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Administrative Assistant

Employer
Virginia Commonwealth University
Location
Virginia, United States
Salary
Salary Not Specified
Posted Date
Aug 15, 2022

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Position Type
Faculty Positions, Business & Management, Management, Administrative, Academic Affairs, Academic Administration, Business & Administrative Affairs, Business & Administrative Support, Other Business & Administrative Affairs, Conference & Special Event Administration
Employment Level
Administrative
Employment Type
Full Time
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Summary:

This position reports to the Project Manager, Research Compliance and works with other faculty/staff on special projects, contributing to assigned research and organization projects related to the work of the Office of the Vice President for Research and Innovation (OVPRI). Overall, this position is to give administrative support for project management, event planning, and general office needs. Duties include but are not limited to maintaining and editing project documents and files, preparing for and managing meeting logistics, calendar management, typing and data entry, drafting correspondence, small event management projects, and other assigned administrative tasks. This professional will also engage with OVPRI stakeholders independently as assigned, set-up events, and provide support to senior leadership and assistance with special projects when needed. Position will be primarily remote, with occasional in-office work.



Position Responsibilities:

Project Management Support -

Administrative support for project management and event planning. Duties include but are not limited to maintaining and editing project documents and files, preparing for and managing meeting logistics, calendar management, typing and data entry, drafting correspondence, small event management projects.

Administrative Support -

Provide support to senior leadership and assistance with special projects when needed along with general office needs.

Other Duties as Assigned -

Perform other duties as assigned

Required Qualifications:

Bachelor's degree or an equivalent combination of education and experience required.
Proficient with Microsoft Office suite, Google, and calendar management
Experience with Zoom and other virtual meeting platforms
Exceptional communication skills, including professional emails, and documentation notes
Ability and eagerness to learn from others
The candidate should have demonstrated experience working in and fostering a diverse faculty, staff, and student environment or commitment to do so as a staff member at VCU.

Preferred Qualifications:

3 or more years of professional administrative experience
Excellent oral and written communication skills
Excellent interpersonal skills
Strong analytical and critical thinking skills
Strong organizational skills and the ability to meet deadlines
Ability to engage stakeholders virtually and at in-person events
Ability to work independently, but in a collaborative team environment
Detail-oriented, organized, reliable, responsible, and proactive
Ability to work flexible hours, up to 29 hours per week

Typical Physical and Cognitive Requirements:

Emotional Demands:
E Fast Pace
M Average Pace
E Multiple Stimuli
E Frequent change
M Intense customer interaction

Physical Demands and Activities:
M Light lifting (<20 lbs.)
M Moderate lifting (20-50 lbs.)
N/A Heavy lifting (>50 lbs.)
M Pushing/pulling
E Walking
M Standing
N/A Climbing
E Sitting
E Reaching
E Repetitive motion
E Bending

Mental/Sensory Demands:
E Memory
E Reasoning
E Hearing
E Reading
E Analyzing
E Logic
E Written communication
E Verbal communication

Environmental Conditions:
N/A Extreme heat/cold
N/A Fumes
N/A Extreme noise
N/A Mists/gases
N/A Vibrations

Salary Range: 22.00 - 25.00/hour



Position Details:

Department: Office of Research
Employment Type: H1 - Hourly
Restricted Status: No
FTE: .5
Exemption Status: Non-Exempt




Department: 1220
Employment Type: H1 - Hourly
Restricted Status: No
FTE: 50
Exemption Status: Non-Exempt

HOURLY- $22.00 - $25.00/HOUR


GENERAL ADMINISTRATION - 19011

ADMINISTRATIVE ASSISTANT GA





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