Editorial Office Manager

If you have any questions about the position or our application process, reach out to us at recruiting-u@smith.edu .

Sociology Job Description

Job Summary

Responsible for managing the day-to-day operations of journal Meridians: feminism,race,transnationalism. Provide budget management and data reporting. Support the work of the journal Editor, partnering in curriculum development, and supervising the Editorial Assistant and student interns. As the Editorial Office Manager, serve as its primary point of contact in routine operations matters, representing the journal, Smith College, and the college’s academic mission with professionalism and integrity. As well as other duties as assigned.

Essential Functions

Editorial Operations: Assist the Meridians Editor in the publication and promotion of the journal. Oversee workflow and communication between the Editor, Editorial Assistant, editorial boards, guest editors, publisher, donors, contributors, subscribers, and other Meridians constituents on and off campus. Oversee all aspects of the publication process including review flow, dispositions, Scholar One audits, copy-editing, proof-reading, fact-checking, and copyright agreements, to ensure excellence in the quality of the publication and a high degree of professionalism in its operations.

Procurement and Budget Administration: Administer the Meridians budget, including purchasing, order and expense tracking. Process requisitions, purchase order requests, invoices, procurement card charges, and reimbursements. Reconcile budget expenses with College accounting system, providing budget status reports on a quarterly basis. Maintain financial files and paper audit trail for policy compliance. Monitor and approve Editorial Assistant and student intern hours for payroll. Support grant-management.

Communication: Support the journal Editor to promote the visibility of Meridians nationally and internationally. Maintain and update the journal web site and other marketing materials, including posters, social media presence, and events, as needed. Assist with journal correspondence and mailings. Support the operations of the editorial boards, including event arrangements for their meetings. Collect, compile, and disseminate data and materials for the journal’s annual reports to the editorial board, Provost, Associate Dean of the Faculty, donors, and press.

Support Curricular Integration: Support the Editor in advancing the integration of the journal with Smith’s undergraduate curriculum. Support programming, workshops, and presentations to promote integration of Meridians with undergraduate and faculty activities – including designing and implementing programs, publicity, and events. Coordinate with faculty and staff to advance these efforts. Supervise the Editorial Assistant and student interns: coordinate scheduling, tasks and responsibilities.

Administrative Support: Schedule meetings, coordinate deadlines and calendars, prepare and review documents and reports. Attend campus staff meetings and workshops to stay current with college procedures and policies; work with other offices as needed. Respond to all inquiries and provide general information for faculty, staff, students, publishers, editorial board, contributors, and other Meridians constituencies. Perform related tasks as needed.

Other Duties as Assigned: Projects that support the overall direction of the journal and its integration with the college, as requested by the Editor.

Minimum Qualifications (knowledge, skills, education, experience, certifications, licenses)

Education/Experience: Minimum of three years relevant experience in publishing (broadly understood) and Bachelor’s degree preferred in women’s and gender studies, transnational, race or area studies, ethnic studies, or a related field; and/or an equivalent combination of education and/or experience. Operational and transactional experience within an academic or intellectual enterprise. Experience with budget management and communications via print, web and social media. Minimum three years working with undergraduates and faculty to support their learning, teaching, and/or research preferred.

Additional Information

For the care and safety of our community, Smith College requires that all employees be vaccinated as a condition of employment and as such, the incumbent will be required to be immunized against COVID-19 on or before their first day of employment. Proof of vaccination status will be required. Individuals may seek medical or religious exemption with HR, but must do so prior to their arrival.

Please attach BOTH a current resume and a cover letter in order for your application to be considered for this position . Be sure you have provided all attachments before submitting your application. You will NOT be able to attach additional files after you have hit the Submit button.

Review of applications will begin

August 25, 2022

Compensation Grade:

Grade L Non-exempt

Position Type:

Regular

About Smith College

Located in Northampton, MA, Smith College is one of the largest women’s colleges in the country and is dedicated to excellence in teaching and research across the liberal arts. A faculty of outstanding scholars interact with students in small classes, as advisors, and through student-faculty research projects. The College is a member of the Five College Consortium with Amherst, Hampshire and Mt. Holyoke Colleges, and the University of Massachusetts Amherst. Students cross-enroll and faculty cross-teach across the Five Colleges.

Consistent with the Americans with Disabilities Act (ADA) and Massachusetts General Law, Chapter 151B, it is the policy of Smith College to provide reasonable accommodation when requested by a qualified applicant or employee with a disability, unless such accommodation would cause an undue hardship. The policy regarding requests for reasonable accommodation applies to all aspects of employment, including the application process. If reasonable accommodation is needed, please contact our recruiting team at recruiting-u@smith.edu .

Diversity and a culture of inclusion among students, staff, faculty, and administration are crucial to the mission and values of Smith College. We are an Affirmative Action/Equal Opportunity employer and do not discriminate on the basis of race, gender, age, color, religions, national origin, disability, sexual orientation, gender identity and expression or veteran status in the recruitment and employment of faculty and staff, and the operation of any of its programs and activities, as specified by all applicable laws and regulations. Women, minorities, veterans and individuals with disabilities are encouraged to apply.