional Airport Admin

Division Name

Executive Vice President

Position Title

Coordinator, Airport Operations Support

Job Class Code

DA13

Appointment Status

Full-time

Part-time FTE

Limited Term

No

Limited Term Length

Job Summary

Auburn University Regional Airport is seeking candidates for the Airport Operations Support Coordinator. This position provides varied administrative support, operational support, and customer service to Auburn University Regional Airport. Aids in providing outstanding service and support to airport clientele, including corporate travelers, pilots, private plane owners, business and community partners, the aviation community, state government officials, University Board of Trustees, and alumni, in accordance with applicable Federal Aviation Administration ( FAA ) guidelines. For additional Information on the Auburn University Regional Airport please see https://auoairport.com/

About Auburn: At Auburn, our work changes lives. Ranked by U.S. News and World Report as a premier public institution, Auburn University is dedicated to shaping the future of the people of Alabama, the nation, and the world through forward-thinking education, life-enhancing research, scholarship, and selfless service. Auburn is nationally recognized for its commitment to academic excellence, community outreach, positive work environment, student engagement, and thriving community.

Why employees choose Auburn: Auburn University was named by Forbes Magazine as one of the state of Alabama’s best employers, with employees staying an average of ten years. Employees enjoy competitive benefits that include top-notch health insurance, generous retirement plans, tuition assistance for employees and dependents, flexible spending accounts, and more!

Learn more about Auburn’s impact, generous employee benefits, and thriving community by visiting aub.ie/working-at-auburn .

Our Commitment: Auburn University is committed to a diverse and inclusive campus environment. Visit auburn.edu/inclusion to learn more about our commitment to expanding equity and inclusion for all.

Essential Functions

Depending on the candidate’s level of knowledge and experience, job duties may differ with additional complexity.

• Perform multiple administrative and clerical duties, including data gathering, data management, correspondence, filing, calendar management, mail distribution, and providing telephone answering support to airlines and administration.
• Communicate regularly with line service personnel to ensure proper fueling of planes, to include correct gallon amounts and type of fuel needed based on aircraft specifications, as well as provide notification of inbound and outbound aircrafts to line crew, via Unicom radio.
• Prepare reports and maintain airport activity records in physical and electronic filing systems.
• Process readiness documents, administer the aircraft configuration status accounting program and verify aircraft utilization reports.
• Coordinate sales of pilot supplies, including processing fuel sales and ramp fees, prepare and review all sales and billing materials, and maintain organization of the flight dispatch operations control area.
• Coordinate with flight school on fuel orders, issues on the field, and processing billing statements based on maintenance work orders performed on flight school aircraft.
• Coordinate with rental car companies regarding billing, issuing vehicles, and receiving returned vehicles.
• Monitor and inspect terminal building and other airport properties for safety, environmental and customer related issues. Identify and address unsafe conditions and promote the observation of safe work practices.
• Operate runway and taxiway lighting system while communicating with inbound pilots in order to
• Provide assistance with landing aircrafts and direction to the proper airport terminal ramp. Communicate regularly with clientele using the Unicom radio and use proper aviation terminology.
• Maintain all records required by FAA for airport operating certificate. Issue Notices to Airmen ( NOTAMS ), weather advisories, and maintain daily log used to document airport activity for critical decision making.
• Ensure proper billing of work orders to the maintenance department, including detailed labor descriptions, squawks, parts and shipping charges.
• Escort contractors, dignitaries, and other personnel as necessary in terminal and airfield; assist airport users with paging services, flight information and related services.
• Perform other duties as assigned.

Minimum Education and Experience

Education Level

High school diploma or equivalent

Field of Study

Years of Experience

Level I: 2 years Level II: 4 years

Area of Experience

Experience in clerical and administrative support services, customer service, financial reporting, database management, record-keeping, and/or scheduling. Customer service experience at a general aviation airport fixed-based operation strongly preferred.

Requirements for Additional Job Levels

Alternate Minimum Education and Experience (If available)

Education Level

Field of Study

Years of Experience

Area of Experience

Requirements for Additional Job Levels

Minimum Skills, License, and Certifications

Minimum Skills and Abilities

Level I: Working knowledge of human resources functions and financial reporting. Knowledge of aviation and airfield nomenclature and terminology, including the ability to identify different types and models of aircraft. Knowledge of Microsoft Office including Word, Excel, and Powerpoint. Knowledge of human resource functions and financial reporting. Knowledge of basic math skills.

Level II: Working knowledge of human resources functions and financial reporting. Knowledge of aviation and airfield nomenclature and terminology, including the ability to identify different types and models of aircraft. Knowledge of Microsoft Office including Word, Excel, and Powerpoint. Knowledge of human resource functions and financial reporting. Knowledge of basic math skills. Working knowledge of weather watch/warning/advisory conditions, as well as issuing Notices to Airmen ( NOTAMS ).

Minimum Technology Skills

Knowledge of Microsoft Office including Word, Excel, and Powerpoint.

Minimum License and Certifications

None.

Desired Qualifications

Desired Qualifications

Ability to be able to identify aircraft types and fuels that the aircraft requires. Knowledge of the software system Essinta and understanding of runway lighting systems. Able to operate Unicom radio system.

Posting Detail Information

Salary Range

$30,150 - $41,700

Job Category

Office/Administrative Support

Working Hours if Non-Traditional

Hours may vary depending on need. Work may be required on weekends and holidays.

City position is located in:

Auburn

State position is located:

Alabama

List any hazardous conditions or physical demands required by this position

Posting Date

08/16/2022

Closing Date

EEO Statement

Auburn University is committed to an inclusive and diverse campus environment. Women, underrepresented groups, individuals with disabilities and veterans are encouraged to apply.

AUBURN UNIVERSITY IS AN AFFIRMATIVE ACTION / EQUAL OPPORTUNITY EMPLOYER . It is our policy to provide equal employment opportunities for all individuals without regard to race, sex, religion, color, national origin, age, disability, protected veteran status, genetic information, sexual orientation, gender identity, or any other classification protected by applicable law.

Special Instructions to Applicants

Quick Link for Internal Postings

https://www.auemployment.com/postings/31694
Documents Needed to Apply
Required Documents

1. Resume
2. Cover Letter

Optional Documents

1. Letter of Recommendation

Supplemental Questions

Required fields are indicated with an asterisk (*).

1. * Please select how you first became aware of this opportunity. Your response helps us determine how we can more effectively reach our candidates.
   • LinkedIn
   • AcademicKeys
   • The Chronicle of Higher Education
   • DiversityJobs
   • HigherEdJobs
   • HERC (Higher Education Recruitment Consortium)
   • Indeed
   • RecruitMilitary
   • The Tuskegee News
   • Professional organization or journal
   • Veterans Assistance Services
   • Disability Assistance Services
   • State Employment Service
   • Social Media
   • AU Job Bulletin
   • Notified by an Auburn employee
   • College or university Career Services
   • I went to the AU Employment Website directly (www.auemployment.com)
   • Other
2. * Do you have a high school diploma or equivalent?
   • Yes
   • No
3. * Do you have 2 years of experience in clerical and administrative support services, customer service, financial reporting, database management, record-keeping, and/or scheduling?
   • Yes
   • No