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Administrative Coordinator

Employer
Johns Hopkins University
Location
Maryland, United States
Salary
Salary Not Specified
Date posted
Aug 11, 2022

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Position Type
Administrative, Academic Affairs, Research Administration
Employment Level
Administrative
Employment Type
Full Time
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We are seeking an Administrative Coordinator for the Cell Biology Department which is a multi-function position working semi-independently to perform routine and non-routine duties. Interprets operating policies; exercises independent judgment in the resolution of administrative problems, prioritizing workload, travel and expense reconciliation, purchasing supplies, coordinates special events or programs, such as: seminars, training programs, luncheons, travel, etc.

Specific Duties & Responsibilities:

  • Maintain calendar to reserve Conference Room for department and outside organizations.
  • Secure budget from units not in the department to appropriate bill for room rental.
  • This position is responsible for reconciling the monthly budget statements with receipts and documentation from the faculty labs. This includes gathering the financial documentation and presorting to prepare for monthly reconciliation process.
  • Submit travel and non-travel reimbursements for department members and non-employees securing vendors numbers from A/P shared services as needed.
  • Provide course support throughout the academic year, familiarity with Canvas preferred. This entails uploading documents, preparing tests, recording grades and working with the Registrar’s Office.
  • Prepare reports utilizing SAP
  • Assist with ordering Faculty/Staff lunches as needed
  • Disseminate mail into mailboxes
  • Control arrangements for weekly seminar:
    • Arrange hotel reservation for guest speakers
    • Order lunch food and weekly cookies
    • Submit travel expenses, honorarium, check requests
    • Send out email reminders Mondays and Thursdays
    • Input seminar info to various calendars
    • Create flyers and mini-blank cards
    • Set up snacks and hot beverages
    • Orders supplies as needed
    • Set up Bodian Room with AV equipment
  • In charge of Cell Biology ethics workshop:
    • Planning, order food, conference room reservations, group organization
  • Miscellaneous administrative tasks:
    • File management
    • Order office supplies as needed
    • Assist others in office as needed

Minimum Qualifications (Mandatory):

High School Diploma/GED.

Three (3) years of related experience.

Preferred Qualifications:

  • SAP experience
Special Knowledge, Skills, and Abilities:

Proficiency with MS Word, Excel

Classified Title: Administrative Coordinator
Role/Level/Range: ATO 40/E/02/OE
Starting Salary Range: $17.95 - $25.30/ Commensurate with Experience
Employee group: Full Time
Schedule: M-F, 8:30am-5:00pm
Exempt Status: Non-Exempt
Location: School of Medicine Campus /Hybrid working 2 - 3 days on-campus.
Department name: Cell Bio Cell Biology
Personnel area: School of Medicine

Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines:
30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for the required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

The successful candidate(s) for this position will be subject to a pre-employment background check.

The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion.

Equal Opportunity Employer

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

EEO is the Law
Learn more:
https://www.eeoc.gov/sites/default/files/migrated_files/employers/poster_screen_reader_optimized.pdf

Accommodation Information

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit accessibility.jhu.edu.

Johns Hopkins has mandated COVID-19 and influenza vaccines, as applicable. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry. For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/ and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/.

The following additional provisions may apply, depending on campus. Your recruiter will advise accordingly.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

Note: Job Postings are updated daily and remain online until filled.


The successful candidate(s) for this position will be subject to a pre-employment background check.

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711.

The following additional provisions may apply depending on which campus you will work. Your recruiter will advise accordingly.

During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

Equal Opportunity Employer
Note: Job Postings are updated daily and remain online until filled.

EEO is the Law
Learn more:
https://www1.eeoc.gov/employers/upload/eeoc_self_print_poster.pdf
Important legal information
http://hrnt.jhu.edu/legal.cfm
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