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Special Programs Coordinator for the Arts

Alfred University
New York, United States
Salary Not Specified
Posted Date
Aug 15, 2022

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Position Type
Administrative, Academic Affairs, Arts Administration, Business & Administrative Affairs, Alumni Affairs, Conference & Special Event Administration, Student Affairs, Other Student Affairs, Student Activities & Services
Employment Type
Full Time
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Provides administrative and logistics leadership to the School of Art and Design + Performing Arts Division special programs. Working closely with coworkers to ensure that special programs and their operations run smoothly to support faculty, staff, students, and visitors.

  • Collaborating with University Advancement, Recruitment and Alumni Affairs, University Summer
  • Coordinator, Marketing/ Communications for the Arts and AU, IDEA Generator, Institute for Cultural Unity, Student Affairs/ Student Activities Board/ Various arts student clubs (Art Walk, QuAC, Clay Collective, Print Club etc.), Galleries and other university offices on arts event planning and execution including:
    • Summer arts festival and workshop coordination, and implementation
    • Arts residencies coordination and support
    • Co-curricular events which increase retention, attract students and raise the profile of the arts on campus (ex: speaker series, senior shows/ MFA exhibitions, Arts Reunion/ Alumni events, Art on Campus, graduation reception, BOT meeting events, SUNY student exhibitions, etc...)
  • Develop and supervise the maintenance of various logs, filing, and recordkeeping systems related to assigned functions.
  • Maintain flexible hours to oversee activities scheduled during evenings and weekends as needed.
  • Cohen apartment oversight
  • Supports the acclimation of the Randall Chair
  • Supports events through acting as a liaison across campus
  • Prepare meeting rooms for use and set up any devices that will be used.
  • Ensuring guests are comfortable and connected with the right personnel
  • Manages schedules for communal spaces
  • Manages student interns and work-study positions
  • Performs additional job/team related duties as needed
  • Eligible candidates must have at least 2 years of relevant experience with measurable outcomes.
  • The ideal candidate will have a background in the arts, management, event coordinating and a passion for the arts. Desired traits include the ability to be flexible, collaborative, detail-oriented, organized, a visionary, self-motivated problem-solver with excellent customer service and collaborative teambuilding skills. Must have excellent organizational skills and the ability to work and collaborate with diverse populations in a dynamic office setting. Strong Microsoft Office and communications skills required.
  • With or without reasonable accommodation the incumbent must be able to perform the essential functions of the position which include:
    • The ability to read, write, and speak English at a minimum of an associate degree level
    • Familiar with and willing to stay current with Microsoft platforms including Office, Excel, and Outlook and other software appropriate which support the position responsibilities as needed
    • Ability to manage time effectively to meet deadlines and prioritize responsibilities
    • Ability to work effectively in a high traffic/high profile office
    • The ability to understand intermediate mathematical calculations
    • The ability to follow instructions and directions given verbally and/or in writing
    • The ability to maintain regular and prompt attendance in the workplace
    • Problem solving
    • Ability to work independently
    • Communication with the public and internal team members
    • Create written communications
    • Work independently, collaboratively, and efficiently
    • Knowledge of planning and scheduling techniques
    • Knowledge of supplies, equipment, and/or services ordering and inventory control
    • Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community.
    • Records maintenance skills.
    • Ability to lead, collaborate and train staff and/or students
    • Ability to create, compose, and edit written material
    • Knowledge of office management principles and procedure
    • Ability to coordinate and organize meetings and/or special events
    • Knowledge of academic administrative principles and procedures.
Alfred University actively subscribes to a policy of equal employment opportunity, and will not discriminate against any employee, student or applicant because of race, age, sex, color, sexual orientation, gender identification or expression, physical or mental disability, religion, ancestry or national origin, marital status, genetic information, military or veteran status, domestic violence victim status, criminal conviction status, political affiliation or any other characteristic protected by applicable law. Protected veterans, minorities and women are encouraged to apply.

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