Executive Assistant to Dean

University of Oregon
Oregon, United States
Salary Not specified
Posted Date
Aug 12, 2022

View more

Position Type
Faculty Positions, Business & Management, Accounting & Finance
Employment Level
Employment Type
Full Time

Executive Assistant to Dean

Job no: 529620
Work type: Officer of Administration
Location: Eugene, OR
Categories: Administrative/Professional, Administrative/Office Support, Business Administration/Management

Department: Lundquist College of Business
Appointment Type and Duration: Regular, Ongoing
Salary: $55,000 - $65,000 annually
Compensation Band: OS-OA06-Fiscal Year 2021-2022
FTE: 1.0
Application Review Begins
July 5, 2022; position open until filled
Special Instructions to Applicants
Please include the following documents with your online application:
1. A resume/CV.
2. A cover letter indicating how you meet the minimum and, if applicable, preferred qualifications for the position. Please describe how you have added value in previous roles and how you would add value in this role.
3. A diversity statement that highlights contributions and commitment to diversity. The Lundquist College of Business and Mohr Career Services is committed to creating an equitable learning and working environment that actively respects, includes, and engages everyone. What would that mean to you in this role? How would that inform your work?

You will also be required to submit the names of at least three professional references, their e-mail addresses, and telephone numbers as part of the application process. Any application missing the above documents/information may be considered incomplete. In order to ensure consideration, please submit your application materials prior to or on the listed review date.

Lundquist is interested in finding the best candidate for the job and that candidate may be one who comes from a less traditional background. We encourage you to apply, even if you don't think you meet every one of our preferred qualifications--use your application to let us know what excites you about the role and what transferable skills or other qualities you would bring.
Department Summary
The Lundquist College of Business (LCB) is one of seven schools housing academic programs on the University of Oregon campus. The college works cooperatively with other UO Colleges and Schools to prepare students for a broad range of career paths. We are a top business school with a unique mission and vision that draws strength from our links to the Pacific Rim and the distinctive qualities of Oregon culture: innovation, sustainability, active lifestyles, financial stewardship, and respect for individuality and diversity within an increasingly global community.

At the heart of our vision and mission are our four centers of excellence, each highlighting our distinctive qualities and themes. These centers advance a "learning by doing" approach to business education (we call it experiential education), in which students work on real projects for real companies, gaining first-hand experience in their careers before they even graduate. Our centers of excellence help you target your business education to specific areas. But it's our departments that provide the foundation of your Lundquist education. Whether it's an undergraduate degree, MBA, Executive MBA, Master of Science in Sports Product Management, Master of Accounting, or Ph.D., our departments in accounting, finance, management, marketing, and operations and business analytics deliver the disciplinary fundamentals for success and the research excellence that advances business knowledge. Through this distinct approach to education, students graduate from the Lundquist College with an education that meets their personal needs, interests, and ambitions, preparing them to be among the most knowledgeable and motivated business leaders of tomorrow. There are approximately 50 full-time faculty members, 54 instructors and adjuncts, 44 administrative positions, 31 staff members, 1,300 business majors, 2,300 pre-business majors, 1,000 undergraduate minors, 160 master's students, and 35 doctoral students. The annual budget of the college is approximately $30 million.
Position Summary
The Executive Assistant reports to the Dean of the Lundquist College of Business and works to ensure effective college operations by providing executive level and administrative support to the Dean in a highly confidential and professional manner.

In this capacity, the position is responsible for planning, organizing, implementing, coordinating, and managing administrative services for the College, exercising independent judgment, as well as decision-making authority in designated areas.

The position requires a high degree of personal initiative, flexibility, and personal judgment in all assignments, along with strong verbal and written communication skills, the ability to organize and prioritize tasks to ensure smooth workflow, excellence in work standards, and a demonstrated interest in providing superior customer service.

The Executive Assistant will also provide periodic support for the Senior Associate Deans, and Associate Dean of Administration as well as serve as a resource for the Department Heads, Program Directors, and faculty and staff of the College.

The Executive Assistant must be able to work occasional nights and/or weekends to fulfill special projects and events and have access to transportation for occasional local travel to meetings as needed.
Minimum Requirements
  • Bachelors degree or an equivalent combination of skills and experience
  • Three years of senior-level administrative experience.

    To be considered qualifying as "senior level," experience must include one or more of the following:
    o Office management experience which includes supervising/leading other office workers; and/or
    o Providing administrative support to an executive which includes exercising delegated authority to handle high-level administrative responsibilities on behalf of an executive; and/or
    o Directing projects, programs, or a department to include accountability for achieving objectives; and/or
    o Experience performing the key responsibilities as defined for this position and which include decision-making authority and use of judgment in handling confidential matters.
    Professional Competencies
  • Demonstrated ability to create and promote a welcoming, collaborative team-based environment in the Dean's Office, maintaining a respectful workplace and modeling a positive attitude.
  • Demonstrated ability to manage stressful situations and to use sound judgment and initiative, particularly as it relates to handling sensitive and/or confidential information.
  • Excellent and effective written and oral communication skills, problem-solving skills, time management skills; attention to detail.
  • Proven proficiency with Microsoft Office applications (word processing, spreadsheet, and database applications) Outlook for email and calendaring (or similar scheduling program).
  • Ability to adapt to changing processes and procedures based on new technologies and new procedures of the faculty Collective Bargaining Agreement.
  • Demonstrated ability to meet deadlines, anticipate needs, prioritize multiple tasks, follow through, and work independently without supervision, while handling frequent interruptions and rapidly shifting priorities.
  • Ability to communicate and work effectively with a broad spectrum of people in stressful or difficult situations.
  • Ability to manage details of multiple and complex projects with firm timelines and schedules.
  • Self-motivated, punctual, reliable, organized, and flexible.
  • Commitment to and experience with promoting and enhancing diversity, inclusion, and equity.
    Preferred Qualifications
  • Experience gained in a higher education setting that matches at least one of the experience types listed under minimum qualifications
  • Five years of senior-level administrative experience.

    FLSA Exempt: Yes

    All offers of employment are contingent upon successful completion of a background inquiry.

    University of Oregon students and employees are required to be fully vaccinated against COVID-19. For additional information see: https://coronavirus.uoregon.edu/vaccine.

    The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans and paid time off. For more information about benefits, visit http://hr.uoregon.edu/careers/about-benefits.

    The University of Oregon is an equal opportunity, affirmative action institution committed to cultural diversity and compliance with the ADA. The University encourages all qualified individuals to apply, and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, please contact us at uocareers@uoregon.edu or 541-346-5112.

    UO prohibits discrimination on the basis of race, color, sex, national or ethnic origin, age, religion, marital status, disability, veteran status, sexual orientation, gender identity, and gender expression in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Title IX Coordinator, Office of Civil Rights Compliance, or to the Office for Civil Rights. Contact information, related policies, and complaint procedures are listed on the statement of non-discrimination.

    In compliance with federal law, the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online at https://clery.uoregon.edu/annual-campus-security-and-fire-safety-report.

    To apply, visit https://careers.uoregon.edu/en-us/job/529620/executive-assistant-to-dean


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