Accounts Payable Specialist

Salary for Announcement

The anticipated hiring range for this position is $41,200 – $61,800.
The salary of the finalist(s) selected for this role will be set based on a variety of factors, including but not limited to, internal equity, experience, education, specialty and training.
The above salary range represents the University’s good faith and reasonable estimate of the range of possible compensation at the time of posting.
For more information on MSU Denver’s compensation structure, please visit https://www.msudenver.edu/hr/compensation/professionalexecutivestaff/compensationstructureandguidelines/

Posting Details

Posting Number

A02253

Position Title

Accounts Payable Specialist

Position Number

E00750

Pay Grade

14

Employee Category

Professional staff

Department

Accounting Services

EClass Code

Full Time Professional Staff

Position Summary

This position exists to manage an assortment of specific vendors/suppliers, monitor levels of expenditures based on purchase orders, contracts, or leases, and ensure the timely payment of University obligations to these suppliers. This position is also responsible for negotiating resolutions with suppliers as problems arise. It also provides audit, review and verification of vouchers for completeness and conformity to applicable rules, regulations, and policies with the authority to make changes as necessary; process vouchers to pay suppliers for goods and services received; and employees for reimbursements; serve as a technical resource for personnel regarding the payables system and forms, technical procedures and proper use of codes; review payments for accuracy from check cycles; provide information to accountants regarding the proper use of accounts as well as sufficient account balances. This position also must analyze supplier activity, recommending journal entries or other corrective actions; accumulate and consolidate voucher activity. This position maintains and revises the Accounts Payable policies and procedures manual, and provides recommendations related to proposed solution. This position will also support new processes and integrations, by learning all key aspects and helping to facilitate all required changes in processes. This position is also responsible for reconciliations and entry level accounting work.

IND208

Duties/Responsibilities

• 40% Serves as Accounts Payable Specialist by reviewing and auditing supplier invoices and requests for payments from faculty, administrators, and staff. Analyzes the propriety of these requests for payment and adherence to University fiscal rules and University policy, compiles allowable costs and adjusts for unallowable costs, and processes for payment. Reviews all requests for payment to determine the specific department it may belong to and/or SPO /PO pertaining to the purchase and determines the balance of the SPO /PO in the Banner or Workday finance system prior to processing payment. Discovers any errors in the request, notifies the department contact, offers solutions to the error, and processes the request for payment with the updated information into the Finance system. Exercises individual judgment to select the appropriate solution to the error based on broad University fiscal rules and specific MSU Denver policies and procedure. Verifies that all required IRS and Fiscal Rule documentation is correct and on file, follows up with suppliers to request documentation when not on file. Within the limits of the finance system, determines the speed, methods, and timing to efficiently complete the payment to suppliers. Prioritizes the individual workflow to meet the weekly check run deadlines. Assures individual quality control for data entry under $100. Analyzes supplier activity, recommending journal entries for transfers or other corrective actions. NOTE : This position will be devoted to testing in Workday (through the end of the calendar year) as part of the normal workload is moved to Temporary Employees. Devoted participation in this new implementation is required, as well as any additional trainings that may be needed for Workday.

• 30% Processes travel documents for mileage reimbursements, travel advances and final payments for University personnel, students, and University guests. The position uses State and University travel guidance to ensure payments are appropriate in nature and approved in accordance in applicable regulation.

• 10% Serves as a reviewer for other team member’s payments to be processed into Accounts Payable, and determines which rules and regulations apply in given circumstances in the review process. The review process requires checks for adherence to University fiscal rules and University policy and ensuring that the proper process, chart of accounts references, etc. are used in the request for payment. Serves as part of the internal control checks and balances process for checks written in the Accounts Payable system. Maintains access to the IRS website and processes TIN matches on the IRS website.

• 10% Serves as a liaison to contacts outside the supervisory chain. Specifically, works with the University campus and with outside suppliers to perform problem resolution. Discovers information or problems with requests for payment by interviewing the department personnel or supplier. Investigates the circumstances of the problem and works with the outside contact to accumulate all required and correct data. Advises the department personnel or the supplier with alternatives to resolve complaints or problems. Uses professional judgment to determine if re-classifications are necessary to account codes. Checks for authorized approvals, pre-approval for computer related purchases, and determines if a purchase is appropriate in nature as well as what course of action must be taken when problems exist.

• 10% This position assists with training students who support Accounts Payable and works directly with Accounts Payable Manager to facilitate special projects as needed and process improvements, identifying the team’s strengths and weaknesses and suggesting areas of improvement. Maintains and revises the Accounts Payable policies and procedures manual, and provides recommendations related to proposed solution. This position may also assist with A/R, Grants, and reconciliations of various items, so reconciliation experience and comfort using Excel is important.

• This position is also responsible for any additional duties as assigned.

Required Qualifications

• One (1) year Accounts Payable, bookkeeping or related experience
• Experience providing customer service
• Experience using Microsoft Office Suite

Preferred Qualifications

• Experience in the Oracle Banner Finance system, Workday, or related system
• Experience working in Higher Education
• Ability to maintain confidentiality
• Strong organizational skills
• Strong written and oral communication skills, sufficient to express ideas and agreements concisely and persuasively.
• Working knowledge of encumbrances (SPO’s & PO’s)
• Experience with journal entries
• Experience with reconciliations

Work Hours

M-F 8-5, hybrid work schedule possible

Posting date

08/15/2022

Closing date

Closing Instructions

Open Until Filled

To ensure full consideration, applications must be received by 11:59pm (MT)

08/30/2022

Special Instructions to Applicants

IMPORTANT : In order to be considered as an applicant you must apply via the online application system, www.msudenverjobs.com.

Talent Team Representative

Elizabeth Wellington

Talent Team Representative E-mail

ewelling@msudenver.edu

Benefits

MSU Denver is pleased to offer our current and potential employees a wide array of benefit options. To learn more, please visit the following link:

Employee Benefits Offerings

Diversity Statement

Metropolitan State University of Denver is a unique, access-oriented campus community that values diversity, equity, and inclusion in all its forms. Our student population consists of nearly 50% first generation students and over 45% students of color. We are a designated Hispanic Serving Institution located in downtown Denver.

We create an equitable learning and working environment in concert with individuals who consistently demonstrate commitment to equity and inclusion. We greatly value the diverse identities and perspectives of our students, faculty, and staff and recognize that in order to achieve a just and equitable society, diversity must go beyond simple representation. It requires critical inquiry and dialogue and a commitment to action. We strive to provide a culture of belonging for all community members to achieve personal and professional success.

MSU Denver is committed to creating and fostering a work environment and culture of belonging; we are proud of the work our employee affinity groups contribute to our culture. For more information on our employee affinity groups please visit this link .