Budget Technician (In-House Only)

Definition

IN-HOUSE ONLY:
This position is open to internal permanent, short-term, professional experts, and student assistant Coast Community College District (CCCD) employees to apply. External candidates and part-time faculty are not eligible to apply. If you are not a current active employee with CCCD, please do not apply at this time.
About Orange Coast College (OCC)
Orange Coast College's 164-acre campus is located in Costa Mesa, just minutes from Southern California's beautiful beaches. Founded in 1947, with classes beginning in 1948, OCC has grown into one of the nation's largest -- and finest -- community colleges. OCC has an unwavering commitment to equitable outcomes, inclusive practices, and rich racial, ethnic, and socioeconomic diversity. Ideal candidates for this position share OCC's devotion to educating and improving the lives of our representative students, employee, and community populations. Ideal candidates for this position share OCC's devotion to educating and improving the lives of our representative students, employee, and community populations. We currently enroll 18,705 students, most of whom are from racially minoritized populations: 34% of OCC's students are Latinx, 2% are African- American, 25% are Asian, less than 1% Native American, 30% are White, and 5% are multiracial. OCC engages in a variety of professional development opportunities and partnerships so that we can serve disproportionately impacted groups. Student-centered activities that support OCC's mission include campus-wide student success projects funded by the Office of Student Equity; partnerships with local Hispanic Serving four-year institutions; active programs that work to improve the academic achievement of racially minoritized students, such as PUENTE and UMOJA; Extended Opportunity Programs and Services (EOPS) and Disabled Student Program and Services (DSPS).

Department Specifics - Career Education
The Orange Coast College Career office supports and promotes diversity, equity, access, and growth in innovative, high-impact programs to propel student success in college and career through:

• Collaborative leadership and services to faculty, students, and regional partners
• Student-centered guidance and instructional support activities
• Effective advocacy and outreach activities
• Strategic resource development and management
• Effectual partnership with education, industry, and community stakeholders

Career Education programs and services are funded primarily with categorical funds including Strong Workforce and Carl D. Perkins funds, in addition to other special grants and general funds.

Orange Coast College Employee Demographic Information:
Direct Link: Employee / Student Profile Comparison Dashboard

Summary
Prepares accurate and timely budget reports and provides technical assistance to departments and programs at one or more campuses to ensure correct application and allocation of accounting transactions. Provides assistance to the budget development process with historical data compilations. Plans, organizes, oversees and maintains the financial functions of general, ancillary, and/or categorical programs and other related institutional accounting functions to ensure budget and related fiscal reporting integrity for the college and District.
Distinguishing Career Features
The Budget Technician is a technical position in the accounting career path requiring working knowledge of government accounting practices, procedures, and techniques and the rules and regulations governing treatment of accounting transactions within special funds. The Budget Technician serves as a technical resource for allocation of expense items. Advancement to Accounting or Budget Analyst requires expanded competency in assembling budget development packets and source documents, performing budgetary research, and preparation of special reports including those with account variances. Advancement to Senior Accounting Analyst is based on need and the ability to analyze costs and trends, both indirect and direct, compute and forecast financial impact of contracts and collective bargaining proposals, other overhead items, facilitate budget line item transfers and to perform special assignments requiring making projections.
Essential Duties and Responsibilities
Specific duties may vary among departments, divisions, and jobs. Incumbents typically perform a substantial portion or all of the following kinds of duties, as assigned:

• Plan, organize and coordinate the operation and maintenance of accounting/fiscal and budgetary functions of assigned area.
• Plan and develop procedures for preparing fiscal reports and for maintaining and storing specialized or centralized control of accounting and financial records.
• Provides technical assistance to departments, sites and programs on proper treatment and coding of accounting transactions, interpretation of rules for spending in certain accounts, and for reassigning funds.
• Assists with certain aspects of the budget development process for categorical special, and/or general funds by receiving, analyzing, preparing, and processing budget revisions; assist in the development of procedures for accounting and budgeting systems and recommend improvements.
• Provides technical assistance to support research and preparation of department and program budgets.
• Prepares recurring budget reports such as but not limited to special education, mandated costs, interim and final reports, etc. Prepares and describes variance analysis for administrators of special funds and programs. Works with administrators of special funds and programs in monitoring activity, preparing compliance reports, and submitting claims for reimbursement. Communicates with external funding agencies.
• Prepares and initiates line item transfers. Reviews expense and other requisitions for compliance with applicable standards, rules and regulations, and approved budgets, analyzing variances and resolves variances with appropriate managers. Monitors expenditures of funds carried over from prior fiscal periods.
• Inputs approved budget data. Complies with established procedures for specialized budgets. Analyzes budget reports to assure expenditures do not exceed appropriations. Sets up monitoring and information flow for up-to-date reporting of grant/categorical/restricted programs and budget performance.
• Works with departments, programs, and sites to process financial transactions with established parameters. Trains and monitors the work of staff within and assigned to other departments for grant reporting and budget compliance. Prepares elements of federal, state and local financial reports relating to the assigned area of responsibility, including grant, categorical, and restricted programs.
• Provides technical support to departments accessing computerized accounting systems and databases that contain financial and statistical information. May assist departments in cost-benefit analysis of project, program, and related proposals.
• Provides support to processes related to budget development and position control such as, but not limited to, grant and other funding applications. Researches and prepares short- and long-range budget forecasts for administrators of special funds and programs. Integrates data from a variety of sources, both internal and external. Constructs 'what if' models that simulate outcomes based on changing variables.
• Maintains up-to-date knowledge of the regulations and reporting requirements and procedures connected with categorical, special and general fund programs. Interprets, administers, and complies with federal, state and local policies, rules and regulations, including grant, categorical, and other restricted funding.
• Provides assistance to other accounting staff on an as-needed basis to balance fluctuations in the workflow.
• Interprets, administers, and complies with the policies, rules and regulations established by the Board, and the District's Fiscal Affairs department.
• Performs other related duties as assigned that support the objective of the position.
• Required to abide by all District policies and procedures including Board Policy 3050 – Code of Professional Ethics.

Qualifications and Physical Demands

Knowledge and Skills

• The position requires technical knowledge of the procedures and practices of government accounting, budget preparation, and control.
• Requires working knowledge of generally accepted financial processes and programs and of laws, codes, and regulations applying to assigned financial operations.
• Requires a working knowledge of audit documentation requirements.
• Requires working knowledge of the workings of automated accounting systems and relational databases, sufficient to train others in data entry, and to troubleshoot errors and exceptions.
• Requires basic knowledge of position control.
• Requires working knowledge of the financial transactions, controls, and reporting processes associated with restricted funds.
• Requires well-developed math skills to perform complex accounting and statistical computations.
• Requires sufficient language skills to prepare reports suitable for external publishing.
• Requires sufficient human relations skills to explain, troubleshoot, and assist staff with detailed procedures and steps for processing accounting transactions.

Abilities

• Requires the ability to perform the essential responsibilities and functions of the position.
• Requires the ability to instruct and assist employees performing data entry of accounting transactions.
• Requires ability to prepare technical analyses and regular recurring reports.
• Requires ability to organize and prioritize work in order to meet rigid schedules and timelines.
• Requires the ability to provide one-on-one and small group discussion, and otherwise work with administrative staff and peers.
• Requires ability to initiate and conduct technical research, complete complex arithmetic, algebraic and statistical computations, solve highly technical problems associated with financial transactions.

Physical Abilities

• The general physical demands, working conditions, and essential job functions associated with this classification will be kept on file with the Office of Human Resources.
• Essential functions will vary by position.
• As defined by Title I of the Americans with Disabilities Act (“ADA”) and California’s Fair Employment and Housing Act (“FEHA”), the District shall engage in a timely, good faith interactive process with employees or employment applicants who are requesting or are in need of reasonable accommodations and, provide reasonable accommodations for employees or employment applicants who, because of their disability, are limited in or unable to perform one or more of the essential functions of their job in accordance with applicable state and federal law.

Education, Experience, and demonstrated evidence of D.E.I.A. (Diversity, Equity, Inclusion):

• The position requires completion of an Associate's degree in accounting, business administration, or the equivalent and three years of experience in a financial record-keeping capacity.
  • A Bachelor's degree in accounting, business administration, or the equivalent and 4-5 years of relevant and progressively responsible experience in governmental accounting, fund accounting, in a financial record keeping capacity is preferred.
• Or, any combination of education and experience which would provide the required equivalent qualifications for the position.

AND

• Demonstrated evidence of responsiveness to and understanding of the racial, ethnic, disability, gender identity, sexual orientation, socioeconomic, academic, and cultural diversity within the community college student population, including students with different ability statuses (e.g., physical and/or learning) as these factors relate to the need for equity-minded practice within the classroom.

Licenses and Certificates

• May require a valid driver's license.

Working Conditions

• Work is performed in an office environment with minimal exposure to health and safety considerations.

Note: (D.E.I.A. - Diversity, Equity, Inclusion, Access)
The Coast Community College District (Orange Coast College, Golden West College, and Coastline) continue to strengthen our efforts around diversity, equity, inclusion, and access. Orange Coast College is focused on creating a culture of inclusive excellence by uplifting employees and students through an environment that is equitable, diverse, inclusive, and accessible. We have a strong focus and importance on D.E.I.A. (Diversity, Equity, Inclusion, Access) and will be actively listening, assessing, and evaluating this throughout each stage of the application, recruitment, and interview process.

• Orange Coast College - Equity, Diversity, and Inclusion

Conditions of Employment

IN-HOUSE ONLY:
This position is open to internal permanent, short-term, professional experts, and student assistant Coast Community College District (CCCD) employees to apply. External candidates and part-time faculty are not eligible to apply. If you are not a current active employee with CCCD, please do not apply at this time.
This is an IN-HOUSE ONLY - temporary, categorical-funded, full-time, 12-months per year classified position. The District reserves the right to extend, modify, or eliminate this position based upon available funds. The normal hours of work will be Monday through Friday 8:00 am to 5:00 pm, with the flexibility to occasionally work extended hours and/or weekends, if necessary, to meet the needs of the department. The effective date of employment will be arranged with the supervisor. The District provides medical, dental, and vision insurance for the employee and eligible dependents and life insurance for the employee.
(Salary Schedule: EE-117)

Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment. The person holding this position is considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in Coast Community College District policies, procedures, and Title IX. (Reference: BP/AP 5910 ) The Coast Community College District celebrates all forms of diversity and is deeply committed to fostering an inclusive environment within which students, staff, administrators, and faculty thrive. Individuals interested in advancing the District's strategic diversity goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose.

Pay Philosophy:
Coast Community College District, through policies, practices, and other benefit programs, delivers a fair and equitable total compensation program that promotes equal employment opportunity, inclusion, and workforce vitality. In general, it is the policy of the District to place new employees at the first step of the salary grade. All movement on the salary schedule will occur July 1 of each year for all classified employees.

Application Requirements:
The deadline to apply is September 23, 2022, by 11:59 pm . Application materials must be electronically submitted online at http://www.cccd.edu/employment to be considered for employment.

Incomplete applications, application materials submitted by mail, and documents not requested in the job announcement will not be considered. Please note that the district does not return materials submitted in the application process (copies of original supporting documents are acceptable).

A complete application packet includes:

A complete Coast Community College District Online Employment Application.

Responses to Supplemental Questions (please provide clear and detailed responses, as they will be carefully evaluated to determine the most qualified candidate(s) to be invited for an interview; please do not paste your resume, put 'see resume' or 'N/A', or leave blank).

A Cover Letter highlighting your experiences relevant to this position and addressing the minimum and essential qualifications, including your demonstrated evidence of D.E.I.A. (Diversity, Equity, Inclusion, Access) . (upload as a separate attachment - PDF recommended).

A Current Resume of professional and educational background and experience (upload as a separate attachment - PDF recommended).

Submit an application online at:
http://www.cccd.edu/employment

Coast Community College District – Human Resources
1370 Adams Avenue, Costa Mesa, CA 92626



Individuals who need reasonable accommodations in accordance with ADA should notify the Human Resources Office for assistance or call 714.438.4716.

Additional Information

Selection Procedure

• All online applications received by the application deadline will be screened to determine which applicants meet the minimum qualifications as stated in the job announcement. Please note: Possession of the minimum qualifications does not ensure an interview.

• Applicants wishing to apply for more than one position must submit separate application materials for each desired position.

• Applicants who meet the minimum qualifications and who are also deemed to possess the highest committee evaluation will be invited to an interview.
• If any travel is required for an applicant to participate in person during the interview process, this will be done so at the candidate's own expense .

• During the interview, candidates may be asked to conduct a short oral demonstration/presentation on a previously announced topic as well as participate in a writing exercise, or hands-on practical.
• Consideration will also be given to factors in addition to education and experience, including but not limited to professional development, ability to work with others, and commitment to meet student needs.
• The search committee will rate the candidate's responses to the interview questions, the demonstration/presentation, and the applicable writing exercises and/or hands-on practicals. Based on this rating, a number of candidates will be recommended to move forward and will be invited for a second-level interview.
• The hiring manager will conduct reference checks on the final candidate. The district reserves the right to contact the current or most recent employer and to investigate past employment records of applicants selected for interviews.
• The campus President will make the final recommendation for employment to the Board of Trustees.
• The start date will be determined based on the needs of the campus and the conditions of employment as posted in the job announcement/recruitment.
• Applicants who are eliminated from consideration will be notified by email. All applicants are requested to provide an email address in their online application. Candidates should not expect official notification of the status of their candidacy until the Board of Trustees has acted upon the College's recommendation for employment.
• The District reserves the right to extend the deadline, re-advertise the position, or delay filling this position based on the needs of the District and the student population we serve.

Employment Information

• Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment.
• The person holding this position is considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in Coast Community College District policies, procedures, and Title IX. (Reference: BP/AP 5910)
• The Coast Community College District celebrates all forms of diversity and is deeply committed to fostering an inclusive environment within which students, staff, administrators, and faculty thrive. Individuals interested in advancing equity and inclusion goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose.

The SELECTED CANDIDATE is required to complete the following prior to employment:

• Provide a Certificate of Tuberculosis Exam for initial appointment (Note: The certificate must be renewed every 4 years as a condition of continuing employment).
• Have fingerprints taken by a Live Scan computer at the candidate’s expense (Clearance must be received prior to the first day of employment).
• Present original documents for proof of eligibility to work in the United States including a Social Security Card; AND
• Participate in a new hire onboarding appointment with an Employment Services Representative.

Coast Community College District is an Equal Opportunity Employer
The Coast Community College District is committed to employing qualified administrators/managers, faculty, and staff members who are dedicated to student learning and success. The Board recognizes that diversity in the academic environment fosters awareness, promotes mutual understanding and respect, and provides suitable role models for all students. W e are committed to hiring and staff development processes that support the goals of equal opportunity and diversity, and equal consideration for all qualified candidates. The District does not discriminate unlawfully in providing educational or employment opportunities to any person on the basis of race, color, sex, gender identity, gender expression, religion, age, national origin, ancestry, sexual orientation, marital status, medical condition, physical or mental disability, military or veteran status, or genetic information.

The Coast Community College District is a multi-college district that includes Coastline, Community College, Golden West College , and Orange Coast College . The three colleges offer programs in transfer, general education, occupational/technical education, community services, and student support services.



Since its founding in 1947, the Coast Community College District has enjoyed a reputation as one of the leading community college districts in the United States. Governed by a locally elected Board of Trustees, the Coast Community College District plays an important role in the community by responding to the needs of a changing and increasingly diverse population.

Coast Community College District Title IX:

https://www.cccd.edu/employees/hr/title9/Pages/Staff-and-Faculty-Resources.aspx

This direct link 2021 Coast Community College District Annual Security and Fire Safety Report is the 2021 Annual Security and Fire Safety Report for Coast Colleges. The crime statistics for calendar years 2018, 2019, and 2020 were submitted to the U.S. Department of Education as required under the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act. A hard copy can be provided from one of the Campus Safety Offices. Please contact any of the Campus Safety Offices for any questions regarding the report.