Office Assistant, Adult Education Center

About Cape Cod Community College:

Cape Cod Community College is a place of personal discovery, enrichment, and professional development for those just beginning the quest and for those at many points along the path of higher education throughout life. It is a caring, comprehensive institution that belongs to the people it serves and responds to their individual and community needs. Students attending Cape Cod Community College are striving for personal excellence, and are finding it, day after day. Graduates of the College can be found in all levels of private business, the professions, and public service, and they excel at what they do.

For students seeking to lay a foundation for further study, there is no better place to begin than at Cape Cod Community College. In today's highly competitive market place, the well prepared transfer student is the most aggressively recruited person in higher education. For many Cape Cod Community College graduates, that Associate Degree opens the door to institutions that were just not an option after high school. And, when you consider the savings in the overall cost of a four-year degree at either a public or a private university, starting at Cape Cod Community College becomes an incredible bargain that blends quality with unmatched value.

The students' education is the first priority at Cape Cod Community College. As a learning-centered community, we value the contributions of a diverse population, welcome open inquiry, and promote mutual respect. The College offers a strong educational foundation of critical and creative thinking, communication competency, and a global, multicultural perspective that prepares students for life and work in the 21st century. Our liberal arts, sciences, and career programs provide educational pathways that serve the varied social, economic, and demographic characteristics of our community with a distinctive focus on sustainability. We honor our past, celebrate our present and imagine our future.


Job Description:

GENERAL STATEMENT OF RESPONSIBILITIES:

The Office Assistant position will provide administrative support to the Director, Assistant Director, and/or Program Data Coordinator of the Adult Education Center of CCCC (AEC). The AEC office relies heavily on the use of technology, including software programs unique to adult student education processing. The responsibilities of the position require strong administrative office skills, a high level of organization and flexibility, excellent communication and interpersonal skills, an advanced level of accuracy, strong MS Office computer skills, scheduling skills, problem solving skills, and the ability to cooperate with others in a complex and varied environment. This position requires enthusiasm for working effectively in a global, multicultural academic setting with a diverse population of students, administrators, and faculty, as well as with the public and local business organizations. The ability to be self-directed is required, as is the ability to maintain confidentiality in day-to-day office operations.

EXAMPLES OF DUTIES:

1. Update and maintain confidential student records.
2. Maintain confidentiality of records in accordance with FERPA and state regulations.
3. Maintain high level of accuracy with data input and output.
4. Maintain, track, and file student forms; review documents received from student applicants for accuracy and completeness; route folders and application material for appropriate action; create, file, and maintain student folders and filing systems for multiple processing years.
5. Assist with student referrals and intake paperwork, and student intake by preparing placement test materials and setting up the orientation and testing rooms.
6. Assist with other related duties and special projects as assigned.

Requirements:

MINIMUM QUALIFICATIONS :

1. Two years of full-time or equivalent part-time experience in office administration, business administration or business management.
2. Associate degree or equivalent work experience.
3. Strong administrative office skills with a propensity for a high degree of accuracy.
4. Strong computer skills including MS Word, Excel, PowerPoint, and data base management.
5. Excellent human relations and customer service skills.
6. High level of organizational and communication skills.
7. Demonstrated ability to multitask and prioritize workload.
8. Aptitude for working independently and paying close attention to detail.
9. Demonstrated ability to communicate clearly, effectively, and accurately both orally and in writing.
10. Aptitude for smooth adaptation to challenges and changing demands occurring within the grant requirements.
11. Ability to be flexible in work schedule.

ADDITIONAL PREFERRED QUALIFICATIONS :

1. Experience working in a high school or community college setting.
2. Bi-lingual.
3. Valid driver's license and access to a vehicle.

Equivalency Statement

Applicants who do not meet the qualifications as noted above are encouraged to put in writing precisely how their background and experience has prepared them with the equivalent combination of education, training, and experience required for the responsibilities of this position.


Additional Information:

COMPENSATION : $17.00 per hour, 25 hours per week. Part-time, Benefited, Non-unit Professional position.

APPLICATION DEADLINE: Immediate need; applications reviewed upon receipt.

Please visit our website at www.capecod.edu for information on Cape Cod Community College.

COVID VACCINE POLICY: Candidates for employment should be aware that all Cape Cod Community College students, faculty, and staff must comply with the Massachusetts state two-year public college vaccination policy as a condition of employment. Please see College website for details.

This appointment is subject to the FY2023 budget appropriations.

Appointment subject to SORI (Sex Offender Registry Information), publicly-accessible Massachusetts CORI (Criminal Offender Record Information) and national background checks.

The College does not provide any measure of assistance for applicants who do not have the ability to work in the United States.

Cape Cod Community College is an affirmative action/equal opportunity employer and does not discriminate on the basis of race, color, national origin, sex, disability, religion, age, veteran status, genetic information, gender identity or sexual orientation in its programs and activities as required by Title IX of the Educational Amendments of 1972, the Americans with Disabilities Act of 1990, Section 504 of the Rehabilitation Act of 1973, Title VII of the Civil Rights Act of 1964, and other applicable statues and College policies. The College prohibits sexual harassment, including sexual violence. Inquiries or complaints concerning discrimination, harassment, retaliation or sexual violence shall be referred to the College's Affirmative Action/Title IX Coordinator, the Massachusetts Commission Against Discrimination, the Equal Employment Opportunities Commission or the United States Department of Education's Office for Civil Rights.


Application Instructions:

**ALL APPLICATION MATERIALS MUST BE SUBMITTED ELECTRONICALLY IN ORDER TO BE CONSIDERED.**

Begin the online application process by going to the APPLY NOW link. During the process you will be given an opportunity to upload required documents : a cover letter addressing how you meet the minimum requirements of the position and resume (failure to submit requested documents may result in disqualification). Please note that finalist candidates will be asked to provide three current professional letters of reference and transcripts.

See the FAQ for using our online system. Please contact us if you need assistance applying through this website.

Returning Applicants - Login to your Cape Cod Community College Careers Account to check your completed application.