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Student Services Assistant--Counseling and Career Services

Metropolitan Community College
Missouri, United States
Salary Not Specified
Posted Date
Aug 12, 2022

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Position Type
Administrative, Business & Administrative Affairs, Business & Administrative Support, Student Affairs, Disabled Student Services, Financial Aid
Employment Type
Full Time
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Position Information

Position Information

Career Opportunity Number 22-123 Position Title: Student Services Assistant--Counseling and Career Services Location Maple Woods Position Type: Full-Time Class Category Classified Staff Job Open Date 08/12/2022 Job Close Date 09/05/2022 Open Until Filled No Initial Screen Date: 09/08/2022 Minimal Qualifications:
* High School Diploma or equivalent (G.E.D.). Preferred qualifications:
Preference will be given to individuals who possess :
• Associate’s degree.
• Recent (within last two (2) years) experience in using database systems and the internet.
• Demonstrated experience of ability to provide positive customer/student service to a diverse community.
• Demonstrated evidence of ability to plan, organize, and implement multiple tasks and complete tasks accurately and on time, including event planning.
• Demonstrated evidence of strong interpersonal skills (verbal, non-verbal, and written communication) and the ability to interact with or lead a small group.
• Experience with problem-solving, ability to research solutions.
• Demonstrated evidence of attention to detail and accuracy, as it relates to budgeting, bookkeeping, and purchasing.
• Demonstrated evidence of working in a collaborative team environment.
• Demonstrated planning and implementation of events and programs.
• Demonstrated ability to support multiple departments (counseling and career services).
• Demonstrated ability to use compassion and discretion with individuals in need of support.

Work Hours
Normally scheduled Monday through Friday; however, may be required to work other shifts to include evenings and/or weekends. Schedule subject to change based upon department needs. Compensation The annual salary is $31,291 . A competitive benefit package is included. Special Instructions to Applicants
PLEASE NOTE : * Cover letter and resume are required and must be attached to the online application in order to receive any consideration. * Interviews will be conducted by a search committee.

We offer all full-time employees medical, dental, vision, and life insurance plans, as well as retirement, 403b, employee assistance, and flexible spending and health savings account. We have a generous time-off policy including vacation, sick/personal days, holidays, and paid spring and winter break.

We can’t wait to show you why Metropolitan Community College is a great place to work!

Class Summary

This is the first level in the Student Services series. Incumbents provide basic information and services to students and prospective students regarding enrollment process, financial aid, career services, disability
support, records and transcripts, or counseling, and perform clerical duties. Major duties and responsibilities include: providing admissions information to prospective students; providing information on academic requirements and processes, financial aid, and registration processes; processing payments; reviewing documentation; entering and tracking data; responding to general inquiries; scheduling appointments; maintaining supplies; and maintaining records, documents, activities, or student status.
  • EOE /M/F/Vet/Disabled
Typical Essential Duties

• Provides information to prospective and current students, to include information on admissions, academic requirements and processes, financial aid, college offerings and services, and/or registration processes.
• Provides assistance to students and other individuals; work may involve responding to general inquiries via phone, email, or in person; distributing supplies and resources; providing referrals; directing calls to appropriate personnel/departments; giving campus tours; assisting students with completing documentation; reviewing and collecting documentation; and processing payments.
• Maintains records, call sheets, forms, spreadsheets, and training and other documentation; and enters and tracks student data related to test scores, activities, status, financial aid, scholarships, and other financial, general, and confidential information.
• Performs basic clerical duties to include scheduling appointments, maintaining supplies, reserving rooms, maintaining calendars, processing correspondence, and preparing and distributing materials packets.
• Assists admissions coordinators and other internal and external staff and departments with basic administrative duties, to include setting up and reserving rooms, distributing promotional materials, sending out invitations and reminders, registering students, and monitoring attendance, during special events and to facilitate related departmental operations.
• Performs other duties of a similar nature or level.

• This job description is intended to represent only the key areas of responsibilities; specific position assignments will vary depending on the business needs of the department.


• Program support principles and practices;
• Customer service principles;
• Record keeping principles;
• Data entry principles and practices;
• Computers and applicable software and applications.


• Providing customer service;
• Preparing schedules;
• Compiling information;
• Performing data entry;
• Providing program support;
• Maintaining records;
• Using a computer and related software applications;
• Utilizing communication and interpersonal skills as applied to interaction with coworkers, supervisor, the general public, and others sufficient to exchange or convey information.

Positions Supervised
  • No staffing table positions.
Physical Requirements

Positions in this class typically require: reaching, standing, walking, fingering, grasping, feeling, talking, hearing, seeing and repetitive motions.

Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Walking and standing are required only occasionally.

Licensing Requirements


Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * What is the highest level of education you have as conferred through an official transcript?
    • Have not completed High School/GED
    • High School/GED
    • Associate's degree
    • Bachelor's degree
    • Master's degree
    • Doctorate degree
  2. * How much administrative support, customer service, or related area do you have, as supported by the employment history listed on your application?
    • none
    • less than one year
    • between 1 and 2 years
    • between 2 and 3 years
    • between 3 and 4 years
    • between 4 and 5 years
    • five or more years
  3. How did you learn about this position?
    • Academic Keys
    • Chronicle of Higher Education
    • Craigslist
    • Diverse Issues in Higher Education
    • Dos Mundos
    • Employee referral
    • Facebook
    • HigherEdJobs
    • Indeed
    • Inside Higher Ed
    • Kansas City Call
    • Kansas City Globe
    • Kansas City Hispanic News
    • LinkedIn
    • MCC Website
    • Monster
    • Other Source
    • Twitter
Optional & Required Documents
Required Documents
  1. Cover Letter
  2. Resume
Optional Documents
  1. Transcript 01
  2. Transcript 03
  3. Transcript 04
  4. Transcript 05
  5. Other Document 01
  6. Other Document 02
  7. Letter of Recommendation 01
  8. Letter of Recommendation 02
  9. Letter of Recommendation 03
  10. Other Document 03

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