The Program Manager will provide administrative support to a new
research center (the Dark Matter Initiative) within the Department
of Physics under the direction of one of its faculty members. The
individual will interact with students, faculty, and staff within
the Department of Physics and across the FAS, including the
Division of Science, Finance, and Research Administration Services.
They will also be the point of contact for external constituents
from around the world, in particular visiting faculty and scholars
from other institutions. Additionally, they will be responsible for
interfacing with public organizations who invite the faculty
Director to give talks and coordinating these visits while being
cognizant of faculty academic duties at Harvard. The Program
Manager will assist the faculty Director in the development of the
Dark Matter Initiative while also maintaining their regular
academic schedule. This will involve facilitating meetings between
students and other faculty while being cognizant of committee (both
internal and external to Harvard) obligations. The Program Manager
will also assist the faculty Director with grant and paper
Auto req ID
358057 Admin Pro/Indiv Contrib
USA - MA - Cambridge
00 - Non Union, Exempt or Temporary
Bachelor’s degree or equivalent experience;
5+ years of progressive office management.
Additional Qualifications and Skills
Master’s degree in relevant field preferred;
Advanced knowledge of office management and communications.
Knowledge of Physics is not necessary to be considered for this
The candidate should have excellent computer skills, including
knowledge of Microsoft Office Suite, as well as website management
and graphics software experience;
Prior experience working with faculty is a plus;
Must exhibit strong oral and written communication skills and have
a collaborative working style with excellent consultative and
Discretion and a proven ability to handle confidential information
Previous experience in academia, research lab setting or health
care environment valuable, as is in-depth experience working with
faculty, staff and assistants;
Proven ability to prioritize and deliver quality results in a
Ability to prioritize and accomplish tasks with minimal
supervision, creatively solve problems.
Excellent organizational skills and attention to detail.
Good judgment under pressure, while negotiating competing and often
time-sensitive priorities from multiple constituents in a varied
and sometimes demanding office environment.
Meet deadlines and follow through on projects..
Credit, Criminal, Education, Identity
35 hours per week
This position will create business processes and implement the
day-to-day operations and manage programming. The individual will
work closely with the faculty Director to understand her vision of
the operation, conduct searches for research scholars, hire and
onboard them, and process financial and administrative work to
support the overall operation. Additional duties will
- Manage program details and operations in close coordination
with faculty member, including defining requirements, ensuring
adequate resources, establishing timelines, evaluating and revising
project plans, and advising on project issues.
- Facilitate and plan content of project meetings, making
recommendations and pertinent changes to program content and
objectives, provide feedback on ideas and project direction,
driving project milestones, and negotiating contracts with external
- Operate as general manager for the program. Coordinate,
supervise, and manage personnel for program and faculty member's
research group (including postdocs, research scholars, graduate
students, and visitors).
- Support all aspects of the PI's mission in research, teaching,
and public outreach. Advise the PI on policies and procedures and
responding to internal/external inquiries.
- Assign and allocate resources throughout project to meet goals.
Forecast revenues and expenses and create complex budget. Mange all
aspects of the faculty member’s business-related expenses. Prepare,
manage, and report on sponsored and non-sponsored grant
- Draft and prepare correspondence (including letters of
recommendation), course materials, and technical reports; detailed
domestic and international travel arrangements, and complex
calendar; and helping with class preparation and organization.
Faculty of Arts and Sciences
We are an equal opportunity employer and all qualified applicants
will receive consideration for employment without regard to race,
color, religion, sex, national origin, disability status, protected
veteran status, gender identity, sexual orientation, pregnancy and
pregnancy-related conditions, or any other characteristic protected
Work is performed in an office setting
The University requires all Harvard community members to be fully
vaccinated against COVID-19 and remain up to date with COVID-19
vaccine boosters, as detailed in
Harvard’s Vaccine & Booster Requirements
. Individuals may
claim exemption from the vaccine requirement for medical or
religious reasons. More information regarding the University’s
COVID vaccination requirement, exemptions, and verification of
vaccination status may be found at the University’s “COVID-19
Vaccine Information” webpage: http://www.harvard.edu/coronavirus/covid-19-vaccine-information/
Commitment to Equity, Diversity, Inclusion, and
Harvard University views equity, diversity, inclusion, and
belonging as the pathway to achieving inclusive excellence and
fostering a campus culture where everyone can thrive. We strive to
create a community that draws upon the widest possible pool of
talent to unify excellence and diversity while fully embracing
individuals from varied backgrounds, cultures, races, identities,
life experiences, perspectives, beliefs, and values.