Associate Director of Alumni Relations (UPDATED APPLICATION DEADLINE)

PLEASE NOTE: This position has been updated to reflect a new application deadline. Previous applicants remain under consideration and do not need to reapply. All candidates who apply on or before September 12, 2022 will receive full consideration. 

Chief Objective of Position:

Provides marketing, event planning, and administrative support to the Gregory P. Klich Alumni House and the Office of Alumni Relations to build strong alumni support for the University.

Work Tasks:

1. Provide event coordination for on-campus programs of the Office of Alumni Relations including, but not limited to:
   • Reunion Programming (Non-Chapters)
   • Senior Class Programming
   • Homecoming
   • Commencement Weekend Alumni event and ceremonies
   • The Official Christopher Newport Ring Program
   • Family Weekend alumni events and ceremonies
   • Alumni Society Board Meetings
   • Event creative and logistics manager for the Gregory P. Klich Alumni House
2. Manages Assistant Director of Alumni Relations.
3. Serves as lead on all Klich Alumni House operations.
4. Works with scheduling, catering, and other departments on campus for the coordination and execution of Christopher Newport Alumni House events and activities as directed by the Senior Director of Alumni Engagement.
5. Works with the Alumni Marketing Associate on all supervised/owned events, including print, social media, electronic invitations, and mass postcards.
6. Responsible for Alumni Travel Program, Captains Exploring Together. The program covers all international and domestic alumni travel.
7. Create and schedule emails in iModules platform.
8. Create and manage event registrations in iModules platform.
9. Create and execute all alumni-centric CNU Day events and activities in partnership with the annual giving team, office communications & public relations.
10. Engage and oversee alumni volunteers in various campus activities and events.
11. Develops a customer service approach to more effectively promote the “students first” initiative ensuring that all constituents are served in a fast, friendly, efficient, and effective manner. Develops and maintains very positive and professional customer service and/or relations within the office/department and with all constituencies to include students, faculty, staff, guests, and employees. Demonstrates a positive and professional attitude and treats everyone with dignity and respect. Fully supports CNU Traditions and the “Students First” value at CNU and routinely goes the extra mile in providing service.
12. Safety issues are reviewed and communicated and goals are set to ensure a safe and healthy workplace and a reduction in work related absences. Any violation of safety rules are addressed promptly.
13. Follow workplace safety regulations and adhere to applicable standards, processes, and programs established for your position.
14. Report unsafe work conditions to your supervisor.
15. Immediately report work-related incidents to your supervisor and participate in accident investigation requests.
16. Promote a safe and healthy work environment by ensuring the implementation of safety regulations and applicable standards, processes, and programs established for employees under your supervision.
17. Ensure employees under your supervision are trained in safety standards and procedures for their positions.
18. Report work-related incidents within 24 hours according to the procedures established by the university, state and federal guidelines.
19. The position is designated as a “responsible employee” who has the authority to redress sexual violence, who has the duty to report the incidents of sexual violence or other student misconduct, or who a student could reasonably believe has this authority or duty.
20. Performs other duties as assigned.

Knowledge, Skills, Abilities (KSA's) required: Excellent oral and written communication skills. Ability to foster positive internal and external public relations. Demonstrated ability to manage several projects simultaneously. Ability to work both independently and in a team environment. Ability to work a flexible schedule. Ability to work nights, weekends, and holidays as needed. Excellent computer skills to include word processing, spreadsheets, and databases.

Knowledge, Skills, Abilities (KSA's) preferred: Proficiency in Microsoft Office suite programs.

Required Education: Must have a Master’s Degree or a Bachelor’s Degree and work experience at a level which equates to an advanced degree, at time of start date.

Experience Required: Experience in all facets of planning events. Demonstrated experience working with and coordinating volunteers.

Experience Preferred: Experience in event leadership/management, community relations, fundraising, program development and management, social media marketing and basic graphic design.

CNU Information:

S​elected by The Princeton Review to be included in The 387​ Best Colleges: 2022 Edition, Christopher Newport University is a public school offering a private school experience – great teaching, small classes, and a safe, vibrant campus. The University is located in Newport News, Virginia, enrolls approximately 5,000 students, and is dedicated to the ideals of scholarship, leadership, and service. Academic programs at Christopher Newport University encompass more than 90 areas of study, from biology to business administration and political science to the performing arts. The University is ranked by U.S. News & World Report’s America’s Best Colleges guide​ as 3rd among public regional universities in the South and 6th overall, and has recently completed more than $1 billion in capital construction on its 260-acre campus. Christopher Newport University is committed to ensuring that all people are welcomed, honored, and fully engaged in the life of our academic community. We recruit exceptional and diverse faculty and encourage applications from individuals who are underrepresented in their profession. For further details and information about Christopher Newport, visit www.cnu.edu.

Position Detail Information

Working Title: Associate Director of Alumni Relations

Position Number: FA213

FLSA: Exempt

Appointment Type: Full Time

Sensitive Position: No. A sensitive position requires a fingerprint-based criminal history check. This is NOT a sensitive position.

Campus Security Authority: Yes. This position is designated as a Campus Security Authority. A CSA is defined as an “official of the institution with significant responsibility for student and campus activities.” A CSA is required to immediately report any crime that is reported to them to the University Police who will then review, evaluate, and investigate the reported crime. Annual training is required by the Department of Education for all personnel who have been designated as a CSA.

Designated Personnel: No. A “designated position” means this position could potentially be required to work (depending on the event) during an emergency closing. This is NOT a “designated position.”

Statement of Economic Interest: No. This position does NOT require a Statement of Personal Economic Interest.

Restricted Position: No.  A restricted position would be subject to availability of funding. This is NOT a restricted position.

Posting Detail Information

Posting Number: AP249P

Number of Vacancies: 1

Posting Date: 08/17/2022

Application Deadline: 09/12/2022

Application Instructions: Interested parties are requested to submit a cover letter; current resume; and the names, addresses, and telephone numbers of at least three professional references at the time of application.
Review of applications will begin September 12, 2022. Applications received after September 12, 2022, will be accepted but considered only if needed.
Search finalists are required to complete a CNU sponsored background check.
Christopher Newport University (CNU) will make a reasonable effort to accommodate persons with disabilities in the application and/or interview process. Persons with disabilities who require accommodation should contact the CNU Human Resources Office by calling (757) 594-7145.

Link to Posting: https://jobs.cnu.edu/postings/14111

EEO Statement: 

Christopher Newport University, an EO Employer, is fully Committed to Access and Opportunity.
Notice of Non-Discrimination & Title IX Policy Statement: