AP Supervisor

Position Title AP Supervisor The Opportunity

The Accounts Payable Supervisor will help create an environment that encourages and builds upon process efficiency and effectiveness for the purpose of allevating the financial and administrative burden on various campus constituents.

Responsibilities

This position will supervise the following functional areas: Accounts Payable, OneCard Program, Fuel Card Program, Travel and Expense Management. Duties include:

Supervision:

• Plan, prioritize, assign, analyze and monitor workflow, and maintain appropriate staffing levels and review progress to ensure the quality and quantity of work meets standards, deadlines for deliverables, and program goals and objectives.
• Establish work schedules, review and approve worktime and absences using the automated system.
• Identify training and developmental needs, and provide training to develop skills.
• Provide feedback and coaching, write and review performance plans, and evaluate and sign employee performance evaluations.
• Resolve employee performance problems and issues, disputes, and grievances
• issue corrective actions and initiate discipline as needed.
• Write and review position descriptions, recommend promotions or demotions, changes in pay, and sign personnel action forms.
• Initiate the hiring process, provide subject matter expertise to HR during the comparative analysis process, interview applicants, and hire.
• Ensure staff understands and receives training for best practices, rules and regulations related to their specific roles.
• Develop and foster an environment of continuous improvement, collaboration and service.
• Responsible for timely and accurate processes within each functional area.

Accounts Payable/Operations

• Responsible for ensuring adherence to Mines policies
  • Adherence to financial, procurement, travel policies
  • Ensure staff has a solid understanding of policies, and the business purpose of the policies
  • Understanding when a business process or landscape in Higher Education has changed and policies need to be reviewed and recommendations to policy change is warranted.
• Managing accounts payable using accounting software and other programs need for compliance and effeciency
• Oversee all payment transactions such as ACH, wire transfers, paper checks, and credit card(s)
• Assist in the Accounts Payable monthly close process
• Verifies campus requests are processed timely and accurately while adhering to procedures and fiscal rules
• Processing transactions and performing accounting duties such as account maintenance, recording entries and reconciling liability accounts
• Effectively identify, recommend, and implement scalable process optimization, resource efficiency, and automation opportunities
• Prepare and process annual 1099 reporting, mailings and IRS filings and any corrections
• Responsible for leading the accounts payable function in compliance with internal controls, policies and procedures
• Provide guidance and direction on projects, process improvements, and workflow documentation
• Assist with annual financial audit, research audits, PERA Audits and other audit including preparation of audit schedules and responding to audit inquiries
• Work closely with external auditors during audit by preparing requested information and addressing auditor inquiries related to A/P
• Act as point of escalation for accounts payable to ensure timely remediation of issues.
• Oversee vendor onboarding and maintain the integrity of vendor files and documents, such as W-9's and W-8BEN to ensure compliant, complete, and accurate information
• Collaborate closely with the Associate and Assistant Controllers for an efficient close process and to produce accurate financial reporting
• Vendor invoice review, processing, and reconciliation
• Prepare correcting entries when errors are identified
• Review unclaimed payments and follow the escheat process twice annually

Metrics and Process Improvement

• Develop appropriate and useful measures and metrics to assess and understand department wide service levels, department and individual performance levels, customer satisfaction, and other information necessary to continuously improve the quality and efficiency of service; and
• Analyzes data and information to identify performance levels, service trends, issues and opportunities for process and service level enhancement.
  • Review and develop processes that meet internal control and segregation of duty requirements.

Stakeholder Partnership and Shared Governance

• Ensures the shared services functions meets or exceeds user expectations and requirements.
• Actively develops campus collaboration through shared responsibility in positive outcomes for campus clients, the Golden community and shared services.
• Establishing and maintaining relationships with new and existing vendors
• Provide guidance and training to the campus community on processes, forms and rules related to all areas of financial management under the purview of the position

Minimum Qualifications

• A Bachelor’s degree in Accounting, Business Management, Finance, or closely-related degree;
• 2+ years progressive experience in Accounts Payable;
• 2+ years of demonstratable experience supervising and developing teams.
• Understanding of and experience applying general accounting principles and standards in a professional setting.

Preferred Qualifications

• 3+ years of progressive supervision experience
• 3+ years of managing and developing teams.
• Knowledge of governmental accounting
• A high-level understanding of accounts payable, travel, finance and business operations
• Knowledge of higher education culture, governance, structures and mission
• Experience using Workday

About Mines & Golden, CO
Mines is consistently ranked among the top engineering colleges in the United States and ranks number one as the best public school in the state for best value colleges. Mines is located in the heart of Golden, Colorado, a western suburb of Denver. The campus location offers a small-town ambiance with close proximity to all that the Denver metropolitan area has to offer with an abundance of cultural events, museums, theaters and sporting venues. An arid climate and an average 300 days of sunshine per year make the area an ideal place to live, work and play. We seek individuals who value a diverse and inclusive community – offering different perspectives, experiences, and cultures that enrich the educational and work experience. Equal Opportunity

Colorado School of Mines is committed to equal opportunity for all persons. Mines does not discriminate on the basis of age, sex, gender (including gender identity and gender expression), ancestry, creed, marital status, race, ethnicity, religion, national origin, disability, sexual orientation, genetic information, veteran status or current military service. Further, Mines does not retaliate against community members for filing complaints regarding or implicating any of these protected statuses.

Mines’ commitment to nondiscrimination, affirmative action, equal opportunity and equal access is reflected in the administration of its policies, procedures, programs and activities and in its efforts to achieve a diverse student body and workforce.

Through its policies, procedures and resources, Mines complies with federal law, Colorado state law, administrative regulations, executive orders and other legal requirements to prevent discrimination (including harassment or retaliation) within the Mines campus community and to address potential allegations of inequity or concerns for safety.

Pay Range

$61,400 - $69,825 annually

Mines takes into consideration a combination of candidate’s education, training and experience as well as the position’s scope and complexity, the discretion and latitude required in the role, work location, and external market and internal value when determining a salary level for potential new employees.

Total Rewards Mines is proud to provide exceptional benefits that include pay, health & wellness and work/life balance offerings. Our portfolio of benefits includes medical, dental, vision, disability insurance, flexible spending accounts, life insurance, and retirement savings plans. Additionally, Mines employees are eligible for tuition benefits (for employees and dependents), generous paid holidays and leaves and discount programs. For more information, visit Mines benefits . How to Apply Applicants will be asked to complete an online application (personal information, demographic information, references, veterans status) and upload a resume and cover letter (required). References will not be contacted until later in the selection process and you will be informed before that contact is made. Background Investigation Required Yes COVID-19 Vaccine Requirement This position will require documented proof of full COVID-19 vaccination or exemption because of a medical or religious exclusion. New employees will be required to provide attestation to their status with proof of vaccination upon hire. Religious and medical exemptions and reasonable accommodation shall be addressed as required by law pursuant to the Equal Employment Opportunity Commission’s vaccination guidance.


Advertised: Aug 15, 2022 Mountain Daylight Time
Applications close: Sep 5, 2022 11:55 PM Mountain Daylight Time