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Director, Capital Planning & Analysis

University of Delaware
Delaware, United States
Salary Not specified
Posted Date
Aug 13, 2022

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Position Type
Faculty Positions, Business & Management, Business Administration
Employment Level
Non-Tenured Track
Employment Type
Full Time
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University of Delaware

Equal Employment Opportunity Statement

The University of Delaware is an Equal Opportunity Employer which encourages applications from Minority Group Members, Women, Individuals with Disabilities and Veterans. The University's Notice of Non-Discrimination can be found at

Job No: 498687
Work Type: Staff
Location: Newark
Categories: Financial Services and Procurement, Full Time

Pay Grade: 35E

Context of the Job:

The University of Delaware is a major land-grant, sea-grant, and space-grant research institution, with significant public funding. The University has a $1 billion budget and consists of ten colleges and various central units reporting to the President, Provost, and Executive Vice President.

Reporting to the Senior Director for Budget, the Director has primary responsibilities for strategic capital planning and budget in support of the EVP-COO and Facilities organization. The Director is responsible for developing and maintaining the 10-year capital budget for the University of Delaware and will ensure the Facilities has systems and procedures in place to support effective and efficient processing, but also ensure department compliance with university policies and procedures. The Director will collaborate with Facilities to develop and maintain the Maintenance & Operations and Planning & Project Delivery capital renovation and renewal budget and long-range plan and oversee facilities related accounting including tracking and payment of utilities for all university campuses.

Major Responsibilities:
  • Provide overall leadership for planning the University annual capital maintenance and deferred maintenance plans (more than $30M annually). Collaborate closely with other FREAS departments, and other senior administrators and key individuals in the Office of the Executive Vice President, University Finance, Budget Office, and the Controller's Office.
  • Develop long-range fiscal capital plans for the University, including forecasting capital project expenditures for numerous funding sources, including bonds, operating funds, gifts, and state funds.
  • Provide supervision and direction to project accounting team. Provide financial and analytic support to the facilities organization's executive leadership team.
  • Key liaison for internal and external audit of capital projects.
  • Oversee facilities approval and processing of revenue and expenditure transactions, ensuring compliance with University, State, and Federal policies and regulations, while maintaining appropriate internal control safeguards.
  • Oversee facilities monthly/yearly closing schedules and procedures.
  • Advise senior management and University leadership on areas of exposure and changes in cash requirements about large capital projects.
  • Manage the tracking and reporting on all funding sources used for capital projects.
  • Maintain an updated and detailed understanding of all ongoing capital projects, including overall timelines, funding sources, and impacts on annual capital funding budgets.
  • Work closely with the Facilities Planning & Project Delivery team to update monthly cash flow projections for all active projects.
  • Each quarter, report projected spend of allocated bond bill funds to the State of Delaware Office of Management & Budget.
  • In coordination with the Facilities organization, plan, and track spending for all projects within the University's Deferred Maintenance program.
  • Collaborate with Finance on processing capital project funding requests, including seeking necessary approvals.
  • Collaborate with Finance to ensure project expenditures are recorded timely and accurately against the appropriate funding source code.
  • Collaborate with Finance to ensure completed project budgets are reconciled and timely return of unused funding to the appropriate source.
  • Create a consolidated capital budget summary version of the detailed capital plan for senior leadership and Board of Trustee reporting.
  • Manage the payment and tracking of utility spend university wide for all three campuses.
  • Independently conducts project analysis and prepares reports.
  • Compares actual to budgeted results and reports on significant variances.
  • Advise senior management and University leadership on areas of exposure and changes in cash requirements regarding capital projects.
  • Perform job-related duties as assigned.

  • Bachelor's degree in Accounting, Finance or other related field and a minimum of five years job related experience, or equivalent combination of education and experience.
  • Experience in capital project accounting within a company devoted to real estate development, construction or similar department within Higher Education, Healthcare or Corporate real estate preferred.
  • Ability to compile, analyze, interpret, and present financial analysis and reporting.
  • Skill in budget preparation and fiscal management.
  • Ability to develop, plan, and implement short and long-range goals and financial plans.
  • Knowledge of a range of automated financial systems and applications software.
  • Strong analytical and logical thinking skills.
  • Ability to work independently.
  • Demonstrates an understanding and consideration of the differing needs and concerns of individuals with varying identities, cultures, and backgrounds.
  • Committed to fostering a workplace culture of belonging, where diversity is celebrated, and equity is a core value.

Notice of Non-Discrimination, Equal Opportunity and Affirmative Action
The University of Delaware does not discriminate against any person on the basis of race, color, national origin, sex, gender identity or expression, sexual orientation, genetic information, marital status, disability, religion, age, veteran status or any other characteristic protected by applicable law in its employment, educational programs and activities, admissions policies, and scholarship and loan programs as required by Title IX of the Educational Amendments of 1972, the Americans with Disabilities Act of 1990, Section 504 of the Rehabilitation Act of 1973, Title VII of the Civil Rights Act of 1964, and other applicable statutes and University policies. The University of Delaware also prohibits unlawful harassment including sexual harassment and sexual violence.

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