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Director of Advancement Operations

Massachusetts College of Liberal Arts
Massachusetts, United States
Salary Not Specified
Posted date
Aug 20, 2021

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Position Type
Faculty Positions, Business & Management, Accounting & Finance, Business Administration, Administrative, Business & Administrative Affairs, Financial Affairs, Chief Business Officers & Vice Presidents, Student Affairs, Financial Aid
Employment Type
Full Time
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About Massachusetts College of Liberal Arts:

At MCLA, we're here for all - and focused on each - of our students. As a 2019 Top Ten Public College, classes are taught by educators who care deeply about teaching, and about seeing their students thrive on every level of their lives. Nearly 93% of our graduates land competitive jobs or are accepted by some of the best grad schools in the country. We engage in the most nationally relevant conversations by hosting some of the most celebrated thinkers and speakers on our campus in the Berkshires of Massachusetts, an area known for its mountain ranges, hiking trails, and panoramic views. Our home town of North Adams is brimming with creative energy and the regional economy is booming as a result. In nearly every way possible, the experience at MCLA is designed to elevate you as an individual, a leader, and a communicator, fully empowered to make your impression on the world.

Job Description:

MCLA is accepting applications for Director of Advancement Operations. This full-time position serves as a confidential assistant to the Vice President of Advancement in the areas of the Office of Institutional Advancement's and MCLA Foundation Inc.'s financial status and activities, their accounting requirements and the maintenance of their financial records and financial systems. This position interfaces with Administration & Finance, Facilities Management, the Foundation's Treasurer (Board Member), outside accounting firm, financial institutions, and many other areas of the College, including but not limited to Financial Aid, Student Accounts, Academic Affairs, Student Affairs and Athletics. This position requires excellent knowledge of generally accepted accounting principles, financial reporting requirements (internal and external) and internal auditing.

Duties and Responsibilities:

  • Responsible for all accounting and auditing functions of the Office of Institutional Advancement, MCLA Foundation and Alumni Association, including but not limited to: donations; budgets; financial and statistical reports; accounting entries; monthly, quarterly and annual account reconciliations; and other periodic budget and account reporting.
  • Manages several key Foundation relationships in regard to investments, property, endowment funds, and other assets.
  • Develops and enforces all internal controls, policies and procedures required by accounting standards, and manages the performance, maintenance and utilization of the accounting system.
  • Develops and enforces policies and procedures for all Foundation activities, including cash receipts, gifts-in-kind, fund tracking, year-end audits, office systems, reporting requirements, and special events such as Athletics' Golf Classic.
  • Investigates, coordinates and manages all legal, property and tax matters for the Foundation. Responsible for the Foundation's federal and state estimated tax reports, 1099 tax reporting, electronic fund transfers, records retention, and working with the auditors on the preparation and filing of all Foundation corporate and tax returns.
  • Reviews College accounting procedures to ensure conformance with established reporting requirements, and educates Advancement staff on budget and accounting procedures.
  • Manages the preparation of Advancement and Foundation purchase orders, and the payment of invoices. Prepares Foundation warrants and checks for payment of expenses and gift distributions.
  • Manages the fund history files and sub-fund accounting of gifts, disbursements, transfers, and investment income on all unrestricted, restricted and endowed funds. Calculates endowment allocations in compliance with the individual endowed funds and the endowment spending policy.
  • Maintains a reconciliation and reporting process with the college Academic Departments, Student Affairs, Athletics, Financial Aid and Administration & Finance, and manages the distribution of their respective scholarships, endowment allocations and departmental gifts.
  • Modifies system generated reports in accordance with internal reporting needs and Financial Accounting Standards Board requirements. Prepares the Foundation's monthly internal financial reporting package which currently includes: Account Reconciliations, Balance Sheet, Income Statement, Trial Balance, General Journal, General Ledger, Cash Disbursement Journals and Cash Receipts Journals.
  • Monitors the Foundation's endowment and bank accounts. Works effectively with the Foundation's investment committee, representatives of the endowment's investment management firm, and representatives of financial vendors with whom the Foundation conducts business.
  • Furnishes data analysis, reports and makes recommendations to the members of the MCLA Foundation Finance and Internal Audit, Bylaw, Endowment and Trust, Executive, Fundraising and Property committees. Attends all Foundation board of directors meetings and all relevant Foundation committee meetings.
  • Furnishes data analysis, reports and makes recommendations to Advancement colleagues in support of fundraising initiatives and committees.
  • Serves on the Vice President's management team, reviewing all issues related to finance, gift processing, office operations and data management.
  • Serves as the primary Advancement staff liaison to the offices of Administration & Finance, Computer Support and Facilities Management.
  • Oversees the daily operations of the Advancement Department to ensure that the staff has adequate funding, supplies, equipment and workspace to perform their duties. Aids staff in planning, budgeting, and analyzing their activities in order to help them achieve their goals.


  • BA/BS in Accounting or related field.
  • Minimum of five to seven years of full-time experience. Three years in a management and/or operations position.
  • Advancement experience in a higher education preferred.
  • Demonstrated knowledge of daily operation of non-profit 501(c)(3) organizations.
  • Excellent knowledge of fund and accrual accounting.
  • Ability to maintain complex records and provide financial statements on those records.
  • Excellent knowledge of computing through use of different financial and communicative software packages (i.e. Excel, Email, Sage 50 Accounting, Blackbaud, etc.).
  • Ability to function effectively in a complex office dealing with highly confidential matters.
  • Availability to work occasional nights and weekends required.

Additional Information:

This is a full-time, benefited position in the APA bargaining unit. The salary range for this position is $65,000-$75,000.

This position will remain open until filled.

It is the policy of Massachusetts College of Liberal Arts that all employees be vaccinated against COVID-19 before they begin employment. Proof of the COVID-19 vaccine is required of all individuals hired by MCLA, to be verified after an offer of employment has been made, and as part of the background check process. Prospective employees may submit a request for exemption based on a religious and/or medical basis, to Human Resources.

Massachusetts College of Liberal Arts is committed to a policy of nondiscrimination and affirmative action in its educational programs, activities and employment practices. The college complies with all federal, state, and local laws and regulations advancing equal employment. Applicants who will enrich the diversity of the campus community are strongly encouraged to apply. Visit .

Application Instructions:

Applicants should electronically submit a letter of interest, resume and 3 letters of reference by clicking on the APPLY NOW button below.

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