Office Manager for MBA Program

POSITION TITLE: Office Manager

The Graduate School, at Jarvis Christian College, invites applications for an Office Manager Position. The successful candidate is expected to resume duties immediately.

SKILLS AND QUALIFICATIONS:

• Bachelor degree required with secretarial and office experience Strong written and verbal communication skills Organization and ability to multitask to complete a variety of tasks Strong interpersonal skills to interact positively and professionally with students, faculty, staff, and visitors Excellent computer and technological skills Time management skills Attention to detail to ensure tasks are completed thoroughly and correctly Pre-Employment screening is required: criminal background-check

RESPONSIBILITIES:

• Ensure effective and smooth running of the Graduate School office Treat all students, faculty, staff, and visitors to the Graduate School with professional courtesy Participate in graduate student’s recruitment, as needed Channel all applications for graduate school admissions to the Dean of graduate school for immediate processing.    Develop and maintain a computer and manual filing system Handle sensitive information in a confidential manner Manage office inventory and ensure regular supply of office materials Design and implement office policies and procedures Organize and schedule appointments and meetings Assist in the preparation of regularly scheduled meetings, including Graduate Council meetings Answer and direct phone calls Type official correspondences Produce and distribute correspondence memos, letters, faxes, and forms Carry out administrative duties such as filing, typing, copying, binding, scanning, etc. Organize travel arrangements Take accurate minutes of meetings, including Graduate Council meetings Operate office equipment including printers, copiers, fax machines and multimedia instruments Submit and reconcile expense reports and perform other budgeting responsibilities, as assigned Perform other office related duties assigned by the Dean of Graduate School, from time to time