Executive Assistant to Dean
Officer of Administration
Administrative/Office Support, Business
Lundquist College of Business
Appointment Type and Duration:
$55,000 - $65,000 annually
Application Review Begins
July 5, 2022; position open until filled
Special Instructions to Applicants
Please include the following documents with your online
1. A resume/CV.
2. A cover letter indicating how you meet the minimum and, if
applicable, preferred qualifications for the position. Please
describe how you have added value in previous roles and how you
would add value in this role.
3. A diversity statement that highlights contributions and
commitment to diversity. The Lundquist College of Business and Mohr
Career Services is committed to creating an equitable learning and
working environment that actively respects, includes, and engages
everyone. What would that mean to you in this role? How would that
inform your work?
You will also be required to submit the names of at least three
professional references, their e-mail addresses, and telephone
numbers as part of the application process. Any application missing
the above documents/information may be considered incomplete. In
order to ensure consideration, please submit your application
materials prior to or on the listed review date.
Lundquist is interested in finding the best candidate for the job
and that candidate may be one who comes from a less traditional
background. We encourage you to apply, even if you don't think you
meet every one of our preferred qualifications--use your
application to let us know what excites you about the role and what
transferable skills or other qualities you would bring.
The Lundquist College of Business (LCB) is one of seven schools
housing academic programs on the University of Oregon campus. The
college works cooperatively with other UO Colleges and Schools to
prepare students for a broad range of career paths. We are a top
business school with a unique mission and vision that draws
strength from our links to the Pacific Rim and the distinctive
qualities of Oregon culture: innovation, sustainability, active
lifestyles, financial stewardship, and respect for individuality
and diversity within an increasingly global community.
At the heart of our vision and mission are our four centers of
excellence, each highlighting our distinctive qualities and themes.
These centers advance a "learning by doing" approach to business
education (we call it experiential education), in which students
work on real projects for real companies, gaining first-hand
experience in their careers before they even graduate. Our centers
of excellence help you target your business education to specific
areas. But it's our departments that provide the foundation of your
Lundquist education. Whether it's an undergraduate degree, MBA,
Executive MBA, Master of Science in Sports Product Management,
Master of Accounting, or Ph.D., our departments in accounting,
finance, management, marketing, and operations and business
analytics deliver the disciplinary fundamentals for success and the
research excellence that advances business knowledge. Through this
distinct approach to education, students graduate from the
Lundquist College with an education that meets their personal
needs, interests, and ambitions, preparing them to be among the
most knowledgeable and motivated business leaders of tomorrow.
There are approximately 50 full-time faculty members, 54
instructors and adjuncts, 44 administrative positions, 31 staff
members, 1,300 business majors, 2,300 pre-business majors, 1,000
undergraduate minors, 160 master's students, and 35 doctoral
students. The annual budget of the college is approximately $30
The Executive Assistant reports to the Dean of the Lundquist
College of Business and works to ensure effective college
operations by providing executive level and administrative support
to the Dean in a highly confidential and professional manner.
In this capacity, the position is responsible for planning,
organizing, implementing, coordinating, and managing administrative
services for the College, exercising independent judgment, as well
as decision-making authority in designated areas.
The position requires a high degree of personal initiative,
flexibility, and personal judgment in all assignments, along with
strong verbal and written communication skills, the ability to
organize and prioritize tasks to ensure smooth workflow, excellence
in work standards, and a demonstrated interest in providing
superior customer service.
The Executive Assistant will also provide periodic support for the
Senior Associate Deans, and Associate Dean of Administration as
well as serve as a resource for the Department Heads, Program
Directors, and faculty and staff of the College.
The Executive Assistant must be able to work occasional nights
and/or weekends to fulfill special projects and events and have
access to transportation for occasional local travel to meetings as
- Bachelors degree or an equivalent combination of skills and
- Three years of senior-level administrative experience.
To be considered qualifying as "senior level," experience must
include one or more of the following:
o Office management experience which includes supervising/leading
other office workers; and/or
o Providing administrative support to an executive which includes
exercising delegated authority to handle high-level administrative
responsibilities on behalf of an executive; and/or
o Directing projects, programs, or a department to include
accountability for achieving objectives; and/or
o Experience performing the key responsibilities as defined for
this position and which include decision-making authority and use
of judgment in handling confidential matters.
- Demonstrated ability to create and promote a welcoming,
collaborative team-based environment in the Dean's Office,
maintaining a respectful workplace and modeling a positive
- Demonstrated ability to manage stressful situations and to use
sound judgment and initiative, particularly as it relates to
handling sensitive and/or confidential information.
- Excellent and effective written and oral communication skills,
problem-solving skills, time management skills; attention to
- Proven proficiency with Microsoft Office applications (word
processing, spreadsheet, and database applications) Outlook for
email and calendaring (or similar scheduling program).
- Ability to adapt to changing processes and procedures based on
new technologies and new procedures of the faculty Collective
- Demonstrated ability to meet deadlines, anticipate needs,
prioritize multiple tasks, follow through, and work independently
without supervision, while handling frequent interruptions and
rapidly shifting priorities.
- Ability to communicate and work effectively with a broad
spectrum of people in stressful or difficult situations.
- Ability to manage details of multiple and complex projects with
firm timelines and schedules.
- Self-motivated, punctual, reliable, organized, and
- Commitment to and experience with promoting and enhancing
diversity, inclusion, and equity.
- Experience gained in a higher education setting that matches at
least one of the experience types listed under minimum
- Five years of senior-level administrative experience.
FLSA Exempt: Yes
All offers of employment are contingent upon successful
completion of a background inquiry.
University of Oregon students and employees are required to be
fully vaccinated against COVID-19. For additional information see:
The University of Oregon is proud to offer a robust benefits
package to eligible employees, including health insurance,
retirement plans and paid time off. For more information about
benefits, visit http://hr.uoregon.edu/careers/about-benefits.
The University of Oregon is an equal opportunity, affirmative
action institution committed to cultural diversity and compliance
with the ADA. The University encourages all qualified individuals
to apply, and does not discriminate on the basis of any protected
status, including veteran and disability status. The University is
committed to providing reasonable accommodations to applicants and
employees with disabilities. To request an accommodation in
connection with the application process, please contact us at
UO prohibits discrimination on the basis of race, color, sex,
national or ethnic origin, age, religion, marital status,
disability, veteran status, sexual orientation, gender identity,
and gender expression in all programs, activities and employment
practices as required by Title IX, other applicable laws, and
policies. Retaliation is prohibited by UO policy. Questions may be
referred to the Title IX Coordinator, Office of Civil Rights
Compliance, or to the Office for Civil Rights. Contact information,
related policies, and complaint procedures are listed on the
In compliance with federal law, the University of Oregon prepares
an annual report on campus security and fire safety programs and
services. The Annual Campus Security and Fire Safety Report is
available online at
To apply, visit https://careers.uoregon.edu/en-us/job/529620/executive-assistant-to-dean