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Associate Director or Director for Academic Personnel

California State University, Monterey Bay
California, United States
Salary Not specified
Posted Date
Aug 15, 2022

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Position Type
Faculty Positions, Business & Management, Other Business & Management
Employment Level
Employment Type
Full Time
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Associate Director or Director for Academic Personnel

Job no: 515006
Work type: Management (MPP)
Location: Monterey Bay
Categories: MPP, At-Will, Full Time, Human Resources

Classification: Administrator II
Anticipated Hiring Salary: Commensurate with experience
CSU Salary Schedule
Hours: Full-time / 40 hours per week
FLSA: Exempt

Priority Screening Date: June 26, 2022
Recruitment Status: Open Until Filled


Powered by an inspiring Founding Vision Statement, California State University, Monterey Bay (CSUMB) is a mid-sized comprehensive baccalaureate and masters granting university whose staff and faculty help transform student lives through a focus on student success and engagement through project-based learning, service learning in its regional community, and the promotion of multicultural and global perspectives on and beyond campus. CSUMB is both a Minority Serving Institution (MSI) and a Hispanic Serving Institution (HSI) and has a vibrant, diverse student body of over 7,400 students. The university's Strategic Plan prioritizes inclusive excellence through recruiting and investing in the development of a diverse body of faculty, staff, and administrators. CSUMB's sustainability initiative is to be carbon neutral by 2030. The university's faculty and staff, many of whom live in the East Campus housing development, appreciate living and working so close to the shores of the beautiful Monterey Bay. As one of the 23 campuses in the California State University (CSU) system, CSUMB offers excellent benefits, including access to below-market-rate campus housing and competitive salaries for faculty and staff.


Under the general direction of the Associate Vice President for University Personnel (AVP/UP), incumbent implements programs and administers a full range of faculty/academic personnel functions (Units 3 and 11) and oversees the Student Employment Program.

ESSENTIAL DUTIES AND RESPONSIBILITIES include, but are not limited to, the following:
  1. Develops strategies and leads innovative solutions on best practices and continuous improvement for faculty and academic personnel, recognizing and anticipating needs and then building programs that support the university's mission, vision, values and strategic plan. Collaborates with the AVP/UP, College (Associate) Deans, and other Academic Managers in carrying out these best practices and continuous improvements.
  2. With the lens of diversity, inclusion, equity and belonging, assess current processes, identify improvement opportunities and lead improvement initiatives in line with the university's DEIB goals and objectives.
  3. Works collaboratively in designing effective solutions and in implementing, monitoring, and evaluating necessary interventions for faculty, student employees, and labor relations issues. Encourages positive conflict resolution strategies. Provides advice and assistance in establishing and maintaining constructive working relationships. Helps to identify, prioritize, and make recommendations regarding critical and emerging faculty/academic personnel issues. Supports the AVP/UP by serving as the backup administrator for California Faculty Association (Unit 3) and Academic Student Employees (Unit 11) complaints, grievances, and Academic Labor Management Meetings.
  4. Manages academic personnel operations, including the Student Employment Program, and provides oversight and direction to assigned Academic Personnel staff and Student Workforce Generalist. Coaches, mentors and develops staff, including new employee onboarding and training. Leads employees using a performance management and development process that provides overall context and framework to encourage employee contribution and includes goal setting, feedback, performance development and planning. Responsible for records and Academic Personnel website content. Facilitates campus communications on related changes to the Student Employment Program.
  5. Provides training to faculty members, departments, and academic support personnel on academic personnel policies, practices, and compliance with collective bargaining agreements (California Faculty Association and Academic Student Employees). Develops and oversees processes required by the collective bargaining agreements. Responsible for the preparation of mandated reports to the CSU Chancellor's Office, WASC, and other internal and external agencies as requested and required.
  6. Serves as campus resource for issues pertaining to faculty, student employees, and other academic personnel including tenure line faculty recruitment, RTP, and separation; lecturer appointment, entitlement, and evaluation; leaves of absence for faculty employees; and all matters related to Academic Student Employees. Meets with College Analysts and Administrative Support Coordinators on a regular basis to discuss and address current and potential issues.
  7. Serve as UP representative on campus and systemwide committee(s) and board(s) as needed.
  8. Works within federal and state laws, CSU system regulations, collective bargaining agreements, and campus personnel policies and guidelines to ensure faculty are appointed, compensated and advanced in salary appropriately. Provides input for Academic Personnel in the development and implementation of faculty personnel information systems (HRIS).
  9. May serve as an Administrator in Charge (AIC) in the absence of AVP/UP

Other Functions:
  1. Performs other job-related duties and special projects as assigned.


Knowledge of the principles, laws, and regulations related to human resources or academic personnel in a collective bargaining environment. Knowledge of modern management and administrative techniques including the development and implementation of appropriate internal controls, personnel operations and appropriate methods of work planning, scheduling, and coordination ensuring accomplishment of work in a timely and effective manner. Sound background in personnel and employment policies, procedures, practices, and applicable laws, including labor, employee relations, recruitment and compensation. Knowledge of or ability to learn the purposes, organization, structure, major programs, and related policies of the California State University system and CSUMB. Skill in conflict resolution and a commitment to modeling and promoting civility in the workplace. Flexibility and ability to respond to sudden changes in priorities, to work effectively on complex tasks in the midst of frequent interruptions, and to work effectively both as a member of a team and individually.

Ability and passion to respond to faculty needs in a manner that provides added value and generates significant customer satisfaction. Ability and desire to redefine and simplify strategies, structures, and processes to improve efficiency within a framework of collaborative decision-making and shared governance. Ability to: conduct investigations and training; effectively advise, counsel, negotiate and resolve sensitive, unprecedented, broad, difficult, and complex problems; generate innovative solutions, explore non-traditional ideas, and apply best practices to ensure impact of key initiatives; recognize problems and to take initiative in researching and recommending solutions; maintain confidentiality and to apply good judgment to all aspects of work; use a broad range of technology, including a personal computer and applicable software, and Human Resources Information Systems (Oracle-PeopleSoft/CMS); and perform complex analyses, prepare reports and make recommendations.


Equivalent to a Bachelor's degree from an accredited university in labor relations, human resources management, public administration, business administration, social work, counseling, organizational planning/policy, law or a related field AND demonstrated significant experience in managing academic personnel with responsibility for compliance with laws, regulations, and guidelines.

  • Post-baccalaureate degree(s)
  • Demonstrated significant leadership experience in an academic administrative role.
  • Experience with Academic Personnel issues, including faculty recruitment, retention, advancement, compensation, and diversity, equity, inclusion and belonging for academic appointees.
  • Evidence of innovative and effective leadership in an academic environment.
  • Direct experience working in an academic collective bargaining environment.
  • Understanding of the university's missions of teaching, research, and service.


    Experience working in a collective bargaining environment. Experience in the development and oversight of academic personnel or faculty affairs operations. University or higher education experience.

    • All offers of employment are contingent upon the successful completion of a background check (including a criminal records check).
    • The person holding this position is considered a “mandated reporter” under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.
    • This position will have a duty to report to the Campus Title IX Officer information pertaining to victims of sex discrimination, sexual harassment, sexual misconduct, dating/domestic violence, and stalking as required by CSU Executive Order 1095.
    • This position has been designated as a sensitive position with access to and responsibility for detailed personally identifiable Level 1 confidential information about students, faculty, staff or alumni that is protected, personal or sensitive as defined in the CSU Information Security Data Classification Standards).
    • This position is designated as a Campus Security Authority (CSA) and will be required to participate in annual training and to immediately forward to the Clery Director all reports of crimes brought to their attention pursuant to the Clery Act and California State Education Code, Chapter 15.5, of the Donahue Higher Education Act, Section 67380.
    • May require occasional evenings and/or weekend work.


    Office environment with standard equipment and tasks. Position requires working at a computer and desk for extended periods of time. May require travel between campus offices and off-campus locations.

    The health and safety of our students, faculty, and staff remain our highest priority. While on campus, students, faculty, staff, and the community will be expected to follow all campus safety mandates.

    Per the CSU COVID-19 Vaccination Interim Policy, all students and employees are required to submit their vaccination status to the Otter Vaccination Registry and are encouraged to be vaccinated.

    Hybrid/Remote work will be considered for this position in the state of California only.


    CSUMB offers a premium benefit package that includes outstanding vacation, health, dental and vision plans; membership in the California Public Employees Retirement System (CalPERS); and 14-paid holidays a year. For more information, visit CSU System Benefits. Additionally, as a perk, the University Corporation at CSU Monterey Bay provides access to affordable campus housing based on availability; visit Schoonover Employee Housing for more information.


    For full consideration, applicants must complete the required online application prior to the priority screen date found at Careers at CSUMB. Application submissions received after the application screening date will be reviewed at the discretion of the University. Materials submitted become the property of CSUMB and will not be returned.

    CSUMB is not a sponsoring agency for staff or management positions.

    Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting University Personnel at (831) 582-3389 or email All employees must be eligible for employment in the U.S.


    CSUMB hires only individuals lawfully authorized to work in the United States and is an E-Verify employer. In compliance with federal crime awareness and campus security legislation, including the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics, you can view the notice of availability and access the Cal State University, Monterey Bay annual security and fire safety reports at

    CSUMB is a smoke and tobacco-free campus.


    CSUMB is an Equal Opportunity Affirmative Action employer seeking to recruit and support a broadly diverse community of faculty and staff. We value and celebrate diversity in all its forms and strive to foster an inclusive culture built on respect that affirms inter-group relations and builds cohesion. We consider qualified applicants for employment for their anticipated contributions and without regard to race, color, religion, national origin, age, gender, gender identity or expression, sexual orientation, genetic information, medical condition, pregnancy, marital status, veteran status, or disability.

    To apply, visit

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